Job Posting: Librarian and Archivist (FT), Museum of Contemporary Art Chicago, Chicago IL

The Museum of Contemporary Art Chicago seeks a full-time Librarian and Archivist to be responsible for maintaining the MCA Library and Archives’ daily operations and caring for collections by cataloging, processing archival materials, providing high quality reference and circulation services, participating in collection management, supervising interns, and working with the Library Director to execute short- and long-term planning and special projects.

ALA-accredited Master’s degree in library, archival or information studies required. Minimum one year of experience working in a library or archive is required – post MLIS experience is preferred. Experience handling and processing archival material and creating descriptive records for archives is required. Original and copy cataloging experience is required. Demonstrated knowledge of current bibliographic and archival description standards (MARC 21, AACR2, RDA, DACS, LC subject headings, Library of Congress Classification, AAT, and authority control) is required. The ideal candidate will have the ability to: work with integrated library systems and web-based applications; conduct high-level research using primary sources as well as digital and print resources; provide instruction and orientations to library patrons; work with statistics; and work effectively independently and collaboratively. The ideal candidate will have excellent interpersonal, oral and written communication skills and will have successfully demonstrated initiative and attention to detail. Knowledge of contemporary art is strongly preferred. Mobility throughout the building, ability to operate general office equipment, and ability to safely lift up to 30 pounds is required. Full-time schedule is Monday through Friday, 9am-5pm.
The Museum of Contemporary Art Chicago is an Equal Opportunity Employer. No calls please.
Please apply at


Job Opportunity: Librarian for the Arts and Humanities, Bucknell University

Bucknell University seeks to hire a Librarian for the Arts & Humanities within Library & Information Technology (L&IT).

The Librarian for the Arts and Humanities is directly responsible for supporting and adding value to the education Bucknell students receive. This position serves as a central information resource for faculty and students in the arts and humanities, providing research support and instructional services as well as selecting, organizing and providing access to information in the arts and humanities. The Librarian for the Arts and Humanities is fully engaged with faculty and students providing relevant instruction, outreach and support for scholarship.

This position reports to the Director for Research Services and Information Literacy.

Duties and Responsibilities:

-Serves as subject liaison for faculty and students in arts and humanities disciplines and related interdisciplinary programs.

-Works with other Research Services librarians and staff to provide coverage of interdisciplinary areas outside of conventional subject boundaries.

-Provides specialized instruction and reference services for assigned subject areas.

-Teaches information literacy skills in the classroom, using current learning, teaching and information literacy theory and appropriate instructional technology.

-Develops instructional tools for teaching information literacy that can be used in or outside of the classroom.

-Collaborates with faculty to provide access to materials which support the curriculum in the arts and humanities. Uses data in decision making.

-Collaborates with faculty and instructional technologists to inspire and support academic users of information resources and instructional technology thereby enhancing teaching and learning in the arts and humanities.

-Works to increase the understanding and application of digital humanities among faculty and students.

-Develops and maintains an understanding of the aims and needs of the University’s teaching, learning and research programs through active consultation with faculty, administrators and information technology peers.

-Maintains a deep knowledge of current and emerging trends, issues, and best practices in academic library outreach, instruction, information literacy, scholarly communication and information access and actively identifies relevant initiatives for local implementation.

-Actively identifies possible points for technology integration into Research Services programs and work.

-Participates in outreach services, marketing and assessment program to improve services.

-As appropriate, both leads and participates in key projects and strategic initiatives related to library instruction, reference services, collection development, outreach and student support.

-Is active in the library profession at both the national and regional level.

Minimum Qualifications:

• Master’s degree from an ALA-accredited program by August 2015
• Knowledge of disciplinary research and inquiry methodologies in the arts and/or humanities.
• Ability to set priorities and manage work and deadlines independently required.
• Ability to write clear, accurate communications and other documentation.
• Ability to analyze data and make local decisions based on national and local trends and to design processes that enhance services while maximizing university resources.
• Demonstrated effective oral, written, and interpersonal communication skills with a high priority placed on the ability to effectively undertake instruction and other public speaking engagements.
• Must be able to work cooperatively with others and accept direction from supervisors.
• Commitment to contributing to a diverse workforce and campus community aligned with Bucknell University’s core values.

