Digital Archivist/Media Management Intern
Summer 2015, 10 week term, 30 hours/week, $4500 stipend
Preservation Maryland is recruiting an intern to process its digital and physical media collections for current and future use. Digital collections include an estimated 12,000 digital images; physical collections include over 6,000 slides, 1,000 photographs, and 100 CDs. The project will include building knowledge on media archiving strategies, including inventory, metadata, organization, rights, workflow development, and media migration strategies.
· Inventory and organize the digital image collections at Preservation Maryland so they are secure and can easily be found and used by staff members.
· Assess, stabilize, and plan for the digitization of legacy physical media content at Preservation Maryland so they can be preserved and used now and into the future. Collections include slides, photographs, CDs, and related ephemera.
· Inventory and assess the digital photo collections held at Preservation Maryland (estimates at 12,000 digital assets), including documentation of technical specs, current metadata, organizational structure, rights concerns and use requirements.
· Make recommendations on establishing file naming conventions and organizational directory structure for internal masters.
· Build an embedded metadata process for the collection by establishing consistent fields and content standards. Build a controlled vocabulary of keywords to tag the collection.
· Process the collection, adding embedded metadata, bulk editing file names, and uploading them to Flickr for access and use. Develop consistent process for uploading images to Flickr for ease of searching the collection and retrieval.
· Working with Preservation Maryland staff, establish workflows for use and access of the internal collection by various staff members,
· Create accession workflows for new images added to the collection so they can be processed and added to the collection properly.
· Review and assess inventory of physical collection items.
· Migrate CD content and process with developed digital collection strategies.
· Research estimates for outsourcing digitization of slide and photo collection, and ephemera.
Training in media archiving and processing strategies is required, including metadata standards, file naming conventions, workflow development, and rights management. Digital archiving and preservation knowledge is a plus. Past experience with Adobe Bridge, file inventory tools, Flickr and Creative Commons is a plus.
About Preservation Maryland
Since 1931, Preservation Maryland has worked to protect the places, stories and communities in Maryland that matter. As a non-profit organization, it works with partners across the state to accomplish this important mission and protect the Best of Maryland.
How to Apply
Send your resume, a cover letter specific to relevant work or academic experience, and two references to Meagan Baco, Director of Communications, firstname.lastname@example.org. Contact 410-685-2886 for more information. Applications will be acknowledged, and reviewed on a rolling basis.
POSITION: Audiovisual Archivist (At Will Appointment)
AVAILABLE: August 1, 2015
The University of North Carolina seeks an energetic and collegial Audiovisual Archivist to participate in a grant project exploring workflow and large-scale digitization for preservation of and access to sound and moving-image materials from the Southern Folklife Collection (SFC) (http://www2.lib.unc.edu/wilson/sfc/) in the Louis Round Wilson Special Collections Library (http://www2.lib.unc.edu/wilson/).
The Audiovisual Archivist will participate in the development of an integrated management system for sound and moving-image materials from accessioning through digitization for preservation and access. Reporting to the Head of Archival Technical Services and working closely with the SFC Curator, Audiovisual Conservator, and the Applications Analyst, the Audiovisual Archivist will process and catalog incoming and previously held SFC collections. The position will include: accessioning collections; appraisal; collection or item-level arrangement and description for archival collections; updating descriptions in legacy finding aids following digitization; and linking digital access copies to the finding aid. The Audiovisual Archivist will also participate in the writing of reports to the granting agency, as required.
The Southern Folklife Collection is one of the nation’s foremost archival resources for the study of American folk music and popular culture. SFC holdings extensively document all forms of southern musical and oral traditions across the entire spectrum of individual and community expressive arts, as well as mainstream media production. We do this to advance the study and public recognition of these art forms, and support the educational, research and service missions of the University of North Carolina at Chapel Hill.
