Job Posting: Director of Archive, San Francisco Opera—Volunteering/Administration/Archivist.aspx

§ Master’s Degree in Library Science with a concentration in archives
§ Preferred degree in history
§ Minimum ten years’ archiving management experience
§ Able to establish, grow and advocate for the Company’s first official
§ Able to ensure the Archive is a living/ongoing resource for the
Company, its supporters, artists, academia, and the public
§ Serve as a key role in the preparation of the Company’s upcoming
Centennial (2022/2023)
§ Able to establish best practices for the evolving San Francisco
Opera Archive
§ Familiar with all phases of archive management
§ Detailed understanding and experience with the most current
archival records management technology
§ Detailed knowledge of media records management and tools
§ Excellent familiarity with archiving software and tools
§ Outstanding interpersonal skills with the ability to interact with all
artists, staff, public and volunteers in a professional,
collaborative, confidential manner
§ Serve as a key staff member of the Company.
§ Able to manage and direct the volunteer archive corps
§ Management and organizational skills, including the ability to work
independently, prioritize competing tasks, exercising good judgment
and the ability to thrive well in a fast-paced, rapidly changing
§ Excellent computer skills including strong familiarity with Microsoft
Office applications including Word, Excel, PowerPoint and Outlook
along with Photoshop and archival software
§ Comprehensive knowledge of opera and classical performing
arts preferred


Job Postings: Copyright and Fair Use Librarian and Digital Repository Librarian, Texas A&M University, College Station, TX

Required Qualifications for All Positions:

  • American Library Association (ALA)-accredited Master’s degree (or international equivalent)
    • Knowledge of open access, the research process, current issues in scholarly; communication, and the role of libraries and librarians in supporting scholarly practices;
    • Experience designing, implementing, or managing an innovative project, program, or tool;
    • Understanding or experience in documenting workflows and policies;
    • Excellent written and oral communication skills;
    • Strong customer service orientation, positive interpersonal skills, and ability to work in teams;
    • Experience working successfully with individuals from culturally diverse backgrounds.

Desired Qualifications for Copyright/Fair Use Librarian:

  • Coursework or work experience related to copyright, intellectual property rights, and fair use;
  • Experience in teaching, instruction, and workshop design on copyright/fair use;
  • Juris Doctorate or other law degree.

 Desired Qualifications for Digital Repositories Librarian:

  • Experience or training in managing and/or developing repositories and digital collections;
  • Knowledge of scripting languages and/or XML.

Unpaid Internship: Archives Assistant, The Dennis Hopper Art Trust, Hollywood, CA

Job Opening Title: Archive Assistant Intern
Institution/Organization Name: The Dennis Hopper Art Trust
Job Location (City, State, Province, Country): Hollywood, Ca, USA
Application Deadline:
Years of experience required: entry level okay

The Dennis Hopper Art Trust Archive is looking for 1-2 interns to work approximately 10 hours per week (Mondays & Wednesdays, 11am-4pm to start for training with Archivist). More hours are available if interested or needed for academic credit.
The DHAT Archive is in need of responsible and precise individuals to assist with archival data & image entry, photo research and scanning for import into a new Art and Archive database.

This position is available to begin immediately and will continue for the Summer semester. There is a possibility that the position can carry over to or begin again in the Fall for internship credit for the right candidate.

Contact Name: Jennifer Vanoni
Contact Email:jennifer(at)

Job Posts in Canada this week

Social and Digital Media Strategist, The Art Gallery of Alberta, Edmonton

Duties and Responsibilities

• Create manage and execute social media and online communications strategies and campaigns with clear and defined objectives and measurements
• Lead development of new online content by working with various AGA departments (Curatorial, Education, Shop, Art Rental); guide subject-matter experts to leverage, and adapt content for, social media outreach initiatives
• Manage, update and monitor the AGA’s social media platforms: Twitter, Facebook, Instagram, etc. working with appropriate AGA team members to facilitate online conversations
• Manage AGA website content and search engine marketing; ensure up-to-date information; consistent messaging; adapting content based on promotional priorities and analytics
• Manage the AGA’s e-newsletter, including planning and compiling content, analyzing data and setting broadcast dates
• Work with the AGA’s Marketing & Communications team to integrate online communications into broader marketing plans; maintain consistent messaging and voice across platforms and seek out promotional and profile building opportunities
• Monitor, report on and make recommendations based on social media trends, responses to campaigns, user experience, etc.
• Liaise with external web company and manage retainer budget
• Produce or manage the production of multi-media content


Digital Initiatives and Scholarship Librarian, Libraries and Cultural Resources, University of Calgary, AB

Responsibilities will include:

  • collaborating with faculty, researchers and students to advance digital research initiatives and partnerships such as the Digital Scholars Lab, in conjunction with Digitization and Repository Services, Research Data and Visualization, Spatial and Numeric Data Services, the Copyright Office, the Prairie Regional Research Data Centre, liaison librarians and other subject specialists
  • providing project planning and management, programming, and expertise for digital scholarship projects and participating as an active partner on project teams
  • coordinating scholarly communication initiatives
  • facilitating effective communication with the University community concerning LCR¿s digital initiatives and services
  • participating in professional and campus initiatives involving new and emerging models of digital scholarship and scholarly communication
  • identifying relevant best practices and standards in digital scholarship technologies
  • supporting the development of the knowledge and understanding of scholarly communication issues to assist LCR colleagues with their participation in, and support of, digital scholarship projects
  • tracking current issues and trends in digital scholarship and scholarly communication and promoting awareness among colleagues

Museum and Archives Specialist, Royal Roads University Library, Victoria, BC

Reporting to the University Librarian, you will bring expertise to the Library team and support the university by providing professional services and advice in the management of both the Museum and the University Archives.  You will identify and apply appropriate standards and principles to accession, describe, conserve, house, and determine conditions of access to, and display of, museum and archival materials and collections.  In addition you will provide reference service, interpretation, and expert advice for internal and external customers regarding the history of the campus and the lands on which it lies, liaise with units on campus and external donors to identify and select historical materials of enduring value to be retained or acquired, and bring museum and archival expertise to university groups and projects related to culture and heritage.  You will promote access to the museum and archives in a number of ways, including through digitization initiatives and the development and stewardship of online services.

