Guest Post: Olivia Miller, ARLIS-SE 2013 Travel Award Winner

Olivia Miller is a recent MSLS graduate of UNC-Chapel Hill, and winner of the ARLIS/SE 2013 Professional Development Travel Award.

The Pasadena conference was an excellent first-time experience for me with ARLIS/NA!  My favorite session was probably the “Evolution of Art Reference and Instruction” on Saturday.  As a future hopeful reference and instruction librarian, it was exciting to hear about how others incorporate research into their professional lives. Speakers touched on subjects such as assessing online reference, librarian and faculty collaboration for graduate courses, providing reference and instruction for Arts Management students, and various mobile technologies that can be used for reference and instruction. I would argue that one of the best elements of the conference was just the ability to see what others believe to be important enough to dedicate the time to research and share it with others.

Presenting my topic talk, “Power Up: How to Collect for Video Game Design Students,” at the Art and Design School Division was an amazing opportunity to share my research and have great conversations with others about my ideas. Even if my collection suggestions end up not working for some institutions, I hope they at least sparked more ideas and got attendees to thinking more about these students as a user group that would highly benefit from their attention.

Getting involved with the Graphic Novel SIG was a perfect end to a fun conference weekend.  A personal and academic interest with this format brought me to the meeting, but the fact that it was new and everyone there seemed so excited about starting this new group made me want to try to help out. At this point in my professional career (the point where I’m on the job hunt), I had a hard time feeling like I could dedicate myself to a Division, Section, or SIG without knowing where I will be professionally in a few months or next year. The Graphic Novel SIG seems to be made up of individuals with a variety of interests in graphic novels, be it from a perspective of cataloging, collecting, reference, programming, space planning, and more. I felt very comfortable being in an unusual place in my career with the attendees (not that I didn’t in others, just this one moreso). I hope that wherever I end up starting my professional career at, I will be able to incorporate graphic novels into collections or programming.

-Olivia Miller


Pasadena 2013 Post-Conference Evaluation

Welcome back, everyone! For those who made it to Pasadena, hope you all had uneventful travel home and are back in the swing of things.

Via ARLIS-L and next year’s conference planners: the Pasadena Post-Conference Evaluation is available through tomorrow, May 10. Share your thoughts on this year’s conference scheduling, session content, workshops and tours, and any suggestions for next year’s meeting!

Take the survey here:

We also had some great feedback and discussion at the ArLiSNAP meeting during the conference; I’ll be posting those minutes and revisiting that discussion via the blog in the very near future, so stay tuned!


Seeking Fashion Photographer(s) for the ARLIS/NA Conference!

Are you a fashion blogger or photographer, or have always wanted to give it a try? Do you have an appreciation for librarian style in particular? Will you be at the 2013 ARLIS/NA conference in Pasadena?

If you answered “yes” to these, consider volunteering as an ARLIS correspondent to Librarian Wardrobe!

Our own Heather Koopmans has discussed the idea with the contributors at LW, and would like to find 1-2 individuals who are willing to help spread the word of ARLISian style. You must be:

  • planning to attend the ARLIS/NA conference in Pasadena
  • willing to share a photo and short bio of yourself on LW
  • comfortable with approaching ARLIS attendees to obtain their photo and a few other necessary details (no candid pics)
  • able to collect at least five photos at the conference

If you’re interested, please contact Heather at hkoopman (at) scad (dot) edu, and she’ll put you in touch with Librarian Wardrobe.

Thanks for considering!

Help ArLiSNAP! Volunteer! Make buttons!

Getting geared up for the conference? Want to help out in a fun and very easy way?

ArLiSNAP and the ARLIS/NA Membership Committee are seeking volunteers to staff our table in the exhibits hall on Saturday, April 27 and Sunday, April 28. ArLiSNAP will be hosting a make-your-own-buttons booth for donations, and the Membership committee will have ARLIS informational handouts at the ready. For a student or first-time attendee, this can be a great opportunity to take a break from the conference and meet and greet passersby.

Interested? View a list of timeslots on the ARLIS/NA Membership site, then drop a comment here or an email to me ( with your preferences.

