Paid Internship: Archives and Records Internship, The Chicago Community Trust

Internship Purpose:

Service is the heart of the Trust. The Trust believes that each employee represents the Trust’s commitment to service and plays an essential role to deliver on our mission to lead and inspire philanthropic efforts that measurably improve the quality of life and prosperity in our region.

This position will assist the Archivist and the Digital Archivist, under the direction of the Senior Director of Strategic Initiatives, in developing the Archives and Records of The Chicago Community Trust as well as with other information duties.

The Chicago Community Trust, the region’s community foundation, is developing a formal archives as a part of its 100th anniversary in 2015. The creation of the digital archives is a goal of the Centennial Plan. This work includes organizing and retrieving material from several locations; developing long-term storage and retrieval mechanisms for both hardcopy and electronic records; developing and implementing control over daily business records; and developing an electronic archives of images and of audio-visual material; and work with the Oral History Project.  This experience will also afford an opportunity to assist with the implementation of the Trust’s Centennial Program.

This is a paid internship, lasting up to twelve months.  It will have a flexible schedule of up to 20 hours per week, Monday through Friday, during the hours of 9:00 a.m. to 5:00 p.m.

Job Duties:

Assist the Archivist and Digital Archivist in carrying out the Archives and Records Plan, 2013-2016:

  • Create metadata for archival holdings, including the photograph collection, ephemera (known as Collateral Material), oral history collection and audio-visual files
  • Prepare digital files for ingestion into digital asset management system (DSpace)
  • Perform research regarding Trust history and local history
  • Process publication and periodical subscriptions
  • Assist with work related to the Centennial as assigned
  • Assist the Archivist, Digital Archivist, and Senior Director of Strategic Initiatives in other duties as assigned

This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job.  Incumbents are required to perform other related functions as assigned.

Job Qualifications:

  • Must be a candidate for a Master’s or higher-level degree in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or related degree program
  • Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries preferred
  • Experience working with photograph and other image collections preferred
  • Knowledge of contemporary archival and digitization practices, policies, and procedures, including arrangement, description and file formats a plus
  • Excellent computer skills, including the Microsoft Office Suite
  • Must be in good academic standing with a minimum GPA of 3.0
  • Must have the ability to work independently with minimal supervision

About The Chicago Community Trust:

For 100 years, The Chicago Community Trust, our region’s community foundation, has connected the generosity of donors with community needs by making grants to organizations working to improve metropolitan Chicago. In 2014, the Trust, together with its donors, granted more than $164 million to nonprofit organizations. From strengthening community schools to assisting local art programs, from building health centers to helping lives affected by violence, the Trust continues to enhance our region. To learn more, please visit the Trust online at www.cct.org.

Contact:

Interested individuals should submit an application including a resume and cover letter at http://www.cct.org/about/career-opportunities.

Deadline: July 21, 2015

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Job Opportunity: Digital Asset Manager Global Brand Design, Herman Miller, Holland, MI

Responsible for leading the strategic effort around enhancing and protecting the Herman Miller brand by collecting, curating, and managing all Marketing, Editorial, and Design assets through their lifecycle for Print, Digital, and Environments.

Essential Functions:

  • Develops a global digital asset management strategy. Leads and directs the implementation efforts around the collection, protection, and disposition of Herman Miller’s digital assets.
  • Leads and directs the content implementation efforts around the enhancement of the Styling Library and the creation of a Digital Asset Management (DAM) system as viable tools.
  • Partners with Design, Marketing, and Editorial to develop and execute work content across multiple platforms, i.e., print, digital, physical, to multiple audiences.
  • Directs the strategic operation of Herman Miller’s digital assets for the purpose of research, reference, education, inspiration, and design.
  • Manages the Digital Rights (contracts and licensing), vendor relationships, and the Styling library) for all assets as required.
  • Responsible for the curation of Herman Miller’s digital assets. Develops and maintains the DAM platform which includes user sign ups, system quality controls, and administering the assets.
  • Provides oversight of the usage and protection of corporate assets.
  • Ensures safe storage, access, retrieval, and archiving of all assets to facilitate the business process.
  • Creates the structure, standards, and maintenance of the DAM and Styling Library.
  • Creates and maintains the metadata and taxonomy structures.
  • Provides leadership to the DAM and Styling Library coordinators.
  • Performs additional responsibilities as requested to achieve business objectives.