Job Posting: Manager, Conservation & Preservation, John M. Kelly Library, University of St. Michael’s College, University of Toronto

Description and duties:

This position reports to the Head of Technical Services and is responsible for establishing, maintaining, and leading the conservation and preservation program for the circulating, rare book, and archival collections of the John M. Kelly Library and the University of St. Michael’s College Archives.

Duties and Responsibilities:

– Develops a new conservation laboratory
– Assesses and monitors collections and their physical spaces
– Determines and executes appropriate physical treatment of items
– Coordinates digitization for preservation initiatives in conjunction with other digitization initiatives
– Manages and train staff including full-time and part-time staff members, students and other assistants
– Uses performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
– Assists with Exhibit Program including advising on best practices for exhibits as well as creating mounting plinths
– Maintains Kelly Library Disaster Plan for the collections and provides leadership during emergency or disaster situations
– Collaborates with library staff from University of Toronto and other Colleges
– Establishes and maintains a record-keeping system
– Maintains supplies and equipment
– Participates in presentations about the Library’s Conservation and Preservation program
– Performs other conservation and preservation functions as required


– Master’s degree
– Training in conservation and preservation of library and archival materials (including paper, film, cassettes, books, photographs, born-digital files, artefacts) through a formal training program or on-the-job experience
– Minimum of 2 years of conservation and preservation experience
– Minimum of 1 year supervisory experience
– In class teaching experience
– Familiarity with academic library procedures
– Ability to work effectively both independently or in a cooperative team environment
– Project management and leadership skills
– Experience with digitization processes and workflows for all formats of material
– Experience supervising students and staff
– Ability to be creative/innovative with limited resources
– Excellent verbal and written communication skills
– Accuracy and attention to detail
– Ability to lift 20 kg.
– Thorough knowledge and understanding of safe handling of hazardous material
– Workplace flexibility


The university offers a competitive salary of $60,000.00.

Additional information :

This is a non-union (management) position of 35 hours per week.

Job Posting: Copyright and Open Access Assistant (YCW Position), Ryerson University Library and Archives, Toronto

Ryerson University Library and Archives is currently seeking a Copyright and Open Access Assistant to aid with the creation of two subject specific LibGuides and well as the updating of Scholarly Communication and Copyright webpages. As well the successful candidate would expected to assist with updating transactional permissions in the University copyright database. The primary objective of this project is to create two new detailed, rich and informative LibGuides, one that focuses on Copyright and one that focuses on Scholarly Communication issues. Both will act as a core resource for information about copyright and scholarly communication at Ryerson University, and be useful for both faculty and students. These are new resources. The Copyright LibGuide will deal with issues of: instructor copyright compliance at the University including E-Reserves, student copyright information, copyright basics, fair dealing and other copyright exceptions, copyright exceptions, and copyright-free and Creative Commons resources that can be used in teaching and by students (open educational resources). The Scholarly Communication LibGuide will include an overview of Open Access, information of the Ryerson Digital Repository, the Open Access Author Fund, self-archiving strategies, predatory open access journals, basics of bibliometrics, author publishing agreements, the Tri-Council Open Access policy, open access journals (green versus gold), and an Open Access Resource reading list. As well the student will also work in the ARES database (the university copyright system for E-Reserves and the Bookstore).
Duties are performed under the direction of the Copyright and Scholarly Engagement Librarian and in consultation with various subject librarians including the Digital Initiatives Librarian.
Duties include:
The successful candidate will work with subject librarians and the copyright technician to create two subject specific, dense, and multifaceted research guides using LibGuides. The successful applicant will use their communication, writing, research, editorial and organizational skills to create these guides. As well the student will assist in updating permission records in the University permission database.


Applicants will be in an upper year student in a professional librarian program or a student in their 2nd year of a Library Technician program.
They should know the Microsoft Office suite and Google applications.
Some familiarities with the creation of research guide, preferably LibGuides would be an asset. Permission management experience would also be desirable in the candidate.


$21.00/hour plus benefits

Additional information :

This is a temporary full time position with the duration of 10 weeks ending on Sept. 4th, 2015.

Job Posting: Scholarly Communications Librarian/Digital Projects Curator (OCULA New Librarian Residency), Ontario College of Art and Design University, Toronto

Library / Organization Name

Ontario College of Art and Design University
Library Type

Job Description

OCAD University is the recipient of the 2015 OCULA New Librarian Residency Award. Unique requirements of this contract position require the successful candidate to be a librarian who has graduated between May, 2013 and August, 2015. The OCULA New Librarian Residency position will be the resident’s first experience working as a professional librarian. The resident will be required to provide two reports to the OCULA Council and will be an ex-officio member of the OCULA Council during their residency.
Position Summary:

Reporting to the University Librarian, the Scholarly Communications Librarian/Digital Projects Curator is responsible for planning and promoting a scholarly communications program in consultation with the Director of Research Services and other stakeholders. Utilizing the capacity of the University’s new Institutional Repository (IR), the Scholarly Communications Librarian/Digital Projects Curator will support digital projects that liberate and showcase cultural assets and that preserve and openly disseminate the scholarly outputs of OCAD U graduate students, faculty and researchers.