Join the discussion! #arlischat on Twitter tonight!

Continuing the discussion from this past Friday’s ARLIS Lunchtime Chat, we’ll be discussing pre-conference preparation and advice for this year’s meeting in a #libchat-style session. Below are a number of questions to get you started. Have more? Reply here or send us a tweet @arlisnap, using the hashtag #arlischat and #arlis2013.

The chat format is simple:

  • We’ll post the questions below via @arlisnap on twitter.
  • Tweet your replies with the question number and with our two tags, #arlischat and #arlis2013.
  • Have more questions? Post them here or tweet @arlisnap, using the #arlischat tags. (See our previous post for a more detailed example.)

Want to follow the discussion? Track the tags #arlischat and #arlis2013

Chat officially goes live at 7pm EST/4pm PST!

  • Q1 What are you most looking forward to attending or doing?
  • Q2 What are your networking or icebreaker tips?
  • Q3 If you’re involved in a committee, how did you get started?
  • Q4 What do you wish YOU had known as a first-time attendee?
  • Q5 What workshops or tours are you attending?
  • Q6 What are the best ways to get around Pasadena?

Feel free to jump in at any point in the conversation!

Still time to sign up for the Conference Networking Program!

If you are attending your first or second ARLIS/NA conference you probably have questions about making the most of the conference or developing your professional network. The Conference Networking Program provides conference newbies with a more experienced ARLIS/NA member to show you the ropes and introduce you to new colleagues.

For ARLIS/NA veterans, this is a fine opportunity to make a significant impact in your profession at a personal level. Conference veterans are expected to contact their newbie prior to the conference, meet with them once arriving at the conference, discuss the structure and workings of the organization, give conference-attending tips, and introduce new members to others at any events to help that person build his or her own network within the organization. The estimated time commitment is a couple hours, spread over the course of the conference.

Those requesting Conference Networking partners will be matched based on the information drawn from the registration form by coordinators from the Professional Development Committee. Both veterans and newcomers will be notified before the conference.

Prerequisites to be a veteran are to have attended one or more recent ARLIS conference and be reasonably well acquainted with the organization. The only prerequisite for newcomers is to be a first or second time conference attendee.

This is a fun and collegial program that has had much success and positive feedback. Both partners have found the program greatly enhances their conference experience.

Please submit the registration form by April 15:

If you have any questions, please contact Maggie Portis,

Continue the discussion! #arlischat on Twitter

Are you a seasoned member of the ArLiSNAP gang or have conference advice and feedback to share? Have questions or want to continue the discussion from this afternoon’s lunchtime chat?

Starting this Tuesday, April 9, join us on Twitter for a #libchat style discussion. New to #libchat? It’s simple!

  • We’ll post a list of questions here and on the @arlisnap twitter feed, with a corresponding question number (Q1, Q2, etc).
  • Tweet your responses using the question number and the chat hashtags, #arlischat and #arlis2013
  • Have more questions? Tweet them to @arlisnap using the hashtag #arlischat and we’ll add to the list!

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You can post questions or volunteer to get the conversation started in our comments.

Reminder: Lunchtime chat today!

Happy Friday, arlisnappers!

Be sure to join us at 2pm EST/11am PST at for today’s ARLIS/NA lunchtime chat, “Preparing for Pasadena.”

“Please join us for an informal and informative discussion about the ARLIS/NA community and our upcoming conference! Learn more about fun things to do in Pasadena, tips for getting the most out of your conference experience, resources available for first-time attendees, and how to get involved in ARLIS/NA. This pre-conference Lunchtime Chat with Cathy Billings and Sarah Sherman (Program Co-Chairs) and Alyssa Resnick and Lynda Bunting (Local Arrangements Co-Chairs) is your chance to ask questions, share advice, and get ready for our meeting!
Join us at There is no need to pre-register – simply head to this URL when the chat is about to begin.  When you enter the chatroom, type in /nick [Your Name]  to change the generic, assigned nickname to your actual name.
Chats are free and anyone may attend. Sharing and discussion are encouraged during this interactive event, so bring your questions and ideas! (Chats are text-based, similar to having an IM conversation – no audio involved).”

