Job posting and interview alert!

Heads up, arlisnappers in DC: a representative from the Georgia O’Keeffe Museum will be conducting informational interviews TODAY for a librarian position at the museum’s location in Santa Fe, New Mexico. Stop by the Franklin Room in the hotel conference center to learn more!

Position Summary

Reporting to the Emily Fisher Landau Director of the Research Center, this position manages the on-going activities of the Museum library’s cataloging, automated systems and services and technology needs.  Responsibilities include:

  • Providing original cataloging of the library collection, and overseeing cataloging duties performed by support staff
  • Planning and overseeing the development, implementation, operation and evaluation of library technology, systems and databases
  • Planning and implementing appropriate technologies to improve reference services and access to electronic resources

The Librarian will work closely with IT to monitor library systems to ensure proper operation. He or she will also work closely as a team with the Archivist and Research Center Services Assistant to support visiting researchers, staff, and the public.  This includes assistance with electronic resources, and providing technical support.

See the full posting on the museum’s website! 


ArLiSNAP Meeting Agenda Draft – comments welcome!

Got something to say? Here’s your chance! Below is the draft agenda for our meeting on Sunday morning. If you’d like to add anything, feel free to post a comment here or on our Facebook page, or send a message to one of the ArLiSNAP moderators.

  • New member welcome
  • Introduction of new co-moderator, Rachel Schend
  • Potential group discussion points:
    • Where do you like to talk? Is Facebook preferable to blog comments?
    • What needs are being unfulfilled by the blog, content-wise, and the solicitation of volunteers to submit more content to the site such as guest post about their current projects
    • Liaison roles, or suggestions about specific projects that liaisons might wish to implement and reaffirmation that the current liaison positions fulfill the needs of ArLiSNAP members
    • Internships – let’s talk about it!
  • Success stories & ArLiSNAP member news

Suggestions and talking points welcome!


ArLiSNAP in DC

We’re just a few short days away from the start of ARLIS/NA 2014 in Washington, DC! Keep ArLiSNAP in mind as you plan your conference activities – we’ve got two official events lined up for the week.

ArLiSNAP’s Night Out (Annual Pub-stop)
Friday, May 2 – 8:30pm, Capitol City Brewing Company

Your Dumbarton Oaks after party! Join us for drinks and friendly conversation – we’ll start at Capitol City Brewing Company, conveniently located across the street from the Washington Grand Hyatt conference center.

 

ArLiSNAP Annual Business Meeting
Sunday, May 4 – 8:00am, Penn Quarter A

Join ArLiSNAP to discuss issues of relevance to art library students and new professionals, including all of the latest developments and ongoing projects from the group and our members. Agenda forthcoming.


Volunteers needed: be a Librarian Wardrobe photographer at ARLIS/NA 2014!

Calling all fashion and photography enthusiasts! Volunteer photographers are needed to capture ARLIS/NA members’ legendary style for the Librarian Wardrobe blog — http://librarianwardrobe.com.

For inspiration — here are last year’s photographers and their pics from Pasadena. It’s wonderful that Librarian Wardrobe has agreed to partner with ARLIS/NA again for our conference in D.C.

In order to volunteer be you should be…

  • An information professional or LIS student
  • Willing to share a photo and short bio of yourself on LW
  • Able to collect at least 3-5 photos during the conference
  • Comfortable engaging with fellow conference-goers. Photos must be taken with consent (no candid pics) and include the photographed subject’s position/job title, type of library, and location.

Click here to sign up!

If selected you’ll be introduced to LW’s admins, in order to submit your info and photos to LW directly. Please sign up by April 7, 2014.


Deadline reminder: ARLIS/NA Research Awards

If you’ve seen a great online art publication or website this year that was created by an ARLIS member or group including ARLIS members, please consider nominating the project for a research award — we’d love to hear about it and reward the best. Nominating a project you’ve seen is very easy: follow the link below and you will use a handy google online form.

Each year, the Research Awards Subcommittee recognizes the work of ARLIS/NA members with two types of research awards: one for future/proposed projects, and another (two, actually) for finished/completed projects.

Apply or nominate today. Applications and nominations are due on February 26, 2014.

