Job Posting: Gallery Administrator/Registrar, bitforms gallery (New York, NY)

See posting here.

bitforms gallery is currently accepting applications for the position of Gallery Administrator/Registrar. This person will manage general office admin, shipping estimates and coordination, artwork inventory control, collection records, cataloging of new acquisitions and loans. Responsibilities include, but are not limited to, generating and managing loan agreements and all other documentation related to acquisitions, shipping, loans and temporary exhibitions.


It is helpful for this person to already understand the pacing of commercial art galleries, and how content or projects are generated cyclically in the arts. The job requires Photoshop skills and accuracy in handling data entry. Familiarity with archiving and database maintenance is essential.
This is a full-time, five-day per week position. At least one of the working days will fall on a Saturday or Sunday, as the gallery is open on weekends.

Duties and responsibilities included:

– Creating new rolodex and inventory records using ArtBase
– Tracking artwork locations, consignments and shipments
– Coordinating the safe transport of artworks and documents
– Handling all the gallery’s Fed Ex shipments and US postal service mail
– Writing customs declarations for international transport of artwork
– Cyclically ordering office supplies and organizing them
– Distributing photo captions and images to journalists; handling image requests
– Photo resizing and retouching
– Updating bibliographic records on gallery artists, as new articles and literature emerges
– Keeping CV records that include an artist’s off-site exhibitions
– Editing PDFs
– Generating and completing loan paperwork
– Photographing and recording a written account of an artwork’s condition (with art handler)
– Preparing packing lists for exhibitions and art fairs
– Making WordPress updates for the gallery website
– Improving the gallery’s photo archiving strategies and renaming files
– Managing installation instructions for an artwork
– Building Exhibition Guides using InDesign
– Drafting postcard production files
– Answering the phone and greeting visitors
– Creating images for exhibition proposals
– Make recommendations for the conservation and preservation of data
– Conduct a staff meeting or lead a team
– Identify conflicts or problems with existing documentation and make improvements
– Cataloguing and measuring incoming artworks
– Creating indexed lists that manage specific sets of inventory, contacts, or files
– Scanning records or literature
– Proofread a press release or object description
– Filing insurance records
– Basic editing using HTML
– Turn on/off artworks or gallery lighting
– Post to the gallery’s social media accounts

Minimum Requirements:

– Bachelor of Arts, or Bachelor of Science; Relevant research fields include Fine Arts, Art History, Cultural Studies, and the broader Humanities; as well as Library Science, Business, and Arts Administration.
– Two (2) years of experience in the fine arts industry, in the capacity of registrar or a similar role
– Excellent communication skills, both written and oral
– A fluid sense of interpersonal dynamics
– The ability to work flexibly and collaboratively as team coordinator
– An appreciation for the history of new media, computational, kinetic, ephemeral and film/video artworks, in addition to the wider fields of modern and contemporary art
To apply for this position please send your resume and a letter detailing your interest in the position to Applications should contain the words “Gallery Administrator/Registrar” in the subject line. No phone calls please.