Job Posting: Performing Arts Special Collections Project Archivist

Requisition Number: 20638
Working Title: Performing Arts Special Collections Project Archivist
Salary: $4442-$8765
Job Type: Contract
Department Name: 5400-GENERAL LIBRARY
Department Website URL:

Job Summary Statement: UCLA Library’s performing arts special collections form a major resource for the study of music, film and television, theater and dance, providing extensive, in-depth documentation of 20th century American popular culture, particularly in the Los Angeles region. Acquired over the course of many years, the collections vary greatly in accessibility because of historical difference in intake and processing practices. As a member of the LSC Collection Management team, the Performing Arts Project Archivist (PAPA) surveys all performing arts-related special collections currently stored in YRL, the Shared Processing Facility, the Humanities Building, and SRLF and contributes to a comprehensive LSC backlog inventory. In consultation with the Processing Projects Librarian, the PAPA assesses the level of processing appropriate to each unprocessed or underprocessed backlog collection inventoried and determines processing priorities, identifies collections appropriate for grant-funded projects, and assists with composition of proposals with budgets. The PAPA arranges, describes, and processes archival collections according to current archival best practices and standards, creates and edits EAD-encoded archival finding aids, and drafts collection-level MARC records, with the goal of improving discoverability of and access to LSC’s performing arts special collections.

Library Special Collections (LSC) is an enterprise-wide, organizational entity within the UCLA Library System that integrates special collections resources, services, and operations. Central to this re-organized unit is a curatorial team of four subject experts (Performing Arts, University Archives, History of Science and Medicine, Collecting Los Angeles), three format specific curators (Rare Books, Visual Materials, Manuscripts), and the Head of the Center for Oral History Research. LSC also includes three administrative sections: Collection Management, Research and Instructional Services, and Administrative Services. The Collection Management Section centralizes the acquisitions, rare book cataloging, and processing of special collections materials; coordinates lending processes; and integrates collaboration with the Cataloging and Metadata Department, the Preservation Program, the Digital Library Program, and Digital Collections Services. The Research and Instructional Services Section integrates public services for LSC, including centralized reference and instructional services, and exhibitions and programs. The Administrative Services Section consolidates the planning, budget, human resources, fundraising, assessment, technology, and events functions of LSC. The entire staff of approximately 40 FTE work together as a team to build, preserve, and provide access to the outstanding special collections of the UCLA Library.

Percentage of Time: 100
Shift Start: 8:00 am
Shift End: 5:00 pm

Qualifications can be viewed via the URL listed above.  This is a 2 year contract position.