Required: ALA-accredited master’s degree in library or MA in sound or moving-image preservation. Demonstrated experience with archival accessioning, appraisal, arrangement, description, and finding aid creation. Demonstrated knowledge of principles and practices of archival arrangement and description. Demonstrated understanding of current national data content and structure standards related to the archival control of collection materials. Demonstrated knowledge of legacy audio and moving image media. Ability to work both independently and collaboratively. Excellent oral and written communication and interpersonal and organizational skills. Ability to work cooperatively with staff and students. Working knowledge of current and emerging trends in the archiving and preservation of audiovisual materials.
Preferred: A minimum of two years previous employment in an audiovisual archive or similar environment. Experience with MARC cataloging. Familiarity with audiovisual copyright issues. Demonstrated project management and planning experience. Experience contributing to grant projects.
The University and The Libraries
The University of North Carolina at Chapel Hill is the country’s oldest state university. UNC Chapel Hill has an enrollment of approximately 29,000 students, employs more than 3,500 members of the faculty, and offers 69 doctoral degrees as well as professional degrees in dentistry, medicine, pharmacy and law. The UNC Health Sciences Library is a recognized leader within the Association of Academic Health Science Libraries. University Library collections include over 6.5 million volumes. The Library is a member of the Association of Research Libraries and the Center for Research Libraries. Together with the libraries at Duke University, North Carolina Central University, and North Carolina State University, the members of the Triangle Research Libraries Network (TRLN) provide services and collections to their students, faculty, and staff in support of the education, research, and service missions of the universities.
The University Library invests proudly in its employees, strives to create a diverse environment of respect and collaboration, and encourages vision and innovation.
The Triangle region is one of the most desirable places to live and work in North America and offers its residents a wide array of recreational, cultural, and intellectual activities. The mountains or the seashore are less than half day’s drive from Chapel Hill.
The University of North Carolina is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff.
Salary and Benefits
This is an At Will Appointment, contingent upon the availability of funding. Salary is commensurate with qualifications and experience. Standard state benefits of annual leave, sick leave, and State or optional retirement plan.
Deadline for Application
Review of applications will begin on May 15, 2015. Applications will be accepted until the position is filled, but preference will be given to applications received by the begin review date.
Please visit http://unc.peopleadmin.com/postings/74166 and complete the online application. Please include a letter of application, a resume and the name, mailing address, email address, and telephone number of three professional references, one of whom must be a current supervisor. Additionally, please indicate in your cover letter where you first learned of this position.
AMIA believes that the education and training of moving image archivists is not only central to AMIA’s role as a professional association, but essential to the long-term survival of our moving image heritage.
AMIA offers three scholarships and a research Internship each year to students entering the field. Application deadlines are May 15th.
The Association of Moving Image Archivists is now accepting applications for its 2015 Scholarship Program. Three scholarships will be awarded: the Sony Pictures Scholarship, The Rick Chace Foundation Scholarship and the Universal Studios Preservation Scholarship.
Each student selected as a Scholarship recipient will receive a $4,000 scholarship for the 2015-2016
academic year. Funds will be sent to the student’s educational institution and credited toward tuition
and/or registration fees. In addition, each recipient will receive complimentary registration to the 2015 AMIA Annual Conference.
To be considered for a scholarship, an applicant must meet the following eligibility requirements.
1. The applicant must be enrolled full time in a graduate-level or other advanced program in moving
image studies, library or information science, archival administration, museum studies or a related
discipline; or must be accepted into such a program for the next academic year.
2. The applicant must have a grade point average of at least 3.0 (on a 4.0 scale) in his/her current or
most recently completed academic program.
3. The applicant must submit the following documents:
a. A Scholarship application form (typed preferred). Resumes or curriculum vitae must be submitted to supplement the application form.
b. An official sealed transcript from the applicant’s most recent academic program (including
the institution’s grading scale and/or GPA calculator) sent directly from the academic institution to the AMIA office.
c. An essay of no more than 1,000 words describing the applicant’s major field of study, interest
in moving image archiving, relevant experience and/or education, and career goals.
d. Two letters of recommendation (submitted separately to the AMIA office). Do not submit more than two.
The Image Permanence Institute Internship in Preservation Research
The purpose of the IPI Internship is to give a student of merit who is committed to the preservation of moving images the opportunity to acquire practical experience in preservation research.
