ArLiSNAP Calendar

Important Dates for ArLiSNAP members & admins.

Follow up with conference organizers to make sure an ArLiSNAP meeting room is available at ARLIS/NA annual conference
ARLIS/NA Conference Travel Awards Applications Deadline: February 5th (may vary)
College of Art (CAA) Annual Conference

Draft annual report using ARLIS/NA guidelines
- Previous reports can be viewed here: http://arlisnap.org/tag/annual-report/
- Reports are currently dated with the beginning year of the term (e.g. for the 2010-2011 term, the report is dated 2010). This matches reports submitted to ARLIS/NA.
- Submit annual report by deadline.
VRA Annual Conference
Samuel H. Kress Foundation Summer Educational Institute Scholarships deadline for the Summer Educational Institute for Visual Resources and Image Management
Kress Award for European Travel deadline
Organize Pub Stop/Crawl for ARLIS/NA Conference
- Past Pub Stops/Crawls: http://arlisnap.org/tag/pubs
- Create an initial post for suggestions, preferably from a local
- Post on arlisnap.org once the location(s), date, and time have been determined
- If creating a flyer, include in the arlisnap.org post and print copies to distribute at the annual conference

Computers in Libraries (CiL) Annual Conference
Collect ArLiSNAP Promotional Materials for ARLIS/NA Conference & Conference Packets
- These may be distributed at the annual conference first time attendee orientation, registration desk, Web 2.0 kiosk, and sessions geared towards new professionals.
- Posters and flyers: http://arlisnap.org/arlisnap-promotional-materials/
- First time attendee pamphlets: located (with additional materials) in the arlisnap.org media library: https://abcs.wordpress.com/wp-admin/upload.php
- Buttons and other promotional materials at Cafe Press: http://www.cafepress.com/arlisnap
Update & promote the first-time attendee wiki
- http://snapconference.pbworks.com
Refresh the ArLiSNAP needs survey
- Online
  - Google Docs forms have been used in the past. They can be copied and formatted for the current year.
  - http://docs.google.com/a/arlisnap.org
- Paper
  - For distribution at the annual meeting
  - 2010 survey example
Prepare & announce ArLiSNAP annual meeting agenda
- Create a post on arlisnap.org & request additional items to discuss from the community
- Announce on ARLIS-L and the ARLIS/NA Facebook group
- Call for a volunteer to record meeting minutes

New ArLiSNAP Co-Moderator Process

One new Co-Moderator each year serves for two years
Call for ArLiSNAP Co-Moderator Candidates
- Make call 3 weeks before the conference week on ARLIS-L, ARLIS/NA Facebook group, ArLiSNAP.org (feeds should automatically go out to Twitter and Facebook)
- Hold candidacy submissions for 2 weeks
- Candidates submit via the comments of the call’s post
Election of ArLiSNAP Co-Moderator
- Begin voting on the Monday before the conference week
- Survey Monkey has been used in the past and old elections can be easily reused for new ones
Announce the new Co-Moderator
Update Google Apps accounts
- Current volunteer’s name for webmaster [at] arlisnap.org
- Current volunteer’s name for co-chair1 [at] arlisnap.org OR co-chair 2 [at] arlisnap.org (which ever is being replaced)
- Make sure email forwarding is updated if used for any of the accounts
Post meeting minutes and annual report on arlisnap.org
Domain Name registration renewal due to 1and1.com (auto-renewal)
WordPress domain mapping renewal (NOT automatically renewed)

ARLIS/NA Annual Conference
- ArLiSNAP-relevant events include:
  - ArLiSNAP Annual Meeting
  - New Voices in the Profession Panel
  - First Time Attendees Orientation
  - Pub Crawl
  - Meet the Vendors Program
  - Conference Mentoring Program
  - Year-long Mentoring Program
ArLiSNAP Co-Moderators follow up with new contacts and volunteers. Set volunteer expectations and responsibilities for the following year.
ARLIS/NA Conference Proposals Due for following year
Investigate what is necessary to procure an ArLiSNAP meeting room at the next ARLIS/NA conference
After coordinators review, submit meeting minutes to conference proceedings editor

Gerd Muehsam Award deadline for excellence in a graduate student paper or project