Job Posting: Collections Manager (Temp, P/T), Phillips Exeter Academy Lamont Gallery, Exeter, NHPosted: July 15, 2015
Lamont Gallery is embarking on the first sustained and comprehensive project to
inventory, identity, and organize objects in its collection and to develop a set of procedures,
policies and systems in support of maintaining the collection. The Collections Manager will
coordinate the development of this project, and oversee all aspects of the care and
management of works of art owned by or on special loan to or by Lamont Gallery. This
position will report to the gallery director and curator.
The Collections Manager, working with gallery staff and consultants, will:
Conduct a comprehensive objects inventory of Lamont Gallery collections in gallery
storage and across campus.
Oversee the development/purchase and maintenance of a digital collections
Organize and manage other records and files that provide information on the
history, provenance, status, condition, location, and insurance of each object,
working in collaboration with the Institutional Advancement, Archives, Facilities
and Finance departments where relevant. Create a standard protocol for future
Develop a set of comprehensive collections policies and procedures that reflect the
guidelines of AAM, AAMG, and other established best practices in the museum field;
contribute to the development of a collections mission and future collections
Oversee the reorganization of safe and proper storage of artworks in the collection
and on loan; coordinate off-site art storage.
Create, organize and maintain loan agreements and related documents; serve as
courier for regional, national or international loans; manage reproduction requests.
Help identify objects requiring conservation treatment and work with conservators
to address these needs.
Coordinate appraisals and work with Finance to update insurance coverage.
Coordinate photographic documentation of works in the collection
Contribute to facilities and budget planning for future collections care needs.
With consultation with director and curator, oversee accessioning of gifts and
purchases of all works of art into the permanent collection and ensure that all
appropriate acknowledgments and deeds of gifts are executed; develop and oversee
the deaccessioning process.
In conjunction with the gallery manager, supervise art handling, preparation,
installation, packing and shipping associated with work from the collection.
Work with curator, education staff, interns, and volunteers to develop educational
programs linked to objects from the collection.
Assist faculty, students, individuals and institutions engaged in research and
scholarship pertaining to Lamont Gallery collection; provide access to the collection.
The successful candidate must have a Bachelor’s Degree in art history, museum studies or library
science, ideally with concentration in collections management. Masters-level training
preferred but undergraduates with substantial hands-on experience in the field (conducted
in a professional setting outside of the context of a degree program) are also welcome to
The ideal candidate will have:
Demonstrated experience with and knowledge of accepted registration and
collections practices and principles including inventory, collections management
systems, provenance research, and object/art handling.
Experience with some or all aspects of starting a collections management project
from start to finish is desirable. Familiarity with AAM guidelines, collections
policies, and academic collections.
Knowledge of standard practices in art shipping and storage, materials knowledge
(2D/3D), and exhibition preparation.
Strong organizational, communication, and computer skills, ability to work
independently and as part of a team, ability to juggle multiple projects and
Ability to work across a range of people including students, faculty, staff and alumni,
donors and outside institutions.
Attention to detail, flexibility, a sense of humor, discretion, and inventiveness in
problem-solving collections issues with minimal resources.
Submit a cover letter and a current resume, as one document (pdf or MS Word format), AND a
completed application http://www.exeter.edu/documents/Application__EEO.pdf to
firstname.lastname@example.org. Please indicate in the subject line: Collections Manager. The deadline for
submission is August 15, 2015. The successful candidate for this position will be subject to a
comprehensive pre-employment background check.