ArLiSNAP and PDC will also be sponsoring a Twitter #libchat in the coming weeks for any follow-up conference questions or concerns, so keep an eye out here for that!

Reminder: register now for early-bird conference pricing!

Pasadena 2013 looms ever nearer! Register by the end of this Wednesday, April 3 to take advantage of early-bird pricing. For all of you new professionals who no longer have that cushy student discount to take advantage of, this can mean some pretty significant savings.

Student registration pricing remains the same, but if you’re hoping to attend a workshop, those go open to the public on April 4, so you’ll want to get your name on those lists as quickly as possible.

Still undecided about the conference? Why not take a look at the online program to see the many amazing presentations, panels, workshops, and tours being offered?

Need a roommate? Check #arlis2013roomies on twitter or ping the arlis-l listserv!

Overwhelmed by it all? Give the Conference Survival Guide a look.

We need a bit of help at Pasadena

Looking for a way to help out? We are looking to have someone take minutes for our meeting at the ArLiS/NA conference in Pasadena (Friday, April 26th at 12:30 PM).  Your reward? Our undying love. And chocolate.

Top Tips for All Pasadena Conference Goers!

This post coming to you courtesy of Nancy Norris, Pasadena 2013 Publicity Chair.

Welcome First Timers and Veterans!

Before the Conference:

  • When booking your flight, consider leaving on Monday or even Tuesday. The conference hotel room blocks cover Monday night. On Sunday night, the Convocation will take place from 7:00-8:30 in the beautiful Pasadena Civic Auditorium. The event will feature keynote speaker Piotr Adamczyk from Google Cultural Institute and ARLIS/NA award winners will be announced. After the ceremony, there will be a reception with sweets and savories. If you stay over, you can take advantage of the tours and workshops on Monday!
  • Register at the Early-bird rate for maximum savings. If you register by April 3, you can save $100.00! Student rates are the same.
  • Register for a tour or a workshop (or both!). These are great opportunities to see local sites and institutions or expand your professional skills. They are also an excellent way to meet fellow conference attendees. You never know who might sit next to you in the classroom or on the bus or Metro!
  • Considering sharing a room at one of the conference hotels. If you are already have a room or if you are need to find a room, send an email to ARLIS-L(the society’s listserv) or try Twitter hashtag #arlis2013roomies. Sharing a room can help when you are traveling on a budget! The conference hotels are the Sheraton Pasadena and the Hilton Pasadena.
  • Sign up for a Conference Guide. The Conference Networking Program provides conference newbies with a more experienced ARLIS/NA member to show you the ropes and introduce you to new colleagues. Submit the registration form by April 15: Conference Networking Questions? Contact Maggie Portis,
  • Take a look at the online conference program. You can pre-plan what sessions and events you want to attend and personalize your Schedule. Sign in and let your friends and colleagues know you are interested in a particular event.
  • Bring business cards. If your institution or school doesn’t provide them for you, make your own using any word-processing software and perforated paper. Or use one of the many websites like that offer design and printing.
  • Pack comfy shoes. There are many great destinations, such as museums and restaurants, within walking distance of the Convention Center.
  • Plan your thirty-second elevator introduction. In other words, be able to summarize who you are and what you do professionally in half a minute. Need tips on your elevator speech? Click here.
  • If you’re coming to the conference on a job search, bring resumes and pin one on Registration/Hospitality desk bulletin board.
  • Do you have a burning question about the conference or Pasadena? Send us a message on Facebook or Tweet us. We are happy to help to provide an answer, we’re librarians after all!