AMIA is now accepting applications for 2015. The student selected as the IPI Intern will receive:
• A $5000 stipend to be used for living expenses during the three-month internship. The three-month period of the internship may occur at any time during the calendar year but months must run consecutively.
• Reimbursement of travel fares to and from Rochester, New York related to the IPI Internship.
Eligibility. To be considered for the IPI Internship, an applicant must meet the following eligibility requirements:
1. Applicant must be enrolled (full time or part time) in a moving image
preservation/archival educational program; or must be accepted into such a program for the next academic year.
2. Students must have completed at least half of their program’s course load before the time of the internship.
3. The applicant must have a grade point average of at least 3.0 (on a 4.0 scale) in his/her academic program.
4. The applicant must have strong organizational and interpersonal skills, and have a demonstrated interest in pursuing a career in moving image preservation.
Applicants need only submit one application form and one set of supporting documents to be eligible for all three Scholarships. Students who are eligible for AMIA Scholarships and/or the IPI internship must submit a complete application packet for consideration for each type of award; however, no applicant will receive more than one award. Students from any country may apply.
From March to December of 2014, I was the Coordinator for the Audiovisual Artifact Atlas. The AVAA (or “Atlas” if I’m feeling affectionate) is an online resource for identifying and diagnosing artifacts and errors you might encounter when reviewing or digitizing analog video and audio. The Bay Area Video Coalition, located in San Francisco, currently hosts the site. As a technical resource, the AVAA is unique in its structure: developed as a wiki, it is an inherently community-based resource, which users can edit and contribute.
Video and audio artifacts are often hard to define, and even harder to diagnose. Errors can be recorded into the original content or introduced anywhere in the digitization workflow. Another difficulty is that separate fields use different terms and descriptions for the same errors. AVAA developers and contributors at BAVC and Stanford University wanted to strengthen the work being done with audiovisual reformatting by providing a resource with examples, a common vocabulary, causes and descriptions, as well as troubleshooting guidance wherever possible. Determining if the error is correctable or if it is recorded in, and therefore permanent, helps us preserve the best quality possible.
Practitioners in any field that incorporates a/v reformatting—including librarians, archivists, conservators, curators, and service providers—benefit from using, sharing, and contributing to the AVAA.
In 2013, the National Endowment for Humanities awarded BAVC a grant to develop their project Quality Control Tools for Video Preservation. The project focused on a suite of open-source software tools (QCTools) designed to provide efficient analysis of digitized video content. (More information about QCTools is available here and the regularly updated software is available on GitHub.) Included in the grant was a position for an AVAA Coordinator to popularize the resource and help expand the analog video portion of the site.
There are just too many controllable and uncontrollable variables to accurately predict the life of any given videotape. Of equal, if not more, concern is the limited availability of playback equipment and technical expertise over time. With this in mind, more and more audiovisual stewards are digitizing their videotapes, either in house or with a service provider. In both cases, the archivist (or librarian, conservator etc.) responsible for the longevity of the collection is also responsible for ensuring the quality and accuracy of the digitized content. The AVAA and the QCTools software are designed to help people discover any artifacts and determine if the tape needs to be digitized again.
This position was one of my first jobs after graduating from a moving image archiving program, one which takes a holistic approach to the field of audiovisual archiving, However, I consistently found myself drawn to the technical side of video preservation, so I was already familiar with the Atlas and its usefulness as an educational resource. Most terms, examples, and definitions are provided by experienced technicians, many with decades of experience to cull from. Some video artifact terms are pulled from other available resources, notably BAVC’s Preservation Glossary and the Compendium of Image Errors in Analogue Video.
So how can you use this resource? If you’re looking at the site for the first time, you can start with the Table of Contents, which lists all of the audio and video errors on the site. Other good pages to browse are the Image, Video, and Sound Galleries. The galleries provide a quick view of many examples on the artifact pages and are a great visual and audible index if you’re looking for something in particular but you’re not sure what to call it or how to describe it.