Summary of Responsibilities

  • Assist the Systems Librarian/IR Administrator with day-to-day management of the Institutional Repository, including workflow, setup, and access processes for development and maintenance of content.
  • Implement best practices for metadata; policies and procedures for the production, management, and preservation of digital content, including workflows, and quality control
  • Review the Institutional Repository agreements with the Director of Research Services and other stakeholders and, help develop a strategy to promote open access
  • Undertake a publications/data inventory, in collaboration with the Director of Research Services, to identify needs and priorities
  • Identify collaborative opportunities and recruit key producers (faculty, researchers, publication authors and editors); establish communities to contribute content and groups to guide specific projects
  • Provide training and support to contributors (individuals, communities, and groups) on use, setup, content development and maintenance
  • Work with the Library Heads to identify, describe and contribute content to the Institutional Repository from the Special Collections of Exhibition Documentation and Archival Media, Rare Books and Periodicals, Artists Books and Multiples, Zines, Student Publications, Posters, Photographs and other graphic objects from the University Archives
  • Provide support to the department of Graduate Studies to enable uploading and/or direct deposit of e-theses by graduate students into the Institutional Repository; and to ensure that deposits follow the Institutional Repository and Library and Archives Canada Theses harvesting program guidelines
  • Coordinate planning for Open Access Week activities; promote the Institutional Repository; develop and deliver workshops and online user training materials to increase awareness


  • Graduate degree in Archival Studies or Library and Information Studies from an ALA-accredited institution, completed between May, 2013 and August, 2015
  • Knowledge of emerging trends in scholarly communications (open access, author rights) and digital preservation
  • Knowledge of copyright issues as related to scholarly communication and electronic publishing
  • Experience providing user training, computer user support, and creating online user guides and educational resources, an asset
  • Experience in conversion and formatting of digital objects, and metadata creation and quality control, an asset
  • Knowledge of contemporary art and design
  • Excellent oral and written communication skills
  • Strong problem-solving and analytical skills
  • Strong organizational skills, accuracy and attention to detail, ability to set and handle multiple priorities and meet short deadlines
  • Ability to work independently, with minimal supervision, as required
  • Demonstrated commitment to the principles of equity and diversity, and proven ability to deal effectively with a diverse population

Hours of Work: 35 hours per week.  This one-year contract is expected to commence August 2015.

Compensation: $67,093 + 10% in lieu of vacation and benefits per annum

Application Deadline: July 17, 2015

Interested applicants are invited to submit an updated resume, with a cover letter online by selecting the “Apply for this Position” button below.

Job Posting: Photo Archivist, Disney Corporation, New York City

Job Description The Photo Archivist works as a member of the Photography & Visual Communications team in our New York offices and will be responsible for conducting research for cataloging  the photographic collection and history of all divisions of ABC, which includes multiple format negatives in color and black/white,  prints, slides and transparencies.

Responsibilities Responsibilities include preparation of images for outside scanning service including:
Collection, editing, properly coding photography and provide appropriate metadata (annotate titles, dates, programs and talent)
Set up procedure for tracking of round trip packages and ensuring quality control
Assisting the Librarian and Researcher in maintaining the information library (Snapshot) and Media Asset Retrieval System (MARS), which is a searchable index of visual assets
Registration of digital photography with US Copyright Office
Contributing to the department as a whole and perform other duties as assigned
Management of large amounts of images and data
Basic Qualifications Strong organizational skills
Experience with researching
At least intermediate experience in Adobe Photoshop and other photo editing programs (preferably Photo Mechanic)
MS Office Suite applications.
Strong written and verbal communication skills
Ability to prioritize and meet deadlines
Attention to detail
Ability to handle multiple projects simultaneously
At least 2 years of experience in a research and/or librarian profession
Photo editing experience required.
An occasional flexible schedule is required.
Preferred Qualifications At least 4-5 years of experience in a combination of research, photography, and/or copyright management.
Strong TV history knowledge is preferred.

Job Posting: Museum Specialist (Art), Photo Archives, Research and Scholars Center of the Smithsonian American Art Museum, Washington, DC


  • Develops and implements policies and procedures for acquiring and maintaining study photographs and special collections materials.
  • Oversees processing, collection care and preservation activities.
  • Conducts research to verify historical information, attributions and provenance.
  • Performs original descriptive cataloging and creates finding aids for the archival holdings and enters information into automated databases.
  • Manages digitization program for the archives.
  • Oversees reference activities and helps publicize the collections.
  • Coordinates rights and reproduction queries for the archives.

Job Posting: Arts Librarian (contract), University of Ottawa, Ottawa, Ontario

Replacement librarian (July 2015 to June 2016)

Responsibilities: The University of Ottawa Library seeks an innovative, energetic and service-oriented Arts Replacement Librarian for the Morisset Library. The successful candidate will be a creative individual who works well with other colleagues in a challenging and changing environment.

Description: As part of a team of Arts librarians, the incumbent participates in the development and provision of orientation and teaching programs, provides reference and in-depth research services and is responsible for faculty liaison and collection development activities in the assigned disciplines.
The main function of this position consists in working in collaboration with faculty and the library team to promote and integrate information literacy into the curricula of relevant courses and in ensuring the development of arts collections in assigned disciplines. The librarian will be responsible for improving access and ensuring effective use of scholarly resources in support of the teaching and research mission of the University of Ottawa.

Qualifications: A Master’s degree in Library and Information Studies (M.L.I.S.) from an ALA accredited institution or equivalent;
Two (2) years of professional experience, or fewer, depending on relevance of experience to the position;
University degree in humanities, preferably at the graduate level;
Knowledge of scholarly information and research methods in humanities acquired through studies or professional experience;
Knowledge of information technologies relevant to libraries including knowledge of or experience with instructional technologies;
Pertinent knowledge of and experience in the areas of reference, teaching and collection development;
Excellent interpersonal and communication skills;
Bilingual (English and French), written and spoken, including the ability to teach in both official languages.