Additional information about the position, Bucknell University and the online application form is available at Jobs at Bucknell (search Staff Postings).

Job Opportunity: Art & Architecture Librarian, University of New Mexico, Albuquerque, NM

The University of New Mexico College of University Libraries and Learning Sciences (UL&LS) seeks a service-oriented, innovative subject specialist with an expertise in Art, Art History, Photography, and Architecture to support a dynamic library system with a strong outreach and instruction program. This is a full-time, 12-month position with the faculty rank and tenure status negotiable based on qualifications and experience. The desired start date is August 1, 2015. The annual salary is negotiable based on qualifications and includes full benefits.

Position Description

• The Art & Architecture Librarian will proactively build relationships
and partnerships with students, faculty, and staff in the undergraduate and graduate art and architecture programs and deliver services that support UL&LS and University initiatives.
• Working in a team-oriented and highly electronic environment, this
librarian will serve as the Libraries’ specialist for Art History, Art Studio, Art Education, Photography, and Architecture and Planning.
• The Librarian will provide instruction in the use of library resources
and research in a variety of settings. He/she will provide reference services and lead in art and architecture collection development.
• The successful candidate must be an engaged, innovative, and
service-oriented individual. They will join a dynamic collaborative team of service oriented information professionals.
• Successful candidates may teach credit courses for the UL&LS’s
Organization, Information and Learning Sciences Program (OI&LS).

The Art & Architecture Librarian will keep current with emerging information and instructional technologies, new uses of art and architecture research, and digital scholarship and tools. They will establish and maintain strong relationships with colleagues and researchers and employ communication, organization, analytic, and problem-solving skills.

They will work to meet research and service requirements for tenure and will participate in faculty governance as detailed in the UNM Faculty Handbook.
Working some evenings and weekends is required.

The UL&LS integrates the UNM values of Excellence, Access with Support to Succeed, Integrity, Diversity, Respectful Relationships, Freedom and Sustainability into all we do. The UL&LS adds to UNM’s values: Service, Trust, Collaboration and Accountability.

For more information and to apply:  Applicants must apply online. Visit the UNMJobs website at Search for position #0829427.

Instructions: Please prepare the following documents: CV, Cover Letter addressing each Minimum and Preferred Qualification, and a list of three professional references including email and phone contact information.

Deadline: The search will remain open until the position is filled. For best consideration, complete applications must be received through the UNMJobs website no later than May 8, 2015.

The University of New Mexico is an Equal Employment Opportunity/Affirmative Action Employer and Educator.

Job Opportunity: Film and Media Librarian, Middlebury College, Middlebury, VT

Film & Media Librarian
Middlebury College, Middlebury Vermont

Middlebury seeks a Film & Media Librarian to join its Research & Instruction Workgroup. Reporting to the Director of Research & Instruction, the Film & Media Librarian provides general research and academic technology support along with expert assistance in video creation and editing. The Film & Media Librarian also serves as the library’s curator for physical and digital visual media. Ideal candidates will possess a strong service orientation, a passion for instruction, and a desire to build meaningful connections with faculty.

To view the full job description and to apply online, please visit:

Fellowship Opportunity: GlaxoSmithKline Library


The North Carolina Museum of Art Reference Library invites applications for the GlaxoSmithKline Library Fellowship for the 2015¬–16 academic year (nine months: September–May).

The library holds over 40,000 volumes, a substantial collection of artists’ files, auction catalogues, exhibition catalogues, and subscriptions to pertinent online databases. The Museum (see possesses an exceptional collection of art with particular strengths in European and American painting and sculpture and rapidly growing holdings in late modern and contemporary art. An active program of exhibitions supplements the collections.

The GlaxoSmithKline Library Fellow will be considered a professional member of the library’s staff and will work closely with the curatorial, education, conservation, and other Museum departments. The fellow will gain experience with all aspects of the operation of a museum library, learn more in-depth use of art reference resources to assist the staff and the general public with their inquiries, and learn to process material received in the library. The fellow will be responsible for projects relating to staff instruction, in person or online. The fellow will also be responsible for updating the internal library website. Using social media will be encouraged to promote the library’s resources internally and externally. Other projects may arise if time permits.

