Job Posting: Processing Archivist, the Shubert Organization, NYC

The Shubert Organization, Inc.
The Shubert Archive, a project of The Shubert Foundation, documents, collects, and preserves, the history of The Shubert Organization in its present and earlier configurations. With this purpose in mind, the Archive accumulates information and historical materials about the Shubert Brothers, the current Shubert Organization, Shubert productions, and all companies and theatres that have been owned and operated by Shubert since the company’s inception at the turn of the 20th century. A secondary focus is to support the study of Times Square and Broadway theatre history through the Archive’s collections.

MLS/MLIS from an ALA-accredited university with a concentration in Archives, or an equivalent degree such as an MA in Archives.
A graduate degree in Theatre History and a strong interest in the performing arts would be an asset.
Experience of at least one year in arranging and describing archival collections.
Demonstrated understanding of accepted archival standards in regard to archival description, controlled terminologies, and metadata.
Experience in all aspects of archival digitization practices and standards, including handling of archival materials and use of high-tech scanning equipment.
Familiarity with archival management software; knowledge of Cuadra Star, the Shubert Archive’s database program, is a plus.
Familiarity with Web publishing platforms.
Knowledge of preservation issues relating to both traditional and digital materials.
Physical ability to perform the duties of this position, including lifting and carrying of boxes weighing up to approximately 50 lbs.; climbing of stairs and ladders; and engaging in considerable standing, walking, stooping, bending, and lifting.
Outstanding organizational and time-management skills; ability to prioritize tasks and meet deadlines.
Capacity to work independently, as well as on a team.
Top-notch oral and written communication skills, along with excellent editing skills.
Attention to detail.

The Processing Archivist will report to the Director and the Archivist and will assist the Archive staff in the smooth operation of the Archive. The ideal candidate will have a passion for theatre and a willingness to pitch in and be part of a team.


Reconcile, consolidate, and fact check legacy inventories; create new inventories.
In consultation with the Archive’s Director and Archivist, identify priority collections and record groups for processing, and work to address the backlog of unprocessed collections.
Arrange and describe archival materials in all formats in accordance with professional standards and best practices.
Applying standard archival theory and practice, use Cuadra Star archives software, as well as other software such as Microsoft Excel, to create collection guides and finding aids.
For the Archive’s ongoing digitization project, manage the scanning of images and documents and apply appropriate descriptive, technical, and administrative metadata.
Oversee the Archive’s submissions of finding aids to the Online Public Access (OPA) catalog by standardizing the finding aids, preparing them for inclusion, and auditing the content for quality control.
Assist with collection maintenance and help manage physical space needs.
Assist with the re-housing of collections following best practices for storage and preservation.
Act as Assistant Editor on the Archive’s annual newsletter, The Passing Show, which is currently available both in print and online.
Supervise and train clerical personnel to assist with collection processing, as needed.
Perform other duties as required.