Job Posting: Librarian I, Belleville Public Library & John M. Parrott Art Gallery, Belleville, Ontario

Position Description:
Reporting to the Department Supervisor, the successful candidate will be responsible for ongoing public service in the Information Services department at Belleville Public Library and John M. Parrott Art Gallery. The Librarian I will provide excellent customer service and work as part of a team of dedicated Library professionals. The position may involve providing public service in other Library departments as required.
The position provides a leadership role in the planning and implementation of programs including computer technology instruction classes, group tours and author visits and will contribute to the training of other staff. The Librarian I will further the goals of the Library in such areas as outreach, genealogy, digitization, and electronic resources. The Librarian I will assist in selection, weeding and other collection development work. The ideal candidate will have a solid background in Library service with a consistent focus on customer centered service.
The Librarian I will provide assistance in the development and maintenance of the Library’s web site and online services.


•Retrieves information for customers and performs reference and reader’s advisory services
•Provides library materials to the public and processes hold requests and inter-library loans as needed
•Plans, promotes and conducts library programs and activities, including computer instruction classes, tours of the Library and author visits
•Handles client complaints and provides customer service in accordance with the policies and procedures of Belleville Public Library and John M. Parrott Art Gallery
•Maintains appropriate records and statistics
•Participates in and contributes to the training of other staff in service area
•Participates in and assists in planning community outreach and partnership programs
•Assists in maintaining and updating web services including the Library’s web site, online databases and online resources
•Assists in maintaining, updating and resolving day-to-day issues with public and staff computer stations
•Develops library collections, selects materials, and performs weeding, as required
•Works on Library Digitization projects and other special initiatives
•Contributes to grant applications in appropriate areas such as author visits and technology upgrades
•Acts as person in charge of the Library as required
•Supervises the operation of the service area, in the absence of the Department Supervisor
•Relieves in other service areas as required
•Opens the building and / or performs security check and lock up procedures as required
•Performs other duties as assigned

Job Posting: Archivist / Curator, National Arts Centre, Ottawa, ON

Application Deadline:
June 26, 2015

This position reports to the Director of Patron Services and New Media and is responsible for leading the efforts to acquire, preserve, catalogue, describe and provide access to archives materials and special collections materials. This includes developing processes for the routine acquisition, preservation and access of archives materials created by the National Arts Centre (NAC) and serving as an expert in assessing preservation and access needs for archives materials.

The incumbent also acts as custodian of the NAC’s fine arts collection. He/She plans and oversees the arrangement, cataloguing and exhibition of collections, including online exhibits and, along with the Assistant Archivist and the New Media Senior Project Manager and Strategy Analyst, maintains the collections. He/She also researches topics or items relevant to the collections.

Salary: currently under review

Status: Full-time, continuing

Start date: September 1, 2015


Skill Requirements:

– Bachelor’s degree in archival science, history, fine arts or a related discipline and a minimum of five (5) years of experience in an archives environment and two (2) years of experience in the design, development and implementation of a content management system (CMS); or an equivalent combination of education and experience;

– Excellent knowledge of archival management practices and concepts, content management systems, procedures, legislation, methodology and techniques;

– Experience managing budgets and complex projects;

– Experience working with archive organizations and associations and the performing arts in Canada;

– Experience in managing collections of theatrical and performing arts artifacts;

– Experience overseeing the planning, development and presentation of exhibits; including online exhibits;

– Strong time management skills to coordinate activities and adhere to planning process timelines;

– Ability to assess operational requirements and to develop and implement operational policies and procedures;

– Experience with content management systems (CMS);

– Excellent knowledge of computer applications (MS Office, Word, Excel, Outlook and  Adobe Acrobat);

– Excellent interpersonal skills and a high degree of professionalism, discretion and confidentiality;

– Bilingualism in both official languages is a strong asset.

Regular attendance at work is an expectation of employment and an essential part of every job.

Job Posting: Special Collections Librarian, University of Toronto Fisher Rare Books Library

The Opportunity
The University of Toronto Library seeks a highly organized, productive, innovative and flexible librarian to work in the Thomas Fisher Rare Book Library. Reporting to the department head, the incumbent will work closely with other senior Fisher librarians on assigned tasks. Principal responsibilities will be the arrangement and description of modern manuscripts, the preparation of finding aids and rare book cataloguing. The Special Collections Librarian will also work as a collegial member of the rare books and special collections team in the Fisher Library, assisting with reference, outreach, and digital projects. Some evening hours may be required.

The incumbent will:
• Arrange, describe and process modern manuscripts
• Create finding aids for manuscript collections
• Train in and perform rare book cataloguing
• Serve a regular shift on the Fisher Library reference desk
• Participate in outreach activities, seminars, and digital projects
• Other duties as required


Required Qualifications:
• An ALA-accredited Master of Library or Information Science degree, preferably with a concentration in archival practice, or an acceptable equivalent.
• Demonstrated interest and background in special collections.
• Familiarity with standard office, database and ILS software
• Experience with archival/manuscripts processing and cataloguing and/or metadata
• Ability to work both as part of a team and independently to accomplish assigned tasks within stated guidelines and to deadline.
• Proven communication and organizational skills.
• Discretion and good judgement.

Preferred Qualifications
• Experience in an academic library or special collections setting
• Experience in one or more of: reference service, outreach, teaching, digital projects


Salary and Terms of Appointment:
This is a 1-year contract position (limited term contract) to be filled at Librarian I level.

We offer a highly attractive compensation and benefits package, with salary and appointment level based upon experience and qualifications.

Getting scholarly-published, part three: Things I learned

To finish off …


How was I notified of publication? By a mass email sent out to ARLIS members!