Minimum Requirements:

  • Bachelor’s degree in Graphic Arts Communication, Library Science, Archives, or related studies.
  • Five years of Digital and Physical Asset Management experience.
  • Knowledge of production skills (understanding of file formats, video, images, etc.) and the Adobe Creative Suite.
  • Standard knowledge of taxonomy and metadata.
  • Working knowledge of digital asset management software; including knowledge of coding language.
  • Demonstrated leadership competencies including ability to manage, lead, and inspire a team.
  • Highly developed interpersonal skills and the ability to facilitate positive customer service.
  • Demonstrated high level of written, verbal, and interpersonal skills to communicate information, ideas, procedures, and processes in a logical sequence; at a level appropriate to the audience and resulting in effective working relationships.
  • Demonstrates ability to work effectively with a variety of internal and external business partners.
  • Strong problem-solving, organizational, time management, and process management skills for success in a results-oriented environment.
  • Demonstrated ability to effectively use office automation, communication, software, and tools currently used in the Herman Miller office environment.
  • Must be able to perform all essential functions of the position with or without accommodations.

https://hermanmiller.taleo.net/careersection/hm_external/jobdetail.ftl?job=14401


Opportunity for Recent Grads: Library Practicum, The Banff Centre Library, Banff, AB, Canada

The Banff Centre Library is now accepting applications for its Library Practicum Program.

This program requires full-time commitment for a duration of 6-months, beginning October 1, 2015.

Follow this link for program and application details: http://www.banffcentre.ca/programs/program.aspx?id=1622

Overview

The Library Practicum program is designed for new library professionals with a background in the arts. This is a hands-on experience that allows individuals an opportunity to work with the Art Librarian to receive direct mentorship on cataloguing, collection management, public program development, and public service. Candidates will receive a general overview of the activities of the library with introductions to all aspects of the library.

What does the program offer?

This role compliments studies in arts librarianship and will primarily focus on The Banff Centre Library’s collection of artists’ books.  Practical experience will include the cataloguing and assessment of items in the artist’s book collection as well as the creation of public programs for the library. Learning opportunities also arise through attendance at lectures, workshops and events related to arts programming at The Banff Centre. Benefits to participants include enhanced practical librarianship skills, as well as opportunities for critical thinking, problem-solving, and learning from an experienced library team.  In addition to the practical experience component of the program, participants will have the opportunity to work on personal research activities as outlined in their learning objectives and project proposal.

Who should apply?

Practicum placements are appropriate for recent graduates of Master in Library and Information Science programs who also possess a degree or have experience in the arts and an interest in artists’ books, cataloguing, and public program development. This is an opportunity for a new professional to gain experience and expand and develop their careers and capabilities. This program requires full-time commitment.


Job Posting: Archives Assistant, Harvard Art Museums, Somerville, MA

https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?jobId=1152494&partnerid=25240&siteid=5341&type=search&JobReqLang=1&codes=IND
Full-time schedule 35 hours per week, Monday through Friday

Duties & Responsibilities Job Summary:
Under general guidance from the Archivist/Records Manager, assists in the overall operation and functioning of the Harvard Art Museums Archives. Provides reference services, records management, and administrative support to the department and to the Archivist/Records Manager.

Duties and Responsibilities:
Assists in providing research services to museums staff, Harvard students and faculty, and external researchers. Researches archival collections and responds to email, telephone, and in-person inquiries. Monitors researchers in the Archives’ study space and provides on-site assistance. Tracks research inquires and visits, and creates topical reference guides for high-use collections.