A stipend of $25,000 is offered. The GSK Library Fellow will be expected to work in the NCMA Library for an average of 25 hours per week.

Eligibility: Consideration will be given to candidates recently graduated with a master’s degree in information and library science who have an interest in art librarianship. Educational background in art, art history, or a related field preferred.

Application procedure: Applications must include a resume and a cover letter with the names and contact information for three references. Mail applications to: Natalia Lonchyna, Librarian, North Carolina Museum of Art, 4630 Mail Service Center, Raleigh, NC 27699-4630. As this is a temporary role, we are unable to provide sponsorship or benefits. The candidate chosen for this role must be able to pass a background screen before beginning the fellowship.

Applications must be received by February 20, 2015. A decision will be announced by March 27.

About the NCMA: The North Carolina Museum of Art is the State’s art museum, founded in 1947 when the North Carolina General Assembly appropriated $1 million for the purchase of works of art, making North Carolina the first state in the nation to acquire a public art collection. The Samuel H. Kress Foundation matched the State’s appropriation with a gift of 75 European paintings and sculptures in 1960. The NCMA first opened in 1956 and moved to its present 164-acre park in 1983.

The NCMA is best known for its outstanding survey of European art, including works by Giotto, Botticelli, Raphael, Van Dyck, Rubens, Jordaens, Lievens, Boucher, Canova, Carpeaux, and Monet. The premodern American galleries feature work by Copley, Stuart, Cole, Homer, Heade, Bierstadt, Eakins, Sargent, Chase, and Frieseke. The NCMA has the largest collection of Rodin sculptures in the Southeast. The modern galleries present major works by such American and European artists as Kirchner, Hartley, Feininger, Manship, O’Keeffe, A. Wyeth, Delvaux, Kline, Diebenkorn, Motherwell, Moore, Lawrence, E. Kelly, and F. Stella. More recent artists include Kiefer, Baselitz, Richter, Scully, Rothenberg, Shapiro, R. Paine, El Anatsui, Viola, and Plensa. There are also smaller, but active, collections of ancient Egyptian and Classical art, and the arts of Africa and the ancient Americas, as well as a gallery dedicated to Jewish ceremonial art.

Internship: Museum of Contemporary Art Chicago Library

Internship (unpaid): Museum of Contemporary Art Chicago
The Museum of Contemporary Art Chicago Library and Archives is seeking a summer intern.The library internship is designed for recent MLIS graduates, MLIS candidates, students studying archiving, and students considering careers in library science. The two main goals of the internship are to provide students with a well-rounded hands-on learning experience in a special library and to introduce students to the functions and responsibilities of the MCA’s various departments. Interns will gain experience in the areas of reference, circulation, cataloging, and collection management. Interns with experience or interest in archives may have an opportunity to work with and/or process archival collections. We will work to match interns with projects that involve their areas of interest. Application deadline is February 15, 2015.
Please see the MCA’s website to apply or for more information:

Job Opportunity: Fine Arts Librarian – Binghamton University

The Fine Arts Librarian develops and manages the print and digital Fine Arts collections in support of teaching and research in Art, Art History, and Music; provides reference and instructional services; and represents the Libraries to these departments. Required qualifications include an ALA-accredited MLS or equivalent and recent experience in one of the Fine Arts disciplines.

Review of applications for both positions will begin on March 2, 2015 and continue until the positions are filled. For full qualifications, application instructions, and additional information, visit our website at: . Binghamton University is an Equal Opportunity/Affirmative Action Employer.