This kinda took me off-guard. Since at my last look, my own article was covered in editing marks, I didn’t have a sense that things were in their final phase. I’m definitely more used to publishing online, where you can always withdraw or delete something if you change your mind. The permanence of print is kinda scary, especially if it’s your first scholarly work in a new field. Augh. I still haven’t read the finalized copy.


Under the U Chicago Press publication agreement I signed, I am free to distribute copies of the printed article on my own website (for free and with full credit to the journal), to any classes I teach (not yet applicable in my case), and via institutional repositories to which I belong. This last one is interesting, because I work corporate right now and am no longer affiliated with any institution. Would I ask my alma mater to be my IR? I dunno, it’s a big commitment….

If you’re like me and not represented by an institution with an IR, you can try to find one! Some IRs allow total strangers to apply for membership. Not sure if “member” of an IR makes me “affiliated” with that IR for the purposes of the Publication Agreement I signed, but, if I get sued I’ll let you know.

I asked the lazyweb what to do in this circumstance, and I had a few other suggestions sent my way: use, use, etc. I think for now I’ll just host it on my personal website until I decide where I want to “affiliate” (that’s a verb, right?). Your personal site has no time restrictions (“embargo period”) whereas an IR would — something to note if you are expecting to be cited in a timely manner, or using the publication as part of a portfolio or job application or what-have-you. I would steer away from anything that involves signing a Terms of Use. Another thing I’m not sure about is uploading the PDF to LinkedIn: it does have that capability, but I think that’s a grey area as far as a “portfolio” or “personal website” goes.

What’s nice about the U Chicago agreement is that I can reproduce the article in its entirety, in its final published format, which they emailed me shortly after the publication date. Some agreements only allow you to publish a pre-print version (usually with a big unsightly watermark across each page). You also can reprint your work anywhere else, at any time, with the proper credit to the U Chicago journal as first publication.

professor mayer

The U Chicago Guidelines are here. In contrast, some other journals and publishers you might be signing with have taken far more draconian measures aimed at keeping your work behind a paywall. But, we all know it’s no match for Open Access.

Print has a powerful allure, and Art Doc is a great journal. But scholarly research shouldn’t be behind a paywall, and I’d like to commit to only publishing my work in OA journals from here on out. As a first-timer, I think “anywhere that’ll accept me” is pretty fair, but make sure you read that publication agreement and make sure you have the right to offer a free copy somewhere else (and watch those embargo periods!). You’ll realize very quickly, when your mom says “Can I read that thing you wrote,” that being able to send her a link without a paywall or an embargo is pretty awesome.


Alright, here are my warnings, tips, and lessons:

  1. Edit yourself as much as you can, but do it intelligently. Reading your own work five times in a row until the words blur together and the sentences lose all meaning isn’t good. My habit is to change the format and context when you need “fresh eyes” – use Word styles to change fonts and themes, print it out and work with a pen, move the main text into Google Docs and back again (if you can manage not to mess up your footnotes that way). I can’t tell you how much it helped to look at the printer’s proof, to see words that were repeated too often, or sentences that contained pointless clauses. (I think Scrivener and LaTeX are better for this sort of thing.)
  2. Relish the peer-review experience, especially on the reviewer side. It can teach you a lot, not just in the way of improving your own writing, but perhaps also of empathy. Keep it constructive.
  3. Trust your editorial team! We’re all in this “making good content” business together. But don’t slack: put as much effort into cleaning up your own copy (and other people’s work) as you can. Don’t take your peer-review comments to heart; everyone’s trying to objectively improve scholarship, with a couple exceptions. (If you’re interested in the ideology behind peer review and scholarly rigor, we can jam on those subjects another time; my personal fave is Retraction Watch for news on that front.)
  4. If you’re publishing on technology, current affairs / trends, or any topic that can change quickly, it might be best to enquire first about the length of the publication process. Turnover time matters, and if an OA journal can take you from submission to publication in 4 months, that might help your contribution to the field matter more. From first writing to final publication was 16 months, for me; the normal submission-to-publication for peer-reviewed work in Art Doc is about eight.
  5. The initial ego-boost is great! But do consider publishing only with journals that have an Open Access policy. Ideally, have your own portfolio or website to host the copy of your article that the press sends you (my email was started with “Professor Mayer,” which I admit made me feel amazing).


Getting scholarly-published, part two: Parsing peer review

Continuing on …


I got my peer-review comments back in October of 2014, with the excellent news that I had been accepted (“pending revisions”). I had one month to incorporate changes based on the peer recommendations. In fact, the email stated “please make any revisions that YOU feel are appropriate (reviewer opinions often differ)….”

All the peer reviewers for Art Doc are given a few guidelines on the type of feedback to provide. The aforementioned “Is it suitable for this journal?” is one; others include tone and style, whether things should be added or deleted, whether the references are “the most appropriate to support the paper,” whether it fills a gap or provides a fresh take.


I’m going to share with you some of my feedback verbatim here; they range from straightforward to in-depth:


Yes, this topic not only looks appropriate, but it fills in a knowledge gap. The article provides a good overview with some new material….

The author presented the topic very well.  At first I felt the topic was a bit over my head, but as I read the article I gained a greater understanding of LODs and the challenges and opportunities they represent….

Yes, the tone, style, and “voice” of the paper are appropriate, even with the few spelling and grammatical errors….


The topic is appropriate for Art Documentation; it is a readable introductory piece on linked open data for art librarians addressing examples and applications in the domain of art librarianship. References are current and appropriate….

In a couple of instances the author shifts from a neutral to a conversational tone (exemplified most often by addressing the reader as “you”), and I think these should be eliminated in favor of a more scholarly voice…..

I think the conclusions are valid, in that we in GLAM institutions need to start pushing harder for more and deeper LOD implementations….

