Internship Opportunity: Records Management and Digital Archives Internship (Paid), Workman Arts Project of Ontario, Toronto, CanadaPosted: April 13, 2015
Workman Arts Project of Ontario (Workman Arts) facilitates aspiring, emerging and established artists with mental illness and addiction issues to develop and refine their art form through its arts training programs, public performance/exhibition opportunities and partnering with other arts organizations. As well, Workman Arts promotes a greater understanding of mental illness and addiction through the creation, presentation and discussion of artistic media in five disciplines: music, theatre, literature, visual art and media art.
As part of a project funded by the Ontario Trillium Foundation, Workman Arts is currently in the process of consolidating its body of knowledge and developing a theoretical framework that will allow the organization to evolve from a practice-based service provider to an evidence-based leader and change agent.
Workman Arts is seeking an archivist intern or practicum student to work with the Archivist and Project Manager in processing materials stored in Workman Arts archives. The archivist intern will help organize, select, catalogue, and process material for the content management system.
• helping identify and assess the archival value of materials; processing of the collection, including physical arrangement (sorting,
• boxing, labeling);
• inventorying and describing of materials;
• creating database records;
• creating collection guides and other basic finding aids;
• drafting of a records retention policy and schedule for the historic records of the archive, utilizing recognized archival and records management practices
• uploading batches of records (organized according to the file classification scheme on the asset management system
• tagging and indexing records (documents, images, videos) using the metadata scheme and indexing protocols
• work collaboratively with other interns, Workman Arts member interns and staff
• Completion of courses in archives principles and practices
• Experience with archival collections processing or interest to learn
• Good computer and data entry skills / Experience working with data base software (Excel and/ or Access)
• Good communication and organization skills
• Familiarity with Metadata Encoding and Transmission Standard (METS) and Metadata Object Description Schema (MODS), EAD and MARC
The candidate must possess an understanding and an appreciation that people with different opinions, backgrounds and characteristics bring richness to the Workman Arts and must be sensitive to the needs of individuals dealing with mental health or addiction issues.