Job Posting: Archivist, Museum of Northern Arizona

via SLIS
Museum of Northern Arizona

Title: Archivist
Department: Collections
Status: Temporary, Exempt, Benefits Eligible
Supervisor: Collections Manager

Position Description:
The Archivist will be responsible for the daily management of archival collections and will oversee access to and the preservation, care and documentation of archival collections which include institutional records and donated collections. The archives consist of manuscripts, rare books, maps, scrapbooks, photographic prints & negatives and sound & motion picture recordings. The Archivist will refine policies and adhere to or modify archive processing and documentation procedures already developed. The archives consist of over 3500 linear feet of material and are currently dispersed across campus. The Archivist will oversee plans to consolidate these holdings into the new Platinum Leeds certified Easton Collection Center (ECC) under a current NEH grant project. The Archivist supervises the Librarian who oversees the library which contains 70,000 publications. The mission of the Museum of Northern Arizona is to inspire a sense of love and responsibility for the beauty and diversity of the Colorado Plateau through collecting, studying, interpreting, and preserving the region’s natural and cultural heritage. The museum’s collections include fine art, anthropology, biology, and geology in addition to archival collections.

Major Tasks:

  • Implement current procedures and develop new procedures for archival collections taking into account previous organizational and cataloging systems
  • Move archives into new storage facility
  • Implement and refine the museum’s records retention program in accordance with local, state and federal law
  • Implement and refine policies for archival collections
  • Appraise, arrange and describe archival collections according to recognized archives standards (DACS, EAD, Dublin Core)
  • Evaluate preservation/ re-housing needs for archival collections
  • Continue Integrated Pest Management (IPM) program in archives
  • Implement storage plans for the move of archives into the new storage facility (ECC)
  • Conduct training for staff regarding records management and transfer of relevant records to the permanent institutional archives
  • Manage archives in an electronic database using existing (Argus, CONTENTdm) or new software
  • Assist researchers and provide access for staff and the general public
  • Research and answer copyright and ownership issues
  • Provide scans of images and documents as needed using appropriate digital and metadata standards.
  • Supervise volunteer and student workers
  • Develop public outreach programs and conduct tours to educate the public about archival issues
  • Other duties as assigned

Education and Experience Requirements:
Masters Degree in Museum Studies, Archives, Library Science or related field with three years of experience preferred.

Abilities, Skills, and Knowledge:
Ideal candidate possesses archival experience in a museum setting, is familiar with records produced by natural science, cultural and fine arts sources and is comfortable working independently or as part of a team. Knowledge of procedures involved with preparing and supervising the relocation of archives into a new facility. Experience and education in records management a plus. Prior experience with scanning, image manipulation and digitizing software, digital standards, copyright and permissions required. Experience in supervising students and volunteers a plus. Good organizational skills and attention to detail essential. Awareness of cultural sensitivity issues helpful. Demonstrated ability to communicate, orally and in writing. Excellent interpersonal skills. Must be able to lift heavy containers (50lbs) and handle fragile items.

Working Conditions:
Generally work indoors, usually between 9am and 5pm daily, Monday through Friday. Odd hours and long days may occasionally be required, including weekend days.

Job contingent on satisfactory passing of background security check
Benefits include:

  • Vacation
  • Sick leave
  • Health and life insurance
  • 401(k) plan

How To apply:
Send cover letter and resume via email to Please indicate in the subject line of the email the position you are applying for.

Application Deadline: Open until filled.

Please apply by midnight on June 17th to be included in the first review of applications scheduled on June 18, 2012.

The Museum of Northern Arizona is an Equal Opportunity Employer.