The conclusion ends rather abruptly; some further explanation and tying-up of the concepts would help here. The author does a nice job of laying out and discussing the issues throughout the article; some more summarization would help encourage readers to want to get involved and take action….


The Abstract begins awkwardly. Definitions would have been a useful next section. It would be better for a broad readership to define terms, especially acronyms such as CORS, early on, or in a glossary outside the main narrative….

The Challenges section seems a natural follow-on to Benefits. Why not present Benefits and Challenges in two sections, and incorporate drawbacks under Challenges? …

The author seems comfortable with technical jargon—query formatting, open metadata sets—and has followed developments at private, government, and international organizations. A paper written for an expert audience could skip the definitions and instead focus on details of specific projects exemplary for their work in capturing metrics, training staff/sharing expertise, working with legacy data, developing standards, or other special qualities…

Some sections could be combined, moved, and expanded. It reads like the author is familiar with the topic, but the style is not particularly accessible. The cited references are appropriate, but there are missed opportunities….

The paper complements previous AD articles: Spring 2011 on open access publishing, Fall 2012 on online catalogues raisonnés, and Spring 2014 on open scholarly resources….

(You’ll have to excuse me if I don’t share any early drafts with you guys. Some things are better left unseen, and I am violently appreciative of the peer-reviewers that had to work through my first attempts and still said kind things about it.)


So, revision time! Obviously I had to make some decisions:

  1. Keep my terminology section, and add more basic definitions to it? Ask the layout editors for a glossary outside the main text? Skip the definitions entirely and rewrite for an “expert audience?”
  2. Was my style accessible or not? Should I eliminate conversational and move entirely to the third person? If I’m introductory in content, should I stay informal in tone?
  3. Should I make more reference to the previous Art Doc articles listed? Was I missing opportunities for better philosophical connections?

+ other things that I didn’t excerpt (one reviewer said my “case study” wasn’t really in-depth enough to be a case study; another said I should discuss more projects).

Again I debated time-sensitive updates to the text. It’s always possible to write in some assumptions about the future (e.g. the Getty’s fourth LOD vocab release was predicted to go live in April 2015, and I’d be published in May). But I chose to leave out whole LODLAM conference proceedings and much more in-depth LOD scholarship that had occurred in that time, so as not to substantially change what had been summarily approved. Same with incorporating references to Art Doc articles that complemented my own: I decided to stick with my topic, instead of tackling the breadth of open content and essentially turning it into a new article.

This is also where I managed to compound that really fantastic citation error: one reviewer pointed out that some of my in-text citations about the American Art Collaborative case study were pointing to an article that wasn’t in my reference list! Instead of investigating it properly, though, I just changed them. To something even more wrong. Go, me.


My post-review revision also neglected to change Canadian spelling to American ones. When Judy Dyki wrote back after the copyediting round she mentioned it, as well as pointing out a few citations that were missing page numbers. Chicago Style is harsh, you guys. I consider myself pretty detail-oriented, but nobody is great at editing their own work.

That was the beginning of January, and in hunting down page numbers for my citations I realized I didn’t, in fact, have a page source for something technical that I had attributed to that group of American Art Collaborative authors! Red flag. I wrote Judy a revised sentence, saying I would keep flipping through my references, but for now we should change it to something that wasn’t blatantly inaccurate.


That was the last I heard of that until February, when the U Chicago Press staff sent me a pre-print PDF for proofreading. I printed it out and took a red pen to it — there were a lot of little formatting things (like when the double-quote character appears straight half the time and curly the other half) and some sentences that just sounded weird when I read them in that layout.

In fact, I noticed one block-quote seemed to be totally illegible, as though a whole part of a sentence had been cut out. Looking back into previous versions to find the intact version of that quote is what finally fixed my disastrous citation error — I found the missing article, fixed the quote, and worked through my old drafts to find all the faulty citations.

I wrote back to Judy with my sincerest apologies, a corrected set of citations, the bibliography entry to be added, a copy of the printer’s proof PDF with highlighting and comments, and some more self-abuse. She very graciously cleaned it all up and dealt with the layout people without further interference from me (probably wise).

At that point I signed away my rights to U Chicago Press, and sat back and waited.


Part Three, with lessons learned and other tips and tricks, to follow ….

What’s it like to be scholarly-published?

As I mentioned in a previous post, I sent out a ton of student-essay-award applications, based primarily on term papers. One of those was the Gerd Muehsam Award, run by ARLIS/NA. I didn’t win (Jasmine Burns won [by submitting her MA thesis, which is another thing you can totally do]!) but the award committee very kindly wrote back to say that they had “recommended” my essay for publication in Art Documentation.

Spoiler: I totally got published, and it’s awesome.

Now that I’ve been through the process start-to-finish, I thought it would be useful to recount it all and show what it’s like for a first-timer. There are a few embarrassing moments, which I’m happy to share in the hopes that other people won’t make the same mistakes, and I’ll end with other things worth taking into account.

Important: I have a background in publishing. I worked for several years as a section editor, copyediting, doing ad sales, layout, etc. So, I’m more familiar with a lot of this stuff than your average MLIS student. Everyone should graduate with some publishing experience, at least from WordPress on up, but unfortunately LIS education does not yet seem to guarantee that. (Oh hey did I mention ArLiSNAP loves volunteers and you should totally write for us?)


The first step was, of course, waiting politely for Judy Dyki, the editor / human interface of Art Documentation, to reach out and tell me she thought my essay about Linked Open Data could be “worked into a very interesting article.” Cue the gushing. In its original version as a student paper, it had adhered to a harsh page limit (shunting off a large portion into an Appendix), used the wrong citation style, had a Terminology section I figured I would probably want to cut, and was generally in a format I wouldn’t condone for anyone’s first foray into getting their name into scholarly print.