Job Posting: Humanities Research and Instruction Librarian – Haverford College

The Haverford College Libraries invite forward-thinking, creative, and enthusiastic applicants to apply for the position of Humanities Research and Instruction Librarian.  As part of a dynamic team of librarians—and in collaboration with colleagues at Swarthmore and Bryn Mawr Colleges—the successful applicant will develop deep connections with faculty, students, and other community members in the shared work of a liberal arts education.  This work includes instruction, research support, reference, user education, outreach, and collection development for assigned fields in the Humanities and for campus-wide digital and visual-studies initiatives.  Reports to the Lead Research and Instruction Librarian.
Deadline for application is February 10th, 2015 – more information is available at:

Job Posting: Reference Librarian – SCAD, Savannah, GA

The Savannah School of Art and Design is seeking applicants for the position of Reference Librarian.

This position works with Reference Department staff and other library staff members to assist students, faculty and staff in their research and instruction needs. The Reference Librarian also assists in the promotion of library collections and services to the SCAD Community.
· ALA-accredited MLS or MLIS degree
· Ability to plan and provide library instruction that incorporates information literacy standards and current teaching practices
· Current knowledge in the library field to address general and subject-specific information resources and effective search strategies
· Up-to-date and knowledgeable about emerging technologies that support reference and instructional services
· Education or significant research experience in one or more subjects offered at SCAD
· Superior verbal, written and interpersonal communication skills
· Prior experience working collaboratively with faculty, students and staff in an academic library environment is preferred

Details and application instructions can be viewed at

Museum of Contemporary Art Chicago: Library and Archives Internship (unpaid)

The Museum of Contemporary Art’s library internship is designed for recent MLIS graduates, MLIS candidates, and students considering careers in library science. The two main goals of the internship are to provide students with a well-rounded hands-on learning experience in a special library and to introduce students to the functions and responsibilities of the MCA’s various departments. Interns will gain experience in the areas of reference, circulation, cataloging, and collection management. Interns with experience or interest in archives may have an opportunity to work with our archival collections. We will work to match interns with projects that involve their areas of interest. Application deadline is 11.15.14.
Please see the MCA’s website to apply or for more information:

Job Posting: Librarian – Art Institute of California

The Art Institute of California – San Francisco, a campus of Argosy University is actively seeking a Librarian.

Job Summary:

Under the supervision of the Dean of Academic Affairs and in collaboration with the Director of Learning Resources and Centralized Library Services Team, the Librarian ensures school library functions and services are appropriate and properly planned, implemented, and managed.  The Librarian assists the school community in use of the library materials and resources through appropriate and meaningful information literacy and instruction programs as well as reference and research support. The librarian assists the school community with use of academic support services and technology including tutoring, assessments, student portals, learning management systems, and others.

Incumbent must assure that the EDMC philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion – is considered in carrying out the duties and responsibilities of this position.

Minimum Education Requirement: Master’s Degree

For more information:

Job Posting: Arts Circulation Assistant, UCSB Arts Library

Position: Arts Circulation Assistant

Salary: $16.35-$18.38

Deadline: Open until Filled

Job Summary
One of three supervisors responsible for assisting in carrying out all functions of the Circulation desk including the circulation of material, patron orientation, preliminary reference service (in the absence of a librarian), and the security of the Arts Library during daylight hours, nights, weekends, and holidays. Supervises 7-13 student assistants, enforces and clarifies library policies, solves problems, and handles complaints. Opens and closes the building, and assists with Reserves. Responsible for stack maintenance. Processes material sent to Arts Library from Davidson Library. Processes bindery, mending, cataloging, etc., from Arts to Davidson. Responds to and escalates emergencies that arise. Works on the Music Service desk on an as-needed basis.
Minimum Requirements Previous library or related work experience. Excellent interpersonal and communication skills; ability to work cooperatively in a team environment and to work effectively with a wide variety of people. Supervisory experience required. Demonstrated analytical and problem solving skill: demonstrated ability to perform accurate, detailed work independently. Demonstrated use of computers and software.
Desirable Requirements Experience with online integrated library systems. Bachelor’s degree and knowledge of Western European languages highly desirable. Knowledge of art and music desirable.

For more information:

Job Opening: Creative Studios Librarian – American Greetings

Auto req ID: 13063BR
Position Title: Creative Studios Librarian
Division: Creative
Department Name: Creative Materials Management
Location: Cleveland, OH 


Job Description: In this role, the Creative Studios Librarian is responsible for maintaining information in the Creative Libraries, Historic Archives and Global Attachment/Resource Room. Creates and/or modifies support systems, catalogs and databases, as necessary. Works independently, provides reports and completes other administrative functions that support the Creative Division.

• Management of creative reference library:
– Direct daily business functions associated with the library and historic archives, including but not limited to:
o Catalog new items in accordance to Library of Congress and AACR2 standards.
o Maintain and update all patron records.
o Archive digital and physical historic collection.
o Maintain catalogue and bibliographic systems that increases the access of information.
o Work within established budget to make all library acquisitions and communicate with suppliers

– Selection and acquisition of catalog utilizing knowledge of creative publishing industry.
– Act as buyer to support financial goals for the existing and planned library assets and resources. Communicates with suppliers and purchases materials.
– Perform research and act as a point of reference for trend groups, creative production groups, including art directors, designers.
– Train and assist department staff and library users on procedures and functions in the library.
– Head library committee.
– Delegate responsibilities to rotating library assistants.
– Develop and implement plan for enhancing services offered by the library and promote these services.
– Supports initiatives that promote sharing information across business units.

• Management of Global Attachment/Resource Room:
– Act as creative point person for all card attachments and related processes
– Manage replenishment of attachment samples by collaborating with Global Sourcing partners
– Facilitate thorough maintenance of attachments in the system, including regular updates of images and taxonomy
– Provide shopping assistance to designers by purchasing requested attachments online and at retail
– Work within established budget to purchase GRR supplies and inventory

• Update and manage information systems (LibraryWorld, Access, Excel).
• Maintain quality and productivity metrics.
• Participate in interdepartmental cross-training initiatives and support other work centers within the Creative Department.
• Contact with all levels within corporation.
Experience Required: • 1 to 3 years experience in a library setting preferred.
• Microsoft Office (Word, Excel, Access) is essential. Knowledge of the Adobe suite a plus.
Education Required: • Bachelors degree, or similar experience required, Master’s in Library and Information Science or equivalent experience preferred.
Job Code E10911 LIBRARIAN

Job Opening: Architecture and Planning Librarian – University of Texas at Austin

Librarian I – Architecture and Planning Librarian
Hiring department UT Libraries
Monthly salary $2,874
Hours per week 30.00 Flexible from 800AM to 500PM
Posting number 14-07-29-01-0088
Job Status Open
FLSA status Exempt
Earliest Start Date Immediately
Position Duration Terminates on 01/31/2015
Position open to all applicants
Location Austin (main campus)
Number of vacancies 1

WORK HOURS between 8am and 5pm, Monday to Friday. This is a temporary position beginning August 1, 2014 and ending on January 31, 2015.

Required Application Materials
A Resume is required in order to apply
A Letter of Interest is required in order to apply.
A List of 3 References is required in order to apply.

Note: The following additional materials are also required for consideration: Provide a statement detailing your salary requirements Instructions for submission of these materials will be provided at the time the online application has been completed.


Provide collection management, reference, and library instruction for the School of Architecture students, faculty and other users.
Essential Functions

Oversee collection management and development of architecture and planning materials, both tangible and digital. Review approval plan items and initiate orders for new publications. Provide reference and instruction services primarily in Architecture and Planning Library. Provide liaison with faculty and students of the School of Architecture. Work closely with donors of architecture and planning materials. Promote use of digital materials. Supervise classified staff and GRA who process gift materials, special collections and work on other projects. Participate in Architecture and Planning Library management, Fine Arts and Humanities Subject Team, School of Architecture Library and Collections Committee, and other related digital curation groups. Work closely the Cataloging unit to set priorities, monitor progress on current projects and correct errors, work with Preservation and Digitization Services and Scholarly Communications Librarian on special projects and work with other library units or branches on other related projects that may occur. Work on continuing Alexander Architectural Archive digital projects.
Marginal/Incidental functions

Other related functions as assigned.
Required qualifications

ALA Master’s degree in library and information science. Demonstrated knowledge and reference experience in architecture and/or planning. Experience in teaching library instruction and/or subjects taught at the School of Architecture. Experience making public presentations. Demonstrated activity in digital humanities. Experience working with special collections and archives. Ability to work in a collaborative environment with faculty, staff, students and researchers. Equivalent combination of relevant education and experience may be substituted as appropriate.
Preferred Qualifications

Coursework relevant to architecture libraries and/or archives. Masters degree in architecture or related discipline. Publishing in architecture and/or planning scholarship. Membership in relevant professional organizations such as: Association of Architecture School Librarians, Art Libraries Society, and Society of American Archivists. Demonstrated ability to establish and meet goals. Professional initiative. Familiarity with at least one European language.
Working conditions

May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs Lifting and moving Ability to work under stress and within time constraints. Ability to work independently and as a team member. Commitment to provide excellent customer service.

A criminal history background check will be required for finalist(s) under consideration for this position.

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University of Texas at Austin is an Equal Opportunity Employer with a commitment to diversity at all levels. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability or veteran status. (Compliant with the new VEVRAA and Section 503 Rules)

If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

UT Austin is a Tobacco-free Campus

Job Posting: Assistant Librarian for Public Services, Frick Art Reference Library

Assistant Librarian for Public Services
Frick Art Reference Library

Part-time 21-25 hours/week

The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth
century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an
internationally-recognized research library that serves as one of the most complete resources for the study of Western art.
Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Summary and Responsibilities
Provides on-site and remote (telephone, e-mail, letter, and fax) reference services to the public and staff; uses online circulation and paging system (Innovative Millennium); assists with the evaluation of resources; assists with Public Services activities and special projects; 21 to 25-hour week, at least one Saturday a month (September-May) required; reports to the Chief of Public Services.

MLIS, MIS, MLS or equivalent from an ALA-accredited program; academic background in the history of Western art; excellent oral and written communication skills; strong public service orientation; ability to initiate, plan, and implement projects, independently and as a member of a team; reading knowledge of one or more Western European language desirable

Compensation: $21.00 per hour.

Benefits in Employment with the Frick Collection
All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with a discount on Museum Shop purchases and an on-site discounted employee dining service. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

Please send cover letter and resume to:
No phone calls, please
(include “Assistant Librarian for Public Services” in subject line of email)

Email to:

Chief of Public Services
The Frick Collection
1 East 71st Street
New York, NY 10021
Fax 212-879-2091

Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, 1narital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfor, leaves of absence, compensation and training. This description shall not be construed as a contract of any sort for a specific period of employment.

Job Posting: Performing Arts Special Collections Project Archivist

Requisition Number: 20638
Working Title: Performing Arts Special Collections Project Archivist
Salary: $4442-$8765
Job Type: Contract
Department Name: 5400-GENERAL LIBRARY
Department Website URL:

Job Summary Statement: UCLA Library’s performing arts special collections form a major resource for the study of music, film and television, theater and dance, providing extensive, in-depth documentation of 20th century American popular culture, particularly in the Los Angeles region. Acquired over the course of many years, the collections vary greatly in accessibility because of historical difference in intake and processing practices. As a member of the LSC Collection Management team, the Performing Arts Project Archivist (PAPA) surveys all performing arts-related special collections currently stored in YRL, the Shared Processing Facility, the Humanities Building, and SRLF and contributes to a comprehensive LSC backlog inventory. In consultation with the Processing Projects Librarian, the PAPA assesses the level of processing appropriate to each unprocessed or underprocessed backlog collection inventoried and determines processing priorities, identifies collections appropriate for grant-funded projects, and assists with composition of proposals with budgets. The PAPA arranges, describes, and processes archival collections according to current archival best practices and standards, creates and edits EAD-encoded archival finding aids, and drafts collection-level MARC records, with the goal of improving discoverability of and access to LSC’s performing arts special collections.

Library Special Collections (LSC) is an enterprise-wide, organizational entity within the UCLA Library System that integrates special collections resources, services, and operations. Central to this re-organized unit is a curatorial team of four subject experts (Performing Arts, University Archives, History of Science and Medicine, Collecting Los Angeles), three format specific curators (Rare Books, Visual Materials, Manuscripts), and the Head of the Center for Oral History Research. LSC also includes three administrative sections: Collection Management, Research and Instructional Services, and Administrative Services. The Collection Management Section centralizes the acquisitions, rare book cataloging, and processing of special collections materials; coordinates lending processes; and integrates collaboration with the Cataloging and Metadata Department, the Preservation Program, the Digital Library Program, and Digital Collections Services. The Research and Instructional Services Section integrates public services for LSC, including centralized reference and instructional services, and exhibitions and programs. The Administrative Services Section consolidates the planning, budget, human resources, fundraising, assessment, technology, and events functions of LSC. The entire staff of approximately 40 FTE work together as a team to build, preserve, and provide access to the outstanding special collections of the UCLA Library.

Percentage of Time: 100
Shift Start: 8:00 am
Shift End: 5:00 pm

Qualifications can be viewed via the URL listed above.  This is a 2 year contract position.

Job Posting: Preservation Educational Resources Fellowship (part-time)

Bay Area Video Coalition

Job Description

The Bay Area Video Coalition (BAVC) is accepting applications for its Preservation Educational Resources Fellowship. The Fellow will work for a period of one year within the Preservation Department, assisting with the development of a suite of educational resources designed to assist individuals and organizations alike in taking initial steps to assess and establish a preservation plan for their audiovisual materials.

BAVC is one of the nation’s longest-standing non-profit video and audio preservation organizations. By spearheading ongoing open source initiatives, BAVC remains a leader in the field, developing high quality preservation standards and practices, and serving cultural organizations nationally. We wish to work with a library, archives, film production or history student/recent graduate who aspires to learn about preservation planning and archival audiovisual formats and who demonstrates the strong desire to help us advance the field of moving image preservation.

Duties will include:
Researching existing audiovisual preservation tools and educational resources

Assisting with the research and acquisition of various samples of audiovisual formats

Assisting with the identification and documentation of conditions that can impact the well-being of audiovisual materials (during both storage and also playback)

Participating in, and providing support for, the production of educational resources (including print materials, instructional videos, and web content).

Skills acquired will include:
Knowledge of audiovisual preservation best practices and familiarity with the field of media preservation. A thorough understanding of the preservation of audiovisual materials (including equipment, format identification, proper care and handling and cleaning techniques, and playback and storage best practices).

Experience desired:
Video or audio production or post-production

Training in preservation or archives (particularly video or audio preservation), library education/ experience or current training in audiovisual archives or museum studies.

We require a minimum commitment of 12 months and 20-25 hours per week. This is a paid position.

If interested, please send a resumé and cover letter to the BAVC Preservation Department at

Bay Area Video Coalition
2727 Mariposa Street, 2nd Floor
San Francisco, CA 94110

Job Posting: Librarian, Art Institute of Indianapolis

Category Academic Affairs
Division  The Art Institutes
Minimum Education Required  Master’s Degree
Job Code  16018
Location  Art Institute of Indianapolis Indianapolis, IN 46268, US
Open Date  05/07/2014

Job Summary:

Under the supervision of the Dean of Academic Affairs and in collaboration with the Director of Learning Resources and Centralized Library Services Team, the Librarian ensures school library functions and services are appropriate and properly planned, implemented, and managed.  The Librarian assists the school community in use of the library materials and resources through appropriate and meaningful information literacy and instruction programs as well as reference and research support. The librarian assists the school community with use of academic support services and technology including tutoring, assessments, student portals, learning management systems, and others.

Incumbent must assure that the EDMC philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion – is considered in carrying out the duties and responsibilities of this position.

Key Job Elements:

  • Plan, coordinate, conduct, and assess library and information literacy instruction sessions and programs.
  • Provide reference and research assistance to school community.
  • Assist school community use of academic support and technology platforms and services including tutoring, student portal and others.
  • Author, implement, evaluate and update school library policies and procedures in close collaboration with the school Dean of Academic Affairs, system Director of Learning Resources, and Centralized Library Services Team.
  • Maintain library in an orderly manner; perform regular inventory, weed materials, and engage in minor catalog updates when requested by Centralized Library Services Team.
  • Process and maintain print periodicals, tracking receipt and filing claims for missing issues.
  • Receive, inspect and oversee shelving of materials purchased through Centralized Library Services Team.
  • Inform Centralized Library Services Team of school community suggested library purchases.
  • Collaborate with School Dean of Academic Affairs, Institutional Effectiveness staff, and Centralized Library Services Team in compiling and submitting information and reports for both internal and external (accreditation) purposes.
  • Serve on school committees in order to promote, share, and gather information regarding library and related support services.
  • Collaborate with school IT to oversee library hardware and software, including AV equipment.
  • Aid Dean of Academic Affairs in selecting, training, and supervising Library Assistants and Student Library Assistants when applicable.
  • Administer academic placement and certification tests when applicable.
  • Conduct long range planning related job function.
  • Other duties as assigned.

Reports To:
Dean of Academic Affairs
Library Assistants, Student Library Assistants (No. # of Direct Reports varies by school)
Interacts With:
System Director of Learning Resources, System Centralized Library Services Team, faculty, students, administration and staff

Job Requirements:


  • Master’s Degree in Library, Information Science, or related from an ALA accredited school
  • At least one year experience working in a post-secondary institution library
  • Previous experience delivering instruction preferred
  • Knowledge of subjects taught by Art Institute system
  • Knowledge of library and educational technologies


  • Strong interpersonal skills
  • Excellent written and verbal communication skills
  • Strong presentation skills
  • Superior organizational, prioritization, and self-motivation skills
  • Strong computer skills


  • Work effectively a team member to insure that system and school goals are met
  • Ability to effectively teach information literacy skills
  • Comfort level with expanding and contracting sphere of influence as required at times by the role
  • Ability to frequently lift up to 15 pounds
Work Environment & Notice

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term “qualified individual with a disability” means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Education Management Corporation is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

Reference Specialist – The Fashion Institute of Design & Merchandising

The Fashion Institute of Design & Merchandising (FIDM) Library is looking for a Reference Specialist. The Reference Specialist will work at our busy Media Library service desk performing a variety of patron-focused tasks, including but not limited to assisting patrons with locating library materials (e.g., print, electronic and visual), collection development, and library instruction presentations. The Reference Specialist will also assist in the maintenance of the collection by recommending titles, processing requests for library items, and shelf reading. If you are a library school student with course work or reference experience, this is a great opportunity. An interest and experience in a FIDM-related discipline is preferred.

To apply, email your cover letter and resume to:
Lucy Bellamy, Head Librarian, Education Services at:

Los Angeles Museum of Art Archives Internship – 2014

Los Angeles County Museum of Art Archives

TYPE OF LIBRARY: Art Research Library and Archives 


LOCATION: 5905 Wilshire Blvd. Los Angeles CA, 90036

SITE DESCRIPTION: The Archives of the Los Angeles County Museum of Art is currently being established through a generous grant from the Getty Foundation as a part of its special initiative “On the Record: Art in L.A. 1945–1980”. The Archives will be the repository for LACMA’s institutional records of enduring value; collecting, preserving and making them accessible through the Balch Research Library. The Archives also includes a select number of collections relating to artists and others who have made important contributions to the Museum.

JOB TITLE: Archives Intern 

JOB DESCRIPTION: Under the supervision of the archives staff, the archives intern will: 1) Perform high volume accessioning of LACMA’s institutional records, creating accession records in Archivists’ Toolkit and producing box inventories; 2) Assist in archival appraisal of unprocessed institutional records; 3) Arrange, describe, and undertake preservation actions for small archival collections, creating DACS compliant EAD finding aids. May require work in dirty environments and the proper use of protective equipment.

TASK TYPE: Archival


QUALIFICATIONS: Completion of American Archives and Manuscripts course (or institutional equivalent). Past course work in applied arts, art history, or history is a plus. Must be able to lift and carry 30 lbs.

SEMESTER(S): Spring 2014

HOURS: 12 hrs/week during regular library hours, 9:00am to 6:00pm M-F.


APPLICATION PROCESS: Candidates for the internship should submit a cover letter and resume.

CONTACT: Courtney Dean, Archives Program Specialist