Job Posting: Librarian, National Gallery of Art (DC)


Open period: Friday, December 21, 2012 to Friday, January 04, 2013

The incumbent performs the following Interlibrary Loan (ILL) tasks:

  • Processes all ILL requests received from other libraries
  • Verifies NGA Library holdings, checks current ILL policy for circulation status and physical condition of requested material, and acknowledges the requests via international databases such as OCLC, and following established ALA procedures
  • Prepares materials for shipment and ensures their timely return; follows up on all outstanding loans by communicating with borrowers by telephone, fax, and regular or electronic mail
  •  Processes ILL requests to libraries other than the Library of Congress
  • Verifies bibliographic citations in European foreign languages found in printed or online sources, locates appropriate lending libraries, and places requests using procedures established by bibliographic utilities, or ALA
  • Explains ILL services to patrons and instructs them in the methodology of verifying requests
  • Maintains effective working relationships with libraries throughout the United States in order to ensure responsive ILL service to Gallery staff
  • Assists in the establishment of procedures for handling ILL loan transactions, including the maintenance of records and compiles ILL statistics and prepares monthly and special reports
  • Assists NGA staff and CASVA fellows in searching print and online resources for potential interlibrary loans; performs complex and difficult searches for rare, obscure, or other hard-to-find volumes and
  • Assists staff in identifying and interpreting bibliographic records found in print and online indexes.

Reader Services and Reference tasks include:

  • Discusses research needs of outside potential readers through application of professionally accepted reference interview techniques; explains and interprets policy on library use and refers readers to other libraries when appropriate
  • Admits and registers outside readers according to established Library guidelines, and provides orientation to public areas
  • Assists Gallery staff, CASVA fellows, and outside readers in the use of the Library’s online resources, including the Library’s online catalog
  • Answers reference questions received by telephone, letter, or in person from simple questions answerable from ready reference tools to complex questions requiring extended research in the Library’s collections and outside sources
  • Performs literature searches in response to staff requests using the Library’s print, microform, non-print, and vertical file collections
  • Assists with the preparation of updates to the Reader Services department’s orientation materials
  • Participates in the development of the Library’s reference and general collections by referring ILL requests to the Reader Services Librarian for possible acquisition
  • Organizes and maintains Reference Office files; reviews exhibition announcements and maintains the collection of current bulletins and announcements from other institutions throughout the nation and selected European institutions and
  • Compiles monthly reference statistics and prepares special statistical reports as requested.

Full post here.