Your mileage will certainly vary on this — if you’re using student papers it will likely be a “state of things” style essay; as a practitioner your submission will probably be a case study or a best-practice review, reporting on your own collection or exhibit; original research is the least likely, perhaps if you’re reproducing a thesis or independent study. These formats all require different skill-sets and expertise, and I can only tell you my experience in the former, which to me is not strenuous, as it’s all lit review and some wild speculation — my specialty! (I have done some copyediting on original research in my time, and I only want to say one thing: Triple-check your math, and your explanations thereof.)

My initial rework shifted things around, added a few minor sections, and updated the entire piece with recent scholarship: it had been written for the Fall 2013 term, so by the time I turned in a revised version it was August 2014, nine months out of date. This doesn’t sound like much, but I was writing about an emerging technology and how it might be used in the field of art librarianship, so nine months was forever. As an example of a minor edit, the Getty had released another of its name authorities into Linked Open Data in that time period.

Then there were general formatting changes. Art Doc uses Chicago Style, which almost nobody uses in school, and is a substantial change not just to the look of an essay but to the sentence structures that contain citations.

Here’s where my first warning occurs: beware the formatting changes, especially when it comes to citation. I introduced an error into my manuscript at this stage that didn’t get caught until the proofing step — my last chance before publication. For the “case study” in my essay, I had cited several progress reports and presentations done by the American Art Collaborative throughout their LOD implementation process. At some point during the reformatting into Chicago Style, I managed to lose an entire paper citation from my reference list. More on this later.


After turning in my article for the September 2014 deadline, I was sent an article for peer review. The deal is this: if you get published, you should pay it forward (i.e. if two reviewers worked on your article, you should be a reviewer for two articles in return). It turns out I really like peer reviewing, because of my editorial background, and greatly enjoy providing constructive criticism with suggestions on how to improve.

I think looking at the process from both angles (as a submitter and a reviewer) helps improve each task — for example, part of deciding whether an article suits a journal is seeing whether that journal has published similar articles in the past, and whether this new addition refers to and builds on those, or pushes the field in a new direction. One of the articles I reviewed clearly did not refer to earlier pieces on the same subject in Art Doc, and basically rehashed existing discussion — meaning regular readers would find it redundant.

I had of course done lots of research for my own essay, but hadn’t really scoured the past issues of Art Doc in particular to see if there was any mention of my topic. Once I performed that search, it helped me think about whether to keep my terminology section, because I was introducing phrases and concepts that had never before graced the pages of the journal. Of course, my article was already being peer-reviewed at that point.

PR instructions

I wrote a lot of words about this, so there will be a Part Two ….

Job Posting: Collection Development Librarian, Harvard Fine Arts Library, Cambridge, MA

 Basic Qualifications

Master’s degree in library and/or information science or equivalent experience.
A minimum of 5 years of experience in collection development/acquisitions required.
Extensive in-depth knowledge of the field of Art and Architectural History
Working knowledge of Western European languages.
Hands-on experience with library systems acquisitions, budgeting, and reporting applications.
Expert level experience with arts and humanities databases and other digital research tools.
Experience working with book publishing and the book trade.
Technical proficiency in data management and social media applications.

Additional Qualifications

Advanced degree in Art History, or equivalent, preferred.
Excellent verbal and written communication and interpersonal skills.

Job Postings: National Digital Stewardship Residencies for 2015-2016, Boston and NYC

As a Canadian, I can’t tell you how jealous and angry I am that these are only open to US citizens. Please apply. The deadline is May 22nd, 2015.

Projects 2015/16

Below are the selected host projects for the NDSR-NY 2015-2016 cohort. The proposals outline goals for the residents and the specific responsibilities required by each institution’s project.

Brooklyn Academy of Music
The Archives and the Born-Digital Asset Life Cycle at the Performing Arts Institution

To survey and inventory all born-digital materials created at the Brooklyn Academy of Music (BAM) and to develop workflows and best practices for assessment and ingest into the BAM Hamm Archives for long-term accessibility and preservation of materials.

CUNY Television
Harnessing Media Micro-Services for Stewardship of Digital Assets at CUNY TV

To assess the developing state of archival procedures of the CUNY TV Library, including those that pertain to media acquisition, storage, digitization, information management, and content dissemination. To evaluate and improve the micro-services currently in service in CUNY TV’s Library. These micro-services are primarily comprised of bash scripts and defined workflows to accomplish specific tasks, such as transcoding, assessment, delivery, storage, metadata harvesting, logging, and digitization. The resident’s assessment will result in a prioritized list of advancements or adjustments to be pursued or implemented during and/or after the residency.

New York Public Radio
A Digital Preservation Roadmap for Public Media Institutions

To aid in the creation of a robust digital preservation roadmap for New York Public Radio’s digital assets.  This project will include a detailed investigation of the current landscape of the organization’s digital collections and the formulation of recommendations for long-term, institution-wide digital curation policies. The goal is to create a seamless and integrated approach that will leverage in-house resources, but also think of new and creative ways to capture the digital history and legacy of NYPR. The resident will produce an adaptable framework that will assist other public media companies in the creation of more comprehensive digital preservation strategies.

Born-Digital Preservation in the Rhizome ArtBase

To enable the functional preservation up to 50 born-digital, performative artworks from the ArtBase collection, in various stages of preservation or decay. To build metadata and infrastructure across the entire collection, as it migrates to an innovative Wikibase system (in conversation with the WikiMedia Foundation), and a new front-end interface. The project will, at various stages, involve pioneering or using the new methods of preservation that are constantly in development within the organization – such as cloud-based Emulation-as-a-Service and the Colloq social media archiving tool. The resident will communicate this work to peers in the preservation field in order to provide leadership to the field of born-digital art and digital preservation more broadly.