On each artifact page, you’ll find a summary of the artifact, including a description of how it looks or sounds and possible causes. In the “Can it be fixed?” section, proposed remedies to the problem are provided. In some cases however, artifacts may be recorded in from the original production or introduced through a previous tape dubbing or reformatting. Nearly all of the artifact pages have video examples or screenshots. However some pages we are still trying to source some examples, so if you see such a gap and you think you might have material to fill it, please let me know!
At my current position as a Digitization Specialist for a video collection, I use the Atlas to reference potential causes I encounter. In a recent case, I started to notice that certain tapes with minor skew problems (when a videotape stretches or shrinks, and the top of the image appears to angle to the left or right) had an occasional vertically shaky display and extreme skewing along the top of the image in some scenes. I determined the skew problem was recorded in and thus irreparable, and a review of the Video Gallery helped me determine it was a TBC (Time Base Corrector) processing error: the equipment was overcorrecting for the skew and introducing more errors.
The AVAA strengthens the audiovisual preservation field as an easily accessible reference. If you have any questions or content you would like to add, please feel free to leave a comment or email me at kristin(dot)macdonough (at)gmail(dot)com.
This post came through the AMIA listserv; I can’t find record of the job posting online, but I believe you can contact Kate Trainor, Film Collections Manager at MoMA, if you have any questions.
The Museum of Modern Art is currently accepting applications for a one-year, grant funded Cataloger in its’ Film Department. Reporting to The Celeste Bartos Chief Curator of Film and the Collections Manager, the incumbent will have the following responsibilities:
- Works with relational databases, cleaning data, and facilitating a conversion from one database to another.
- Conducts in-depth research on existing collection, reviewing existing files and collection materials and updating the Museum’s database.
- Works with curatorial staff in examining and cataloguing acquisitions; enters information for Museum archival records, updating when changes occur.
- Surveys the Department’s collection, identifying gaps in information, and performing necessary follow-up.
- Maintains standards for motion picture cataloging.
- Maintains collection data, records, and files.
Qualified candidates will possess a Bachelor’s degree and prior experience with collections organization and cataloguing or equivalent. General knowledge of motion picture film history. Knowledge of relational databases, data entry standards, and data processing. Familiarity with TMS (The Museum System). Highly motivated, results-oriented, analytical and organized. Accurate typing. Ability to collaborate and balance concurrent short- and long-term projects.
Please submit resume and cover letter, which must include salary requirements, to email@example.com. Please reference the position title in the subject line.
The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
Copyright Services Librarian, Centennial College, Scarborough, ON
•Develops and communicates College copyright policies, guidelines, and procedures to the College community
•Responds to queries on copyright, fair dealing, licenses, permissions, intellectual property, and related matters from members of the College community
•Prepares library copyright policies and procedures, advising library personnel on copyright matters specific to library collections, services, and projects
•Provides guidance and advice on copyright as it relates to all aspects of academic delivery (classroom, learning management system, and instructional technologies)
•Educates faculty, staff, and all College employees in copyright and related issues, designing and delivering instruction (in close collaboration with the Centre for Organizational Learning and Teaching) through various modes of delivery such as websites, workshops, consultations, and online tutorials
•Negotiates and/or facilitates copyright permissions, clearances, licenses to ensure compliance with legislation
•Leads the planning, operation, delivery, and enhancement of Copyright Services for the College, working in close collaboration with the Senior Library Technician for Copyright & Special Projects to ensure timely logging, processing, and tracking of queries, clearances, and licenses; compilation and analysis of data and statistics
•Promotes best practices and an integrated approach to copyright compliance through close collaboration with College departments and with third parties such as the bookstore and printing services
•Monitors, and remains current on legislative developments in copyright, fair dealing, intellectual property, licensing, open access and related matters
Librarian / Archivist, UBC, Vancouver
Overview of the position:
Working in collaboration with the RBSC Head and the Archivist, this position is responsible for the management of important rare books and archival collections in support of the core collection areas of RBSC. This position provides reference, instruction and outreach of RBSC’s archival and book collections. Additional responsibilities include, but are not limited to: archival appraisal, creation of finding aids, CCPERB applications and preservation of archival materials.
