Service is the heart of the Trust. The Trust believes that each employee represents the Trust’s commitment to service and plays an essential role to deliver on our mission to lead and inspire philanthropic efforts that measurably improve the quality of life and prosperity in our region.
This position will assist the Archivist and the Digital Archivist, under the direction of the Senior Director of Strategic Initiatives, in developing the Archives and Records of The Chicago Community Trust as well as with other information duties.
The Chicago Community Trust, the region’s community foundation, is developing a formal archives as a part of its 100th anniversary in 2015. The creation of the digital archives is a goal of the Centennial Plan. This work includes organizing and retrieving material from several locations; developing long-term storage and retrieval mechanisms for both hardcopy and electronic records; developing and implementing control over daily business records; and developing an electronic archives of images and of audio-visual material; and work with the Oral History Project. This experience will also afford an opportunity to assist with the implementation of the Trust’s Centennial Program.
This is a paid internship, lasting up to twelve months. It will have a flexible schedule of up to 20 hours per week, Monday through Friday, during the hours of 9:00 a.m. to 5:00 p.m.
Assist the Archivist and Digital Archivist in carrying out the Archives and Records Plan, 2013-2016:
- Create metadata for archival holdings, including the photograph collection, ephemera (known as Collateral Material), oral history collection and audio-visual files
- Prepare digital files for ingestion into digital asset management system (DSpace)
- Perform research regarding Trust history and local history
- Process publication and periodical subscriptions
- Assist with work related to the Centennial as assigned
- Assist the Archivist, Digital Archivist, and Senior Director of Strategic Initiatives in other duties as assigned
This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned.
- Must be a candidate for a Master’s or higher-level degree in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or related degree program
- Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries preferred
- Experience working with photograph and other image collections preferred
- Knowledge of contemporary archival and digitization practices, policies, and procedures, including arrangement, description and file formats a plus
- Excellent computer skills, including the Microsoft Office Suite
- Must be in good academic standing with a minimum GPA of 3.0
- Must have the ability to work independently with minimal supervision
About The Chicago Community Trust:
For 100 years, The Chicago Community Trust, our region’s community foundation, has connected the generosity of donors with community needs by making grants to organizations working to improve metropolitan Chicago. In 2014, the Trust, together with its donors, granted more than $164 million to nonprofit organizations. From strengthening community schools to assisting local art programs, from building health centers to helping lives affected by violence, the Trust continues to enhance our region. To learn more, please visit the Trust online at www.cct.org.
Interested individuals should submit an application including a resume and cover letter at http://www.cct.org/about/career-opportunities.
Deadline: July 21, 2015
Job Opening Title: Archive Assistant Intern
Institution/Organization Name: The Dennis Hopper Art Trust
Job Location (City, State, Province, Country): Hollywood, Ca, USA
Years of experience required: entry level okay
The Dennis Hopper Art Trust Archive is looking for 1-2 interns to work approximately 10 hours per week (Mondays & Wednesdays, 11am-4pm to start for training with Archivist). More hours are available if interested or needed for academic credit.
The DHAT Archive is in need of responsible and precise individuals to assist with archival data & image entry, photo research and scanning for import into a new Art and Archive database.
This position is available to begin immediately and will continue for the Summer semester. There is a possibility that the position can carry over to or begin again in the Fall for internship credit for the right candidate.
Contact Name: Jennifer Vanoni
Curatorial Department: Library Intern
This internship is dedicated to creating a small, specialized research library that will support the immediate needs of curatorial staff and visiting researchers at the Museum of Arts and Design. At the core of any museum is its exhibition program. In order to curate the most successful exhibitions a great deal of research is needed. MAD is in need of a library to support this research, as well as its position as the preeminent craft museum in the US. The intention of this library is to provide essential resources that reflect new and growing scholarly literature on craft history and theory, including books, periodicals, online resources, and important exhibition catalogs, focusing on craft and contemporary art.
- Evaluating the current library’s holdings, identifying key missing texts, and deaccessioning material not pertinent to a craft research library
- After evaluating the current library holdings, the intern will create a proposal for a cataloging system, relevant to a small museum library, such as LibraryThing or another program to be identified
- The intern will complete the project by adding the new books and resources to the library and cataloging in full
- Other archiving related responsibilities may include: helping to maintain the artist and exhibition files
An internship supporting the creation of a small, specialized research library with an emphasis on new studies and other contemporary resources in craft history and theory is a unique and rare opportunity for students of library science and/or the history of craft, decorative arts, or design. The internship will provide hands-on experience in the field of bibliographic research, library cataloging, and project management essential to careers in library science, exhibition curating, and collections management.