Wildlife Conservation Society
Piloting Workflows and Systems for Long-term Preservation of Born-digital Content from the Wildlife Conservation Society’s Education, Exhibit, and Geospatial Analysis Departments

To assemble a pilot digital archives system for the Wildlife Conservation Society [WCS] Archives, in the process revising the Archives’ policies and workflows to better manage digital content and providing recommendations for next steps going forward.  The resident will survey key staff in three WCS departments to ascertain the amount and variety of digital assets they manage, as well as their workflows for creating and using digital content.  The resident will compile the results of these surveys, information on typical researcher use cases and reference requests collected by the Archives, and the Archives’ draft specifications for a digital content repository.  Based on these three data streams, the resident will collaborate with the primary project mentor to select components that can satisfy user needs, the Archives’ limitations, and the requirements of the materials identified in the departmental surveys.

Job Posts in Canada This Week

Instructor, English (knowledge of Visual Arts Discourse), Yukon College, Dawson City

Salary: $37.87 to $45.08 hourly

Initial Review Date: May 25, 2015

The Yukon School of Visual Arts (SOVA) Foundation Year is an accredited art program that integrates foundational studies in traditional and contemporary art practices. Yukon College is seeking a qualified, energetic individual to join the Yukon SOVA team to instruct English for the 2015 Fall Semester.

The ideal candidate will have a Master’s degree in a relevant discipline, knowledge of Visual Arts Discourse and previous experience instructing adults in a post-secondary education environment. A combination of related education and experience may also be considered.

Executive Director, Common Weal Community Arts, Regina, SK

As the Executive Director of Common Weal Community Arts you are responsible for the successful leadership and management of the organization according to the strategic direction set by the Board of Directors.

You are passionate about the arts as a catalyst for community development and are knowledgeable of current challenges and opportunities relating to the mission of Common Weal Community Arts.

You demonstrate a comprehensive knowledge of community arts programming planning and delivery.

You demonstrate an ability to work with groups from diverse social, economic, and cultural backgrounds.

You work effectively with the Board to fulfill all aspects of financial planning and management for the organization.

You hire and supervise staff members and create and maintain a highly functioning team environment while promoting the strategic directions of the organization.

You have a university degree in a related field or equivalent experience within the arts/culture field.

Historical Archives Cultural Services Officer, Art Gallery of Nova Scotia, Halifax, NS

Salary Range:  $43,776-$53,680

Closing Date:    May 18, 2015

Reporting to the Curator of Education and Public Programs, the Assistant Curator of Education assists with the design and delivery of education programs, both on and off-site, for schools, the public, and community organizations. Primary responsibilities include developing, scheduling, and implementing age-appropriate school tours and studio programs; recruitment, training, monitoring, and evaluation of volunteer gallery guides; liaison and scheduling with school educators and administrators. Responsibilities may also include presentation of specially-designed tours for children, youth, and adults with special needs, and specific corporate groups. The Assistant Curator of Education supports the design and implementation of the Summer School of the Arts and the March Break, and Family Sunday programs including the co-ordination of art instructors, purchase of studio supplies and art materials, liaison with parents and caregivers, and of the registration process and attends to the details of running the art classes. Responsibilities also include supporting specially-designed outreach programs with such groups as healthcare institutions and other community organizations. Incumbent may be requested to assist with the development of interpretive materials as related to exhibitions and specific programs.

Scholarly Communications Librarian, Memorial University, St Johns, NF

Archives Animator, Latitude 53, Edmonton, AB (Young Canada Works job)

Due to the nature of funding for this position, applicants must be 30 or under and beginning or returning to full-time studies in the fall.

The AA will play an essential role in community outreach and engagement, promoting awareness of Latitude 53 and the artists who have worked with us throughout the greater Edmonton region and beyond. Our ideal candidate is comfortable working with alternative mediums, and understanding of alternative mindsets; skilled with common productivity software in a Mac OS environment; able to work and communicate with diverse groups; and possesses some familiarity of contemporary art and community relations.

The primary duties of the AA will be to:

1. Lead the planning and implementation of community outreach efforts which employ our archives;
2. Assist with the planning and implementation of complementary programming that deepends audiences’, and artists’, engagement with our archives;
3. Help us plan how to transition our archives to an accessible digital platform, and then oversee that transition; and
4. Assist us with finding new or different methods of presenting our archival material.

These duties will culminate in a reworking of our archives that is both very significant and very visible–if you complete this project successfully, you will have a very prominent piece of work to feature in your CV or portfolio.

This is a full-time (35 hours per week) position with a term of 12 weeks and a rate of pay of $13.25 per hour. We would like the AA to begin in late May and finish in late August.

Essay and Research Awards: the ASIS&T History Fund (deadlines June 20 2015)

The ASIST History Fund awards include a research grant and an essay award, both focused around the history of information science and technoloy. (If you have technology-related art history work sitting around like I do, this might be a good time to polish it up.)

The ASIS&T History Fund Research Award

This award will be for a maximum of $2,000 and will be awarded for the best research proposal submitted by June 20, 2015. All topics relevant to the history of information science and technology may be proposed. The proposal should include: the central topic or question to be researched and an extended abstract, qualifications of the researcher (brief vita should be included), a budget and how the funds will be expended. All funds must be expended by June 30, 2016.  Submit proposal to

The ASIS&T History Fund Best Paper Award

This award will be for a maximum of $500 and will be awarded for the best paper submitted by June 20, 2015. All topics relevant to the history of information science and technology will be considered. The paper may have been previously published or submitted to a journal. The paper should not exceed 30 pages double-spaced, including notes and references, using APA Style Manual. Nominations or self-nominations can be made from anywhere. Submit paper to