During the Conference:

  • Tweet using #arlis2013! If you’re enjoying a particular session or event, let other people know about it. Even if you don’t have an account, you can still read Twitter and pick up some great conference tips in real time.
  • Dress in layers. Be prepared for warm days and cool nights. Also conference room temperatures can vary.
  • Have healthy snacks and keep a refillable water bottle on hand. Across the street from the Convention Center is Gelson’s supermarket. They have grab and go lunch options, snacks, regular grocery store items plus a café. The Convention Center has water coolers.
  • Arrive with plenty of time on the first day to pick up your Registration Bag with Conference Program, name badge, and more. The Registration and Hospitality desk opens on Thursday at 7:00am. Check the online program for all the Registration and Hospitality desk hours. Be sure to take a look at the conference program, which will contain area maps and general information. Also, be sure to look in your bag for other “goodies” including our stellar Restaurant Guide.
  • Session-hop. You don’t have to stay for the full length of a session. The speakers and their presentation titles in the conference program are listed in the order in which they will be presented. If you calculate about twenty minutes a talk, you can estimate when to head to another panel. Keep in mind, if you want to “session hop” please try to grab a seat near a door so you can easily slip in and out without disturbing others.
  • You can use your laptop or smart phone during a session. Typing notes during a talk is okay; so is tweeting. Just be mindful of your neighbors and respectful of the speakers. And don’t forget to silence your devices!
  • Ask a question. Moderators usually reserve time at the end of the session for audience questions. Write down your question in advance, and make sure that it’s a question related to the discussion. Don’t forget to state your name and your institutional affiliation, so that people might remember you. Feel free to offer one of your business cards. If you’d like to respond to the presentations with your own comments, talk to a speaker afterward and get his or her email.
  • Get involved in the profession. All the meetings at the conference are open to all attendees. If you are curious about a Committee, Division, Division, Special Interest Group, Chapter, go to the meeting and check it out! Introduce yourself to leaders or representatives afterward to see how you can become more involved or just be bold and speak up when opportunities to volunteer are mentioned! To learn more about the organization of ARLIS/NA take a look at the website: ARLIS/NA.
  • Partner with friends or colleagues to cover sessions happening at the same time. It’s not possible to do everything, so decide in advance who will attend each session and take notes. You could then meet after the sessions, or wait until you get home to regroup and discuss and share with your local Chapters.
  • Don’t spend all your time only with your friends. You’re at the conference to network, so leave your comfort zone and set a goal to meet at least two new people every day.
  • Visit the Exhibitors Hall. Exhibitors are the life-blood of our conference and it’s important to visit as many as you can. It’s costly to exhibit at a conference, especially for small and specialized presses. Our exhibitors are excited about attending our conferences and many are also ARLIS/NA members and have been loyal since the earliest days of the Society. They will want to know what your institution is, so make sure your badge is visible. Exhibitors take pains to display their products and services.
  • Don’t be shy about browsing, even leafing through interesting titles. If you feel uncomfortable because you can’t make purchases for your institution, just be upfront about that. They’ll understand. But do tell them you are looking for your own pleasure or edification. Smile and be friendly even if you can’t stop at every table. Finally, in the last hours of the exhibits, some vendors will discount certain titles even more than the generous conference rate, so you might score a bargain for your personal collection.

After the Conference:

  • Follow up with your new contacts. Send an email to those you’ve networked with, to follow up on a question or discussion, or just to say “It was a pleasure meeting you.”
  • Complete the post conference survey. A conference survey will be sent out on ARLIS-L by the next conference planning committee. Your feedback is important to ARLIS/NA so we can continue to plan stellar conferences!
  • Submit a proposal for the next conference. The next conference planning committee will put out a call for proposals for the Washington D.C. conference in 2014. Watch ARLIS-L for details!

We look forward to meeting all the First Time Conference Attendees in Pasadena!

Call for Emerging Technology Forum presenters: share your tech savvy in Pasadena!

ARLIS/NA 41st Annual Conference: Call for Emerging Technology Forum Presenters

The Conference Program Committee, the Professional Development Committee, and the Art Library Students & New ARLIS/NA Professionals Section (ArLiSNAP) are joining forces to bring an exciting new program to the Pasadena conference!

The Emerging Technology Forum will feature presenters sharing their knowledge of cutting-edge technologies through hands-on demonstrations at technology stations and brief presentations. The Forum will be held concurrently with the Posters Session.

Have you harnessed a technology tool to make your job more efficient, your teaching more effective, or your collections more accessible? Consider sharing your expertise and experience with your fellow conference attendees!

Submission deadline: Monday, December 31, 2012

Requirements for Participation:
Presenters will be required to prepare a hands-on component to demonstrate tableside at a technology station for the duration of the 2-hour session, prepare and give a brief five-minute presentation to a larger group during the 2-hour session, and provide handouts about the technology.

Presenters will be asked to provide their own hardware (laptops/tablets, etc.) for their demonstration station. WiFi will be provided.

Possible presentation areas:
Blogging (example: Tumblr)
Citation Management (example: Zotero)
Concept Mapping (examples: Compendium, FreeMind)
Crowd Sourcing
Content Management Systems (examples: Omeka, Drupal)
GIS Mapping
Photo Sharing
Social Media (example: Pinterest)

Demonstrations of free or open-source technologies are preferred.



Questions? Contact the Program Co-chairs:

Sarah Sherman (ssherman at

Cathy Billings (cbillings at

Reminder: ARLIS/NA 2013 conference proposals due next Friday, June 22!

If you’re still considering submitting a proposal for next year’s conference, take a look at the email below. As Braegan posted earlier, you can also see Emilee Matthew’s RISS blog post on how to develop a conference presentation.

From the ARLIS-L listserv:

Dear Colleagues,

The clock is ticking! The Friday, June 22 deadline for Papers, Sessions, and Workshops Proposals for the ARLIS/NA 2013 Annual Conference Crafting Our Future is less than two weeks away.

If you are still scratching your head, thinking about what you could share with attendees in Pasadena and on the fence about submitting a proposal, let the following list inspire you. The Toronto Evaluation Survey respondents had the opportunity to answer an open-ended question about what topics and subject matter they would like to see covered at the Conference. The Program Committee distilled these responses; the most frequently named topics are below.

Topics (starting with most often mentioned)

  • [Research & Scholarship] “art history” (2) / future of arts and humanities scholarship / research methods / art bibliography / research sources for Dadaism, Post-Fordism, Post-Situationism, new media / role of the art library in documentation and research of art collections
  • [Teaching & Instruction] Curriculum – arts and design students / art undergraduate students / learning in the library / teaching modules, learning objects / using technology, web 2.0 with art & design students during research instruction / visual literacy (2)
  • Museum library-related topics / Museum Library needs / museum studies / museums / Art museum collections information / Curatorial
  • Copyright & licensing / Book Arts Copyright / current cases – international / copyright, open access / arts-specific copyright update at ALL annual conferences
  • Film / film studies / Film, Digital, Music librarianship / Film, Television & Media Industries / video and animation
  • [Future of the profession] Is there a future for art librarians outside of art museums / Alternative careers / librarians adapting to multi-disciplinary roles / Librarians’ roles expanding in museums towards information managers that deal with collection metadata / Transformation of the art library in a center of research
  • Collection development / patron driven acquisitions / performance art (how to collect the media supporting it) / Photography and special topics in new options/tools of collection development
  • Video arts/preservation / preservation / digital preservation
  • Zines / zines & artist publishing / Concrete example of how other librarians/libraries are dealing with artist’s books, zines and artist multiples in their collection. Not necessarily in a collection development context, rather cataloguing and classification, exhibitions, programming, marketing and outreach.
  • [Collaboration] cross-disciplinary nature of art/architecture / take arts specialization to any other units or departments or share their expertise with people in other fields / International collaborations
  • Disaster preparedness / crisis, disaster management / Disaster Planning and Conservation
  • Resource sharing / Interdisciplinary approaches to art-related resources / Visual resource initiatives: efforts to share cataloguing, provide more open collections, work with campus community
  • Space planning and renovations / Space planning (when the shelves are full) / Designing library spaces to encourage inspiration, creativity, and creative collaborations. Can we get an architect and some local EDU librarians to present on this?

Links to the online proposal forms are on the Conference website:

If you have questions please let us know. Happy “crafting”!


Your Pasadena 2013 Program Co-Chairs

Cathy Billings
Brandy Library & Art Center

Sarah Sherman
Getty Research Institute