The Library Intern should be a graduate student obtaining a master’s degree in library science (preferably library science with a focus on art museum libraries), the history of craft, the decorative arts and/or design, archival studies, or a related field. Knowledge of art from the post war period to the present is required. The intern must be able to receive academic credit as a matriculated graduate student for this internship, and must be available 2-3 days per week. (S)he must be a self-motivated critical thinker able to work independently, as well as maintain high levels of organization.
To apply for this internship please send (1) a cover letter outlining your interests and relevant qualifications for this position, (2) a resume, and (3) 2-3 references to Samantha De Tillio at firstname.lastname@example.org with “Library Intern” in the subject line. Please also outline your academic needs for obtaining credit, for instance number of hours fulfilled, etc., as well as your availability (days of the week, number of days per week).
The Museum of Arts and Design (MAD) is an Equal Opportunity/Affirmative Action Employer.
Internship Opportunity: Records Management and Digital Archives Internship (Paid), Workman Arts Project of Ontario, Toronto, CanadaPosted: April 13, 2015
Workman Arts Project of Ontario (Workman Arts) facilitates aspiring, emerging and established artists with mental illness and addiction issues to develop and refine their art form through its arts training programs, public performance/exhibition opportunities and partnering with other arts organizations. As well, Workman Arts promotes a greater understanding of mental illness and addiction through the creation, presentation and discussion of artistic media in five disciplines: music, theatre, literature, visual art and media art.
As part of a project funded by the Ontario Trillium Foundation, Workman Arts is currently in the process of consolidating its body of knowledge and developing a theoretical framework that will allow the organization to evolve from a practice-based service provider to an evidence-based leader and change agent.
Workman Arts is seeking an archivist intern or practicum student to work with the Archivist and Project Manager in processing materials stored in Workman Arts archives. The archivist intern will help organize, select, catalogue, and process material for the content management system.
• helping identify and assess the archival value of materials; processing of the collection, including physical arrangement (sorting,
• boxing, labeling);
• inventorying and describing of materials;
• creating database records;
• creating collection guides and other basic finding aids;
• drafting of a records retention policy and schedule for the historic records of the archive, utilizing recognized archival and records management practices
• uploading batches of records (organized according to the file classification scheme on the asset management system
• tagging and indexing records (documents, images, videos) using the metadata scheme and indexing protocols
• work collaboratively with other interns, Workman Arts member interns and staff
• Completion of courses in archives principles and practices
• Experience with archival collections processing or interest to learn
• Good computer and data entry skills / Experience working with data base software (Excel and/ or Access)
• Good communication and organization skills
• Familiarity with Metadata Encoding and Transmission Standard (METS) and Metadata Object Description Schema (MODS), EAD and MARC
The candidate must possess an understanding and an appreciation that people with different opinions, backgrounds and characteristics bring richness to the Workman Arts and must be sensitive to the needs of individuals dealing with mental health or addiction issues.
2015 Summer Archives Assistant
Museum of Fine Arts, Houston
The MFAH is seeking a Summer Archives Assistant to aid in the daily operation of the museum’s archives. The majority of the assistant’s hours will be devoted to the processing of the digital and analog photography in the Garth Clark Gallery Archive. Work will be conducted in accordance with standard conventions. In conjunction with the processing of these records, the assistant will assist with the creation of an EAD finding aid and MARC catalog record. Remaining responsibilities will include providing reference services and assisting with other duties necessary to the operation of the Archives Department.
Requirements: Current enrollment in accredited Masters in Library Science or Archives Studies program. Completion of basic archives course at graduate level or prior work experience in archival or special collection setting. Knowledge of MARC, EAD, DACS, LCSH and RAD strongly preferred. Experience using OCLC beneficial. Art history background preferred. Word processing and database skills. Ability to lift twenty-five pound boxes and climb ladders.
Application: Please submit a letter of application, current resume, an official college transcript, a sample of writing or work, and a letter of reference to:
Lorraine A. Stuart
Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX 77265-6826
Applications can also be submitted via email to archives(at)mfah.org
Work schedule: Ten-week position, June 1 through August 7, 2015. (Some flexibility in starting and ending dates.) Hours are 9am – 5pm, M-F.