Guidelines and application forms are found at http://www.arlisna.org/about/awards/awards_index.html#research

For questions, please contact the co-chairs of the Research Awards Subcommittee, Shalimar White (WhiteS@doaks.org) and Karyn Hinkle (hinkle@bgc.bard.edu).


Reminder: ARLIS/NA Travel Award Applications Due Feb. 5

REMINDER: Conference Travel Awards – Apply Now!

Due Wednesday, February 5th

The ARLIS/NA Travel Awards Committee is pleased to announce the followingTravel Awards for attending annual Conference of ARLIS/NA, to be held May 1-5, in Washington, DC. Several awards are available to students and non-ARLIS members, so be sure to see the full list of awards!

The application form can be found at: https://www.surveymonkey.com/s/2014TravelAwards

More information and a full list of the available Travel Awards can be found on the ARLIS/NA website: http://www.arlisna.org/about/awards/awards_index.html

Details about the conference can be found here: http://www.arlisna.org/washingtondc2014/index.php


Application deadline for all travel awards: February 5, 2014, 11:59pm EST.


Call for Presenters: Emerging Technologies Forum, ARLIS/NA 2014

The Conference Program Committee, the Professional Development Committee, and the Art Library Students & New ARLIS Professionals Section (ArLiSNAP) are pleased to announce that the Emerging Technology Forum will be featured again in Washington. The session will be held on Saturday, May 3, from 2:30 until 4:30 pm at the Grand Hyatt.

The Emerging Technology Forum will feature presenters sharing their knowledge of cutting-edge technologies through hands-on demonstrations at technology stations and brief presentations.

PLEASE NOTE: The Forum will be held concurrently with the exhibits and the poster sessions.

Have you harnessed a technology tool to make your job more efficient, your teaching more effective, or your collections more accessible? Consider sharing your expertise and experience with your fellow conference attendees.

Submission deadline: Friday, February 21, 2014



Requirements for Participation:

Presenters will be required to prepare a hands-on component to demonstrate tableside at a technology station for the duration of the 2-hour session, prepare and give a brief five-minute presentation to a larger group during the 2-hour session, and provide handouts about the technology.

Presenters will be asked to provide their own hardware (laptops/tablets, etc.) for their demonstration station. WiFi will be provided.



Possible Topics:

  • Blogging (example: Tumblr)
  • Citation Management (example: Zotero)
  • Concept Mapping (examples: Compendium, FreeMind)
  • Crowdsourcing
  • Content Management Systems (examples: Omeka, Drupal)
  • GIS Mapping
  • Photo Sharing
  • Social Media (example: Pinterest)

Demonstrations of free or open-source technologies are preferred.

Examples of presentations featured in the inaugural forum held in Pasadena in 2013:

TO SUBMIT A PROPOSAL FOR THE EMERGING TECHNOLOGY FORUM, COMPLETE THE SUBMISSION FORM HERE.[https://www.surveymonkey.com/s/Emerging_Tech_Forum_2014]


Apply now: ARLIS/SE 2014 Travel Award

Are you an art library student or professional living in the ARLIS Southeast geographic region? Consider applying for the 2014 ARLIS/SE Professional Development Travel Award! Full details on the award and a link to the application are available on the ARLIS/SE website.


Reminder: Gerd Muehsam Award applications due this Friday, Dec. 6

The Art Libraries Society of North America (ARLIS/NA) is accepting applications for the 2014 Gerd Muehsam Award. This award is given annually for a student paper or web project focused on a topic relevant to art librarianship or visual curatorship. Current students and recent graduates in library studies, art history, museum studies, and studio art are encouraged to apply.

The deadline for applications is December 6, 2013.

For detailed information about the Gerd Muehsam Award and application instructions please see the ARLIS/NA website: http://www.arlisna.org/about/awards/muehsam_info.html

Past recipients of the award are listed at http://www.arlisna.org/about/awards/muehsam_recipients.html

 

 


DEADLINE EXTENDED: Library Collections Internship, Glenstone

DEADLINE EXTENDED: Spring 2014 Library Collections Internship at Glenstone
Reporting to the Assistant Librarian, the Library Collections Intern will assist in conducting an inventory of library holdings in preparation for the implementation of a new Integrated Library System (ILS). The project will involve original cataloging, copy cataloging, and assigning or updating correct locations to library materials in addition to other duties, as needed. The intern will have a unique opportunity to gain experience in a newly developed, contemporary art museum library.

Follow the link to see the updated internship description and qualifications: http://arlisdmv.org/wp-content/uploads/2013/11/LibraryCollectionsIntern_20131119.pdf.

Compensation is $15 per hour and/or academic credit in line with graduate school requirements.

To apply, send a cover letter, resume, and a list of 3 professional references (including full contact information) to Tessa Brawley, Assistant Librarian, at tessa.brawley@glenstone.orgApplications will be accepted until December 31, 2013 or until a suitable candidate is chosen.


Internship Opportunity: Glenstone Library Collections Intern

The Glenstone Library is now accepting applications for the Spring 2014 Library Collections Internship.
 Reporting to the Assistant Librarian, the Library Collections Intern will assist in conducting an inventory of library holdings in preparation for the implementation of a new Integrated Library System (ILS). The project will involve original cataloging, copy cataloging, and assigning or updating correct locations to library materials in addition to other duties, as needed. The intern will have a unique opportunity to gain experience in a newly developed, contemporary art museum library. Click here to see the full job description and qualifications.

Compensation is $15 per hour and/or academic credit in line with graduate school requirements.

To apply, send a cover letter, resume, and a list of 3 professional references (including full contact information) to Tessa Brawley, Assistant Librarian, at tessa.brawley@glenstone.org by Friday, November 15, 2013.


Help us help you – join our liaison crew!

ArLiSNAP is in search of a second job postings liaison. This is a great way to connect our readers with job announcements (and if you’re currently on the hunt, offers a treasure trove of resources to check for opportunities!). If you’re interested, contact me (sgrimm[at]uscb.edu) or Ellen (ellen.j.tisdale[at]gmail.com) with your nomination!

Many thanks to Alissa Hafele for her dedication and service as a jobs posting liaison, and congrats on your new position!

 


Meet your new liaisons!

Thanks to everyone who contacted us about the arlisnap liaison roles. We’re excited to have more contributors joining our group and to keep bringing you relevant and thought-provoking content. We’re still looking for a Discussions Liaison, so if you’re interested in writing and starting conversations on the blog, let us know!

Liaisons are now listed on the sidebar of the blog, beneath the moderator contact information. A permanent link to their position descriptions is also included.

LeslieVegaLeslie Vega, Chapter Liaison
Leslie Vega is a Visual Arts + Music Librarian for the SUNY Binghamton University Libraries. As Chapter Liaison, she’ll keep the ArLiSNAP blog updated with chapter news and events, including mentoring or scholarship opportunities, chapter meetings, and local conferences. You can reach her at lvega[at]binghamton[dot]edu.

Eden Orelove, DC-MD-VA Liaison
Eden is a member of the DC-MD-VA Chapter of ARLIS/NA and is serving on the program committee for the 2014 annual conference in Washington, DC. Keep an eye on her posts for DC-MD-VA news and events, especially as the conference draws nearer! Contact her via email at edeno[at]gwmail[dot]gwu[dot]edu.

Erik Sommer, Educational Opportunities Liaison
As Educational Opportunities liaison, Erik will keep us updated with information on lectures, scholarship opportunities, webinars, workshops, internships or post-grad opportunities, and other educational activities of interest to arlisnappers. As a reminder, you can keep apprised of these events through the Educational Opportunities Calendar. Erik can be reached at erikjsommer[at]gmail[dot]com.

ZingarelliArlisPhotoAnna-Sophia Zingarelli, Student Group Liaison
Anna-Sophia earned an MA in History of Art and Architecture from the NYU Institute of Fine Arts, and will be starting her MLIS program in a few short weeks at the University of Pittsburgh, along with an internship at the Frick Fine Arts Library. Anna-Sophia will serve as primary contact for student groups (or students interested in art librarianship), with the goal of creating a stronger connections between these organizations and ArLiSNAP and ARLIS/NA. She’ll report on opportunities and events at different organizations (particularly those schools with dual-degree programs) and foster discussions on topics relevant to our readers (hot topics in the field, new technologies, etc.). You can follow her on twitter @aszingarelli or contact by email at a.s.zingarelli[at]gmail[dot]com.

JoanSinghPicJoan Jocson, Job Postings Liaison
Joan is currently an Acquisitions Librarian at Columbia University, and working on her second master’s in Anthropology. She’ll join Alissa Hafele to keep arlisnap readers up-to-date on all of the arts- and art-museum related job opportunities for students and new professionals. Follow her blog at http://ontheshelves.wordpress.com or contact her at jm.jocson213[at]gmail[dot]com.


Member Spotlight: Bronwyn Dorhofer, University of Oregon Portland

As our readers know, we here at the ArLiSNAP blog like our job postings. Today, we’re going to switch that up a bit and shine a spotlight on one of our “success stories,” Bronwyn Dorhofer.The original job posting can be found archived here: http://arlisnap.org/2012/02/17/job-posting-access-services-and-outreach-librarian-pt-university-of-oregon-portland-library-and-learning-commons-pllc/)

My current position is as Access Services and Outreach Librarian for the University of Oregon Portland Library and Learning Commons, a small satellite campus which serves the diverse research needs of students pursuing degrees in the spheres of architecture, digital arts and product design. My primary responsibilities are to manage the circulation and access services department, supervise and coach student workers, and to design outreach and marketing materials to promote library services to our Portland community.

I originally found the advertisement to my position through ArLiSNAP in February 2012, but was not officially recruited by the University of Oregon until March 2013. I was interested in this position because I was looking for professional librarian opportunities within the city of Portland which allowed me to continue working in an academic environment which had a commitment to serving art and design students. With my background in art history, museum and academic libraries and access services, this felt like a perfect opportunity for someone beginning their professional career. Thank you, ArLiSNAP!


Guest Post: Shannon Robinson, ALA 2013 – ACRL Arts Report

Shannon Robinson is the Fine Arts Librarian at Denison University.

The American Library Association (ALA) Annual held in June 2013 was my first ALA conference. I was awarded the New Members Round Table’s (NMRT) Professional Development Grant to attend the conference. I have been a member of NMRT for about a year. Similar to ARLiSNAP, NMRT members are students and new professionals. The group focuses on career development and leadership opportunities within ALA.

In the past year I also joined the Association of College and Research Libraries’ (ACRL) Arts section. ACRL Arts is the area of ALA that supports librarians and specialists working in the visual and performing arts. At the conference, ACRL Arts held a committee meeting followed by two presentations.

Amanda Meeks and Michelle Strizever presented Uncovering Hidden Art Collections about their summer 2012 work as the Smithsonian Libraries interns for artists’ books. Amanda and Michelle are also co-coordinators of ARLIS/NA’s Book Art Special Interest Group. Librarians who catalog and maintain artists’ book collections face many unique challenges. Many library staff members don’t understand preservation needs of artists’ books, which are actually artworks. Book art collections often share funding with other, more popular collections and book art collections would greatly benefit from better cataloging (including visuals in the item records). During their internship, Amanda and Michelle curated an exhibit of artists’ books from the Smithsonian’s collection. To promote the exhibition, they held a well-attended opening reception and blogged about the collection on Smithsonian Libraries Unbound.

Alex Watkins made the case for Why Open Access Matters for the Arts. It doesn’t seem like a strong case; after all, Alex reminded us, arts journals are the lowest journal prices of all the disciplines. However, universities around the world can’t necessarily afford these journals. Art history scholarship about a community (particularly non-western) can’t even be read by that community! For patrons of these libraries, open access is the only access. Another important point Alex made is that paywalls create a divide between academia and the public. The general public is very much engaged and interested in the arts yet cut off from much of the research and intellectual conversation about the arts. Open access invites the public to participate in this scholarship.

I was very impressed with both presentations and met new librarians at the meeting. I recommend joining the ACRL Arts listserv and, if you are a member of ACRL, join the section – it’s free! NMRT and ACRL Arts have made my ALA membership worthwhile.


Guest Post: Olivia Miller, ARLIS-SE 2013 Travel Award Winner

Olivia Miller is a recent MSLS graduate of UNC-Chapel Hill, and winner of the ARLIS/SE 2013 Professional Development Travel Award.

The Pasadena conference was an excellent first-time experience for me with ARLIS/NA!  My favorite session was probably the “Evolution of Art Reference and Instruction” on Saturday.  As a future hopeful reference and instruction librarian, it was exciting to hear about how others incorporate research into their professional lives. Speakers touched on subjects such as assessing online reference, librarian and faculty collaboration for graduate courses, providing reference and instruction for Arts Management students, and various mobile technologies that can be used for reference and instruction. I would argue that one of the best elements of the conference was just the ability to see what others believe to be important enough to dedicate the time to research and share it with others.

Presenting my topic talk, “Power Up: How to Collect for Video Game Design Students,” at the Art and Design School Division was an amazing opportunity to share my research and have great conversations with others about my ideas. Even if my collection suggestions end up not working for some institutions, I hope they at least sparked more ideas and got attendees to thinking more about these students as a user group that would highly benefit from their attention.

Getting involved with the Graphic Novel SIG was a perfect end to a fun conference weekend.  A personal and academic interest with this format brought me to the meeting, but the fact that it was new and everyone there seemed so excited about starting this new group made me want to try to help out. At this point in my professional career (the point where I’m on the job hunt), I had a hard time feeling like I could dedicate myself to a Division, Section, or SIG without knowing where I will be professionally in a few months or next year. The Graphic Novel SIG seems to be made up of individuals with a variety of interests in graphic novels, be it from a perspective of cataloging, collecting, reference, programming, space planning, and more. I felt very comfortable being in an unusual place in my career with the attendees (not that I didn’t in others, just this one moreso). I hope that wherever I end up starting my professional career at, I will be able to incorporate graphic novels into collections or programming.

-Olivia Miller


Any ALA attendees in the house?

ALA 2013 is drawing to a close, and we hope those of you who made it to the Windy City had a fulfilling experience!

We’re looking for a few good arlisnappers to provide a post-conference writeup. Did you participate in any VRC or art library-relevant sessions or see a great poster session? Visit any of Chicago’s incredible museums and want to tell us about an exhibit? Bonus points if you made it to any ACRL-Arts section meetings!

Even if you didn’t make it to any arts-focused events, what did you see that might generally be applicable to the arlisnap and ARLIS/NA community and new librarians? Interesting applications of existing or new technology? Creative approaches to instruction or outreach? Discussions of non-traditional collections? Cataloging for the zine librarian?

Tell us all about it! Email me (Stephanie) or Ellen with your details and an outline of your ALA experience. (You don’t need to have your post ready to go just yet, but we can get you scheduled.)

 


Job Posting: Assistant Librarian, NY School of Interior Design

via arlis-ny listserv

Overview: Reporting to the Director of the Library, the Assistant Librarian assists with the day-to day management of all library activities, including the delivery of excellent customer service, cataloging of new books, managing instruction schedules and assisting the Director with library systems.

Job Responsibilities

  • Assists with the operations of circulation and reference services, providing exceptional service to NYSID students, faculty and staff. Answers reference queries and helps patrons locate items and resources, both in the library and through online databases
  • Processes newly acquired books through purchase and gift, entering them into the acquisitions module in Aleph, and cataloging new holdings
  • Contacts faculty each semester to arrange an instruction schedule, assigns sessions to all librarians
  • Creates LibGuides and video tutorials as assigned
  • Provides instruction to classes
  • Assists in management and training of student staff and interns for new projects
  • Runs reports of circulation statistics, statuses and holding types, and reports fine revenue monthly
  • Updates the library’s WordPress website
  • Updates library social media channels
  • Updates EZproxy and provides up-to-date IP information to resource vendors
  • Manages photocopier and scanners and accompanying vendor relationship
  • Inventories and maintains technology equipment, working with IT to install upgrades and fixes
  • Other duties, projects and activities as may become necessary

Job Qualifications:

  • MLS from an ALA-accredited institution; Bachelors in fine arts/design/architecture preferred
  • 1 year library experience, circulation department or reference background
  • 1 year experience using library systems such as Aleph, web, WordPress, basic knowledge of Photoshop and Illustrator

Job Competencies:

  • General knowledge of architecture/design research resources
  • Ability to work independently, be flexible, have high attention to detail; a pro-active problem solver
  • Must be able to multi-task and have good time management skills
  • Friendly, with strong service orientation and good people skills
  • Required to cover evenings and one weekend day during the academic school year

Interested candidates should submit their resumes and salary requirements to: resumes@ nysid.edu no later than July 8th for immediate consideration. Applications without salary requirements will not be considered. For more information on the position, please visit: www.nysid.edu.

The New York School of Interior Design is an Equal Opportunity Employer. NYSID does not discriminate due to race, color, creed, religion, sex, sexual orientation, gender/ or gender identity or expression, marital or parental status, national origin, citizenship status, veteran or military status, age, unemployment status, or other legally protected basis, and to the extent permitted by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.


Library Collections Intern, Glenstone Museum Library (Potomac, MD)

(per our earlier posting: a second available internship at the Glenstone Museum!)

Glenstone Library Collections Intern
Located just outside of the nation’s capital in Potomac, Maryland, Glenstone is a museum that seamlessly integrates art, architecture, and landscape into a serene and contemplative environment to form a unique connection between art and the visitor. Glenstone expresses the personal vision of its founders by assembling and presenting post-World War II and contemporary art of the highest quality in a series of refined architectural and outdoor spaces.

The Glenstone Library collects, preserves, and provides access to published, secondary source materials documenting the development of post-World War II art, architecture, and landscape. The library is non-circulating, and functions to provide collections staff with research materials on specific artists, works, or movements to support the curatorial work and the mission of Glenstone.

This is a part-time, 3 days (24 hours) per week internship to be completed during the summer months and during regular business hours. Work must be completed on Mondays and Tuesdays, but there is some flexibility in determining the remainder of the intern’s weekly schedule.

Position Summary
The position of Library Collections Intern reports to the Assistant Librarian, with guidance from the Chief Archivist. The Glenstone Library is preparing to implement a new integrated library system (ILS) for its collection. In preparation for this implementation, Library and Archives staff have been conducting an extensive inventory of all library materials and have completed approximately one third of the inventory thus far.

The Library Intern will assist the Assistant Librarian in completing the inventory of current library holdings. The project will involve cataloging and assigning or updating correct locations to the materials in the library, which include artist monographs, catalogues raisonnés, exhibition catalogues, rare books, periodicals, and theory books on the subjects of art, architecture, and landscape.

This position may include the assignment of other duties, as necessary.

Learning Opportunities
The Library Intern will:

  • Gain library cataloging experience
  • Gain knowledge of collections management
  • Gain an understanding of the organization and inner workings of a newly developed, small contemporary art museum library
  • Enhance their resume and practical library experience through the completion of a professional project

Reports to: Assistant Librarian

Major Responsibilities

  • Assist in the shifting and relocation of library materials prior to the inventory
  • Identify and create catalog records for library materials using the provided software technology
  • Perform book processing and light book mending as necessary
  • Assist in retrieving library materials from the stacks in response to reference requests from museum staff
  • Shelve new library materials as needed
  • Other duties as assigned

Qualifications:

  • MLS graduate student in library, archives, and/or information science
  • Coursework in descriptive cataloging, bibliographic control, classification, and information organization
  • Proficiency with PC, Apple computers, and Microsoft Office tools
  • Proficiency with common database management systems such as FileMaker Pro and Microsoft Access, as well as library, archive, and museum database systems
  • Basic knowledge of professional museum metadata standards such as MARC, RDA, AACR2, and with thesauri such as the Getty vocabularies and Library of Congress authorities
  • Ability to lift a minimum of 30 pounds

Additional Selection Criteria

  • Paraprofessional experience in libraries or archives
  • Paraprofessional experience in a special collections, museum or non-forprofit cultural organization
  • Interest in art and art history and/or undergraduate degree in art history or related field
  • Excellent organizational and analytical skills
  • Accuracy and attention to detail
  • Effective verbal and written skills
  • Ability to exercise discretion and maintain confidentiality
  • Ability to take direction and to work independently

Compensation
$15.00/hour stipend, minus any required withholdings, to be paid pursuant to Glenstone’s regular payroll process, which currently is bi-monthly.

To Apply
Send a cover letter, resume, and a list of 3 professional references (including full contact information and email addresses) to Tessa Brawley, Assistant Librarian, at tessa.brawley@glenstone.org.

The application deadline is June 16, 2013.

Applicants must provide their own transportation. Parking is provided.

Glenstone is an equal opportunity employer.


Archives Project Intern, Glenstone Archives (Potomac, MD)

(per our earlier posting)

Glenstone Archives Project Intern
Located just outside of the nation’s capital in Potomac, Maryland, Glenstone (http://www.glenstone.org) is a museum that seamlessly integrates art, architecture, and landscape into a serene and contemplative environment to form a unique connection between art and the visitor. Glenstone expresses the personal vision of its founders by assembling and presenting post-World War II and contemporary art of the highest quality in a series of refined architectural and outdoor spaces.

The Glenstone Archives collects, preserves, and provides access to comprehensive records and primary-source materials documenting the legacy of Glenstone’s founders, its associates, activities, and events, as well as resources related to Glenstone’s collection of post- World War II twentieth-century art, architecture, and landscape, created from 1945 through the lifetime of Glenstone’s founders.

Additionally, the Glenstone Archives creates and directs Glenstone’s institutional Records Management Program. In this regard, the Glenstone Archives collects administrative, policy, financial, and collections history records of the Museum dating back to its foundation.

This is a part-time, 2 days (16 hours) per week internship to be completed during the summer months and during regular business hours. There is some flexibility in determining the intern’s weekly schedule.

Position Summary
The position of Archives Project Intern reports to the Assistant Archivist. The intern will assist with fully processing a personal collection according to recommendations made in the Archive’s processing plan.

Specific project goals include: organizing the collection into a coherent hierarchical scheme, removing images from frames, re-housing and labeling the collection using format-appropriate archival materials, performing basic conservation where necessary, and authoring a DACS compliant finding aid, and create index terms and final box list. This position may include the assignment of other duties, as necessary.

Learning Opportunities
The Archives Project Intern will:

  • Gain processing experience
  • Apply DACS standards in authoring a finding aid and other access materials
  • Gain knowledge of collections management
  • Gain an understanding of the organization and inner workings of a newly developed, small contemporary art museum library
  • Enhance their resume and practical archives experience through the completion of professional project

Reports to: Assistant Archivist

Major Responsibilities

  • Fully process a personal collection held at the Gladstone
    • Following the approved processing plan, organize the collection into a coherent hierarchical scheme
    • Remove images from frames
    • Re-house and label the collection using format-appropriate archival materials
    • Perform basic conservation where necessary
  • Research biographical and historical information
  • Apply DACS standards in authoring a finding aid, create index terms and final box list
  • Other duties as assigned

Qualifications:

  • MLS graduate student in library, archives, and/or information science
  • Coursework in archival principles and practices, archives access techniques, information organization, and archival appraisal of records
  • Proficiency with PC, Apple computers, and Microsoft Office tools
  • Proficiency with common database management systems such as FileMaker Pro and Microsoft Access, as well as library, archive, and museum database systems
  • Basic knowledge of professional museum metadata standards such as EAD, DACS, MARC, RDA, AACR2, and with thesauri such as the Getty vocabularies and Library of Congress authorities
  • Ability to lift a minimum of 30 pounds

Additional Selection Criteria

  • Paraprofessional experience in archives or special collections libraries
  • Paraprofessional experience in a special collections, museum or non-forprofit cultural organization
  • Interest in art and art history and/or undergraduate degree in art history or related field
  • Excellent organizational and analytical skills
  • Accuracy and attention to detail
  • Effective verbal and written skills
  • Ability to exercise discretion and maintain confidentiality
  • Ability to take direction and to work independently

Compensation
$15.00/hour stipend, minus any required withholdings, to be paid pursuant to
Glenstone’s regular payroll process, which currently is bi-monthly.

To Apply
Send a cover letter, resume, unofficial graduate transcripts, and a list of 3
professional references (including full contact information and email addresses) to
Rebecca Bruner, Assistant Archivist, at rebecca.bruner@glenstone.org

The application deadline is June 16, 2013.

Applicants must provide their own transportation. Parking is provided.
Glenstone is an equal opportunity employer.