Aids in executing records management procedures. Reviews inactive institutional records in all formats. Creates folder lists, references Harvard General Records Schedule, and prepares records for transport to offsite storage facility or digital repository.

Assists in appraising, arranging, and describing analog and digital collections. Processes manuscript collections, performs basic preservation tasks, and creates DACS-compliant finding aids encoded in EAD as well as MARC records for inclusion in Harvard’s online catalogs. Performs collections research to create exhibits and content for social media, and participates in varied outreach activities on behalf of the Archives.

Provides general departmental support including collection maintenance and monitoring archival supplies for reorder. May train and supervise student assistants and interns. Assists Archivist/Records Manager in department planning and policy initiatives as needed.

Related responsibilities as assigned.
Basic Qualifications:

MLS with archives concentration from an ALA-accredited program required and a minimum of one year of professional archival experience, including reference services and archival processing.
Additional Qualifications Degree in Art History or History useful, but not required. Records management experience a plus.
Demonstrated proficiency with Encoded Archival Description, MARC format, DACS, RDA. Experience with FileMakerPro and The Museum System (TMS) a strong plus. Excellent interpersonal and written communication skills required. Positive, problem solving and customer service attitude. Must be reliable, organized, and detail-oriented. Discretion with confidential information essential. Must be comfortable working in a small team with minimal supervision in a busy museum archives.


Job Posting: College Assistant, Art Library, Queens College, Queens, NY

http://silkstart.s3.amazonaws.com/5595547e7e2c4f07ac0fc5eb.pdf

Queens College Art Library is seeking a part-time College Assistant to work up to 20 hours/week, scheduled by
agreement, beginning August 2015 or before, through the Academic year. $15/hour, benefits.
The Art Library, among the leading undergraduate art libraries in the New York City metropolitan area, provides resources
in the visual arts and material culture that address all aspects of art and architectural history, including theory, criticism,
materials, techniques, and practice.
Position description and duties:
Reports to the Head of the Art Library (on fellowship leave September 2015–August 2016), and, during her absence, to
part-time Acting Head (former Art Librarian). Closely cooperates with the Assistant Art Librarian, providing support to all.
Cooperates with all Art Library staff and, as needed, Libraries’ colleagues.
Main responsibility:
 General management of the Art Library September 2015–August 2016
Further responsibilities will be selected from the following:
 Assistance to patrons (its level will depend on the CA’s qualifications)
 Assistance with building Art Library’s collections, especially processing accepted donations, including
o Bibliographic searching, inventorying, cleaning and arranging
o Compiling statistics and maintaining inventories
 Web projects including
o Monitoring and updating Art Library’s website content
o Transferring existing Arts Research Guide content to Arts LibGuide
o Developing information and publicity materials
 Coordinating Rosenthal Library exhibitions and displays, including
o Program planning and development
o Cooperation with and provision of support to presenters, artists and relevant staff (e.g., the Libraries’
Special Collections and Archives, other QC departments and entities, outside parties)
 Coordinating and curating the QC Libraries’ Year of the Silk Roads exhibition (November 2015—
June 2016, through Rosenthal Library, in November—February and March—June installations). Includes
o Cooperation with QC Year of the Silk Roads participating colleagues and staff
o Research and writing
o Preparation and distribution of publicity information materials
 Development and communication assistance relevant to programming, including
o Locating sponsorship/cooperation opportunities
o Developing and facilitating educational outreach programs
o Records management, mailing, and distribution of publicity materials
Additional responsibilities and/or projects as needed
Qualification requirements:
 BA, BFA or equivalent experience; MA, MFA, MLS degree or candidacy, and art experience or interest are
preferred
 Advanced computer and graphic design skills, including ability to design and program websites; fluency in Java
script, html, other programming languages, Adobe Creative Suite are desired
 Good research and writing skills
 Excellent interpersonal skills, responsible, reliable, detail-oriented
 Familiarity with and enthusiasm for art
 Ability to work flexibly and independently, as well as be part of a team
This is an excellent position for a Library Science, Art History, Art Studio or Museum Studies student looking for
experience in working in an art library. Academic context provides opportunities for intellectual and creative contributions.
To apply, please submit to artlibrary@qc.cuny.edu
a cover letter
a CV/resume
names of 3 professional references
sample web work (e.g., a url) welcome
For questions, artlibrary@qc.cuny.edu / 718 997-3770 or 718 997-3771