Salary: Total salary for ten weeks is $3,500.
Deadline for receipt of application: March 31, 2015
Applications will be reviewed as received.
Interviews with final candidates residing out-of-state will be conducted by phone.
Imaging Services Department College/Graduate Internship:
The Departments of Imaging Services and Special Collections at the Maryland Historical Society library are seeking undergraduate or graduate level interns to assist with organizing photograph collections and data, embedding metadata, and uploading information on the MdHS web site. This internship entails handling, organizing, and re-labeling historic photographs, creating inventory lists for internal and external use, and making information available to researchers via the web. Maturity, reliability, and attention to detail are essential. Imaging Services Department interns will work directly with the Digital Projects Manager, Special Collections Librarians, and Imaging Services technician on photograph collections projects. Internship work hours will run Tuesday through Friday, 10am – 4:30pm.
For more information:
Joseph Kohl Photograph Collection, Photograph Collection Processing Internship:
The Maryland Historical Society’s Departments of Imaging Services seeks an intern to assist in the processing of the Joseph Kohl Photograph Collection.
The Joseph Kohl Photograph Collection consists of thousands of photographs and negatives spanning from the 1980s through 2002. Photo style and topics range from photojournalistic to artistic, some containing mature themes. MdHS seeks a student currently enrolled in a history, library science, or archives program at the undergraduate/graduate level, or in a photography BFA program to assist with organizing photographs and data, rehousing the collection, digitizing, embedding metadata, and uploading information onto the MdHS web site. Tasks include handling, organizing, and relabeling historic photographs, creating inventory lists for internal and external use, and making information available to researchers via the web. Maturity, reliability, and attention to detail are essential.
The Joseph Kohl Photograph Collection Processing Intern will work directly with the Digital Projects Manager, Special Collections Librarians, and Imaging Services technician on this project. Internship work hours will run Tuesday through Friday, 10am – 4:30pm.
For more information:
Internships (Unpaid): Photograph Collections Assistant and AV/Media Assistant, American Jewish Joint Distribution Committee, NYCPosted: January 16, 2015
Job Opening Title: Photograph Collection Opportunity (Experiential Education)
Institution/Organization Name: American Jewish Joint Distribution Committee
Job Location (City, State, Province, Country): New York, NY
The American Jewish Joint Distribution Committee (JDC) is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.
Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.
Photograph Collection Opportunity
The Photo Collection of the JDC Archives contains over 100,000 images. These photographs offer a rich historical overview of activities conducted by JDC for 10 decades in over 90 countries around the world. More than 60,000 photographs have already been digitally scanned. The Archives is seeking an Experiential Education Project participant to assist us with the cataloguing and preservation of the photograph collection. Geographical scope and range of topics in the photograph collection lets the participant to suggest areas that interest them.
• Integrating new photographs into existing cataloguing system.
• Entering and copy-editing information into the Archives database.
• Researching online to enrich descriptive data for photographs.
• Integrating unprocessed collection of photographs in our nearby offsite facility.
A familiarity with Word, Excel and database procedures is recommended. Library or archival training is preferred. Ideal candidate will have an interest in photography or pictorial history.
The opportunity is unpaid. To apply, please send a cover letter and resume to internship(at)jdc.org.
Audio-Visual Media Collection Opportunity
We eagerly look forward to working with an Experiential Education Project participant on projects to preserve, reformat, and provide access our historic film and video collections. These collections contain over 1,000 films and videos depicting JDC’s work, which range from early silent films in the Soviet Union, to many films from the World War II era and its aftermath, to more recent footage of JDC’s global humanitarian work in regions such as Eastern Europe, Africa and Latin America. There are over 1500 audio recordings, including oral histories and eyewitness accounts that testify to JDC’s efforts to meet needs around the world at critical moments in Jewish and world history over the past century. The collection includes a variety of video formats and corresponding equipment to enable viewing.
• Cataloging video collections and creating labels for video assets
• Aiding in the implementation of preservation and collections management plans
• Viewing programs to summarize content for the collection inventory and identify works worthy of digital transfer
Interest in archives and information science is recommended. Familiarity with databases required. Experience with processing of archival audio-visual materials is preferred, but not necessary. Concurrent coursework in Archives, Library Science, Museum Studies, or History.