1. Provides reference and research services to students, staff, faculty and members of the public.
2. Organizes and teaches classes in the use of Rare Books and Special Collections resources, including the Library’s catalogue, print resources and e-resources.
3. Provides instruction/presentations to faculty and students (in the library, online and in the faculty departments).
4. Evaluates, acquires, accessions, arranges and describes archival fonds. Prepares, or supervises the preparation of finding aids for current and backlog archival fonds and maintains, upgrades and updates existing finding aids
5. Provides information/reference training for support staff and supervision for UBC iSchool student librarians.
6. May be assigned coordination of reference or instruction services in Rare Books and Special Collections: reference, teaching and instruction, web presence, subject guides and/or information guides, etc.
7. In co-operation with other RBSC staff ensures the physical security, preservation, and conservation of RBSC collections.
8. Prepares handouts, research guides and informational brochures in appropriate formats.
9. May be required to supervise staff in the absence of the supervisor(s).
10. Liaises with librarians and archivists in other areas of the library system
Senior Coordinator, Special Collections, Toronto International Film Festival Library, Toronto
This is a shared position between Library (75% and Exhibitions 25%), reporting to the Manager, Special Collections.
To register all incoming items for FRL and Exhibitions using the Collections Management System (MIMSY)
To ensure all appropriate documentation for intake collection items meets museum standards and the requirements and high standards of TIFF, including but not limited to loan agreements, contracts, and condition reporting the Senior Coordinator will enter the items/collection when it is received and add it to the accession register with any accompanying documentation. After receipt the collection will be assigned for archival description by the Manager, Special Collections to the appropriate staff.
To ensure that the care and presentation of Special Collections meets museum standards and the requirements and high standards of TIFF when artifacts are presented in exhibitions by advising on presentation and display and producing condition reports, under the direction of the Special Collections Manager.
Act as an international courier on behalf of TIFF for the tour of Special Collections, in particular the David Cronenberg exhibition, as required. (This responsibility will be shared with the Senior Coordinator, Exhibitions.)
- Three years experience in exhibitions registration at a museum, art gallery or cultural institution, preferably including work on travelling exhibitions
- Proven in-depth knowledge of registration practices, museum standard conservation and international shipping
- Broad knowledge of a variety of moving-image formats
- Broad knowledge of the history of cinema and the moving image
- Proven exceptional written and verbal communication skills
- Excellent administrative, organizational, time-management and research skills
- Proven ability in database management
- Proven ability to work effectively under pressure
- Proven ability to oversee and direct the work of others
- Adaptable to a flexible work schedule including some evenings and weekends
Fine Art and Antique Auction Assistants (2), A.H. Wilkens Auctions & Appraisals, Toronto and Oakville
We are looking for an intern (or interns) to assist with day to day operations of the auction house. This includes unpacking inventory, helping customers during auction and post auction, filing paperwork, assisting with research of goods.
Graphic design, social media and good computer skills are an asset.
Reporting to the Coordinator of Digital Projects within the Special Collections department, the successful candidate will work closely with Special Collections librarians and archivists to manage the preservation, acquisition, and use of the department’s audiovisual collections and related digital materials and make recommendations for their description and arrangement. Responsibilities will include: creating and implementing policies and procedures for handling these materials; ensuring they are managed and described according to best practices; working collaboratively with other departments to recommend and oversee equipment, vendors, and technologies as needed; researching copyright issues related to these materials; writing grants to further describe, preserve, and provide access to AV collections; and keeping current with pertinent trends, innovations, and best practices.
- Master’s degree from an ALA-accredited library program
- Relevant professional experience which includes the handling and preservation of audiovisual materials in multiple formats
- Familiarity with best practices for describing audiovisual and digital materials that support access and use
- Ability to work effectively, independently, and collaboratively in a collegial environment
- Excellent oral, interpersonal, and written communication skills
- Must be able to safely lift and carry 40 lbs.