Job Posting: Exhibit Coordinator (Temporary), Avery Architectural and Fine Arts Library, Columbia University, NY, NY

https://jobs.columbia.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1436286383093

The Columbia University Libraries seeks a creative, motivated and organized Exhibit Coordinator to provide coordination and operational support for the successful completion of the New York Nexus: Sheffield Farms Interpretive Exhibit in the Manhattanville campus. Reporting to the Director of the Avery Architectural and Fine Arts Library, the Exhibit Coordinator will work with various stakeholders across the University to bring the exhibit to completion. This is a temporary 12-month position with possibility of extension.

Responsibilities include:
– Researching and assisting in establishing a creative direction for the exhibit, documentary, web and print collateral components.
– Developing and implementing an overall completion schedule for all project components.
– Working with lenders on logistics of loans, reprography orders, and rights/permissions of use requests.
– Coordinating the development of RFIs and RFPs for outsourcing, the selection of vendors, and the drafting of vendor contracts; monitors vendor performance; monitors outsourcing budgets and vendor invoices.
– Monitoring and coordinating workflow of all participating units and acting as point of contact for all sub-contractors; providing onsite supervision of installation and other parts of the project as needed.
– Compiling and communicating information related to the exhibition and serving as primary liaison among all project stakeholders.
– Performing other duties as assigned.
New York Nexus: Sheffield Farms Interpretive Exhibit will include a physical exhibit and documentary film describing the history of the Manhattanville dairy industry in the first decades of the twentieth century. The exhibit will focus on how technological improvements in the production of milk positively impacted public health and the economy of the region and the city.

The Avery Architectural and Fine Arts Library is one of the most comprehensive architecture and fine arts library collections in the world. Avery collects a full range of primary and secondary sources for the advanced study of architecture, historic preservation, art history, decorative arts, city planning, real estate, and archaeology.

As one of the world’s leading research universities, Columbia University in the City of New York provides outstanding opportunities to work and grow in a dynamic, multicultural, intellectual community. The Columbia University Libraries comprises a diverse and engaged staff committed to furthering the University’s teaching and research mission through innovation, collaboration and a commitment to excellence.


Job Posting: Director of Archive, San Francisco Opera

http://sfopera.com/About/Employment—Volunteering/Administration/Archivist.aspx

REQUIREMENTS:
§ Master’s Degree in Library Science with a concentration in archives
management
§ Preferred degree in history
§ Minimum ten years’ archiving management experience
§ Able to establish, grow and advocate for the Company’s first official
Archive
§ Able to ensure the Archive is a living/ongoing resource for the
Company, its supporters, artists, academia, and the public
worldwide
§ Serve as a key role in the preparation of the Company’s upcoming
Centennial (2022/2023)
§ Able to establish best practices for the evolving San Francisco
Opera Archive
§ Familiar with all phases of archive management
§ Detailed understanding and experience with the most current
archival records management technology
§ Detailed knowledge of media records management and tools
§ Excellent familiarity with archiving software and tools
§ Outstanding interpersonal skills with the ability to interact with all
artists, staff, public and volunteers in a professional,
collaborative, confidential manner
§ Serve as a key staff member of the Company.
§ Able to manage and direct the volunteer archive corps
§ Management and organizational skills, including the ability to work
independently, prioritize competing tasks, exercising good judgment
and the ability to thrive well in a fast-paced, rapidly changing
environment
§ Excellent computer skills including strong familiarity with Microsoft
Office applications including Word, Excel, PowerPoint and Outlook
along with Photoshop and archival software
§ Comprehensive knowledge of opera and classical performing
arts preferred