The opportunity is unpaid. To apply, please send a cover letter and resume to internship(at)jdc.org
There are two Smithsonian PD Internships, one of which is about biodiversity, but I think the other one might be of interest:
Copyright Research Internship
Location: National Museum of Natural History (Washington, DC).
Dates preferred: Any six weeks, June – August.
This project is ideal for a candidate with the following characteristics: Students pursuing a Masters in Library & Information Science or recent graduates of an accredited MLIS program. Basic knowledge of copyright issues within the context of the library field. Demonstrated attention to detail and strong technical writing/documentation skills. Students with an eagerness to learn more about digital librarianship are strongly encouraged to apply.
Brief description of project:
Intern will implement and evaluate a copyright status research workflow created by SIL staff. Working from a list of potential titles for digitization, the student will investigate copyright status on an item-by-item basis, documenting outcomes and making suggestions for modifications to the workflow as necessary. Intern will also analyze the process for feasibility of implementation and help create documentation and outreach/training materials.
Intern will have the opportunity to increase his/her knowledge of copyright laws and digitization processes. Intern will also gain experience researching copyright issues and have the opportunity to evaluate a workflow in a research library and suggest modifications while gaining exposure to mass digitization in a complex production environment.
Additional Professional Development Internship Information:
This paid internship program is open to United States citizens (or permanent residents) who are currently enrolled in an advanced (masters) library degree program from an accredited institution recognized by the U.S. Department of Education, or those that have graduated in the past six months.
2) Resume detailing your experience, career interests and internship goals
3) Unofficial Academic Transcripts from all college/universities attended
4) Academic Essay: Two pages describing how academic goals, qualifications and career aspirations relate to the internship at the Smithsonian Institution Libraries
5) Two letters of professional or academic recommendation (e.g., professors, past employers, supervisors).
Use the SOLAA System to Apply Online: https://solaa.si.edu
Interns may receive up to $500 per week, which is awarded to the student as a stipend. Internships are full time (35 hours per week) for six weeks. Internships typically begin in early June, though exact dates are flexible, depending on project and supervisor.
1) At least a 3.0 GPA in the major (as verified by the submission of academic transcripts) 2) Demonstrated interest in the research and museological activities of the Smithsonian Institution and work of Smithsonian Libraries 3) Demonstrated knowledge or coursework related to Smithsonian areas of interest; solid writing, analytical, and computer skills are mandatory. 4) Suitable Smithsonian Libraries’ projects for members of applicant pool.
Final Report & Evaluation
Interns are required to submit a three to four-page report to the Smithsonian Libraries summarizing their internship activities upon completion of their internship as well as submit a blog entry about their experience.
Further inquiries about Smithsonian Libraries Internships should be directed to:
Erin Clements Rushing (email@example.com)
The Menil Foundation seeks an intern/volunteer to help process and organize the digital assets of the Jasper Johns Drawings Catalogue Raisonné.
The qualified applicant will work alongside the Senior Project Associate to survey and organize the catalogue raisonné’s records and digital assets. Tasks will include surveying existing digital files to assess quality and eliminate duplicates; implement file-naming standards; and metadata creation.
Qualifications and Requirements:
Currently pursuing a Masters in Library and Information Science, or equivalent.
Familiarity with records management and digital archiving principles.
Ability to work independently.
Knowledge of Filemaker Pro databases and Adobe Creative Suite preferred, but not necessary.
An interest in Post-Modern and Contemporary Art is a plus.
This is an un-paid position that offers an invaluable learning experience and opportunity for individual research or fieldwork. Transportation will be covered. The position calls for 1-2 days / 8-16 hours per week (schedule is flexible) and is open to students who will receive academic credit dependent on school policies.
If you’re in school and would like to get internship or practicum credit at THE big art museum, the application process is now open. There are separate applications for each internship period (the earliest, linked above, is October – December of this year, the deadline for which is September 1st). The other internships are posted here:
Interns are given a once in a lifetime opportunity to acquire valuable work experience in a museum environment under the direction of specialists. Duties and content are chosen to suit the intern’s academic background, interests, career plans and to fit with the projects underway at the Gallery at the time. Interns may work in the official language of their choice.
As an intern, you will work under the supervision of a National Gallery of Canada staff member who specializes in your field of interest. You will be introduced to the daily activities of the section and be responsible for a specific project.
The internship is non-remunerated and the intern is responsible for their own living costs (housing, meals, travelling costs, etc.).
The internships, vary in length and format, depending on the program of study of each candidate and the ongoing projects at the Gallery. It is essential to verify what are the requirements of your academic institution for the granting of credits.
I don’t know anyone personally who has completed this internship; if anyone reading has done it, or would be interested in reading an interview about the experience, let me know in the comments!
Similar to (but different from) the VRAF Professional Development Grant is the VRAF Internship Award, which is a fantastic way to fund or supplement an un- or underpaid internship in arts and visual resources work.
The Visual Resources Association Foundation (VRAF) Internship Award provides financial support for graduate students preparing for a career in visual resources and image management. The award grants $4,000 to support a period of internship in archives, libraries, museums, visual resources collections in academic institutions, or other appropriate contexts.The recipient will receive a stipend of $3,000 for 200 hours completed at the host site. A professional development component of $1,000 supports conference attendance or attendance at the Summer Educational Institute for Visual Resources and Image Management. The recipient will receive a one year complimentary student membership in the Visual Resources Association.
Who May Apply
Students currently enrolled in, or having completed within the last 12 months, a graduate program in library or information science, art history, architectural history, architecture, visual or studio art, museum studies, or another applicable field of study may apply for this award. Applicants must have completed at least 10 credits of their graduate coursework before the application deadline, or demonstrate an equivalent combination of coursework and relevant experience.
I would strongly consider applying even if your (planned or proposed) internship is only tangentially related to visual resources or arts librarianship: metadata, digitization, conservation, rights management, administration, or plain old cataloguing.
Only one VRAF Internship is awarded per year. Once an award recipient has been selected, he or she will select an institution to act as host for the internship. This Institution must be approved by the VRAF Internship Award Committee. VRAF and VRA are not responsible for matching candidates with a host institution, but will gladly assist with the process.
This Internship Award will be granted during the 2014 to 2015 academic year. The intern is required to work on site at their chosen host institution for a minimum of 200 hours. The intern will choose to initiate their internship in the fall of 2014 or the winter or spring of 2015. The internship must begin within 30 days of the official beginning of the selected academic session of the participant’s home institution and be completed within one academic semester or two academic quarters. Exceptions are allowed by agreement between the selected intern and the VRAF Internship Awards Committee. In all cases, the internship must be completed within twelve months of the recipient being notified of the award.
This language can be complicated: if you’re a recent graduate, why would you need to start the internship within the beginning of a semester? (What’s your “home institution” in that case?) Especially if the award isn’t necessarily going towards internships for graduate credit? Unfortunately, I hold no answers for you; you’ll have to work towards “agreement” with the awards committee.
To apply for the award, please submit the following:
- A current resume.
- A current transcript [this does not need to be issued directly from the institution].
- An essay of up to 300 words addressing the applicant’s professional goals, expectations of the internship experience, and any skills or background that might benefit visual resources. A brief description of the proposed project is desirable.
- The names of two professional or scholastic references with address, telephone numbers, and email addresses.
- Recommended, but not required: Host institution and contact information of internship supervisor.
Application materials in electronic form are preferred and should be submitted as a single PDF file to:
Visual Resources Consulted
- 7/31/2014; Deadline for submission of applications to the VRAF Internship Award Committee.
- 9/12/2014; VRAF Internship Award Committee announces the award recipient for 2014 to 2015.
Pursuant to our ongoing discussions about unpaid internships, I thought this opportunity might be of interest:
Culture, Arts, and Innovation Summer Student – Baycrest Health Services, Toronto
(This link will eventually stop working; see excerpts instead)
“CAI is seeking a summer student to oversee a comprehensive campus-wide project involving Baycrests’ permanent art collection (over 900,000 works of art), as well as assist in the coordination of several arts based events throughout the summer in partnership with the National Ballet School and units within our Long Term Care setting.
“The incumbent will oversee a campus-wide art initiative that seeks to expand upon and modernize our current art inventory records. Utilizing museum database program Past Perfect as well as Microsoft Excel, the student will scan our campus, update records, research artists and key collection pieces, with an end goal of creating a comprehensive up-to-date database of our permanent collection holdings. With this new found knowledge, the student will be asked to curate a series of digital exhibitions….
“All the while, the student will be exposed to and called upon to contribute towards other exciting projects that are taking place in the summer months including the Dance Exchange, the National Ballet of Canada, and an industrial design project.”
Experience with Past Perfect? Curation, research, and collaboration with amazing cultural groups? 900,000 works of art?!
“This is a voluntary position. There is no compensation.”
Baycrest is essentially a seniors’ retirement home that is also a research facility, “fully affiliated” with the University of Toronto. They partner with public and private organizations, they’re launching a line of “aging oriented products,” and their president and CEO made over $700,000 in 2012. But they don’t pay summer students to manage huge database projects.
Now, I am not trying to public-shame anyone. But I want to use this as a very real example of what an unpaid internship looks like, and to ask whether or not our readers would think that this position is justified. The post doesn’t clarify whether this is full-time, part-time, or weekends-and-evenings, nor could I find a mirror of the job post on their site (under neither Volunteer nor Career Opportunities).
To me, the amount of experience it offers would make it very tempting — but if it was a full-time position without any compensation whatsoever, I would ready my rotten tomatoes.
Of course, I thought this was a good opportunity to follow my own advice about discussing unpaid internships with the hosting organizations themselves. I reached out to the listed contact and asked for more information about the position: one, why it was unpaid, and two, why there was no required background in art (for the sake of documenting, describing, and indexing: shouldn’t you at least know how to use the A&AT?). I sent out an email on May 7th, and didn’t receive a response.
I wish I had more to report, other than to say that I will probably continue to (politely) pester HR staff by email when similar posts pop up in the future, and I promise to keep everyone apprised.
In the meantime, what do you think?
Job Posting: Part-Time Librarian and Sales Associate, at the Brooklyn Art Library, Williamsburg, NYCPosted: May 26, 2014
The Brooklyn Art Library in Williamsburg, Brooklyn is seeking a part-time Librarian and Sales Associate.
We are the home to The Sketchbook Project, a massive library of artist sketchbooks. Our space holds over 31,000 sketchbooks and growing, from all over the world. We act like a reference library and shop that is open to the public every day.
- Talking about the project, and introducing people to the organizational system, open projects, and requested sketchbooks.
- Pulling books from the que of books to be checked out
- Checking in and returning books to their place on the shelves
- Making blank project submissions to be sold in store
- Customer service and sales
- General upkeep of the library and store
Qualities we are looking for in a candidate:
- Ability to talk about a complicated project with ease
- Love of artwork and some knowledge of artistic processes
- Attention to detail
- Mac Proficiency
- Must be able to work Saturday and Sundays between 11:30 and 8:00.
There is no information about compensation, and no deadline for applications.
The Banff Centre offers a wide variety of internships, workshops, writing and artist retreats, and work-study positions. Their Art Library is now open to Canadian and international applicants for a six-month work-study (September 2014 – March 2015):
This role complements studies in arts librarianship and will primarily focus on The Banff Centre Library’s collection of artists’ books. Practical experience will include the cataloguing and assessment of items in the artist’s book collection as well as the creation of public programs for the library. Learning opportunities also arise through attendance at lectures, workshops and events related to arts programming at The Banff Centre.
Applications are due June 15th, 2014, require a non-refundable application fee, and consist of a cover letter, CV, two references, and a project proposal for completion during the work-study.
Some other information about the Work-Study program can be found on the Programs Overview page:
The Work Study program is usually several months to a year-long and offers participants a full scholarship to cover the program fee, a stipend, subsidized meals on campus, and the possibility for subsidized shared housing.
There are a lot more details about the Work-Study programs at Banff (including housing, meals, and other fees), so make sure you read the website carefully before deciding to apply.
The Film Reference Library is seeking interns to assist with the inventory of a large collection under the direction of the Manager, Special Collections, using pre-set standards for archival description.
Here’s the job post. This is a summer contract, running from May 26 – August 15.
• Cataloguing and labeling artifacts, textual records, graphic materials, photographs, and videos
• Re-housing, re-sleeving and boxing items in accordance with archival standards
• Record creation
• Data input (accurate and fast)
• Scanning photographs, textual records, and graphic materials as required
• Shipping/storage related functions
• Currently enrolled in or a recent graduate of a Museum Studies or Library Information Program
• Familiar with archival and museum standard practices
• Experience with museum/archival databases
• Accurate and fast data input
• Experience handling and storing artifacts and archival items
• Ability to work individually and as part of a team
• Able to lift 30lbs
• Adaptable to a flexible work schedule including some evenings and weekends
Summer 2014 Cataloging Internship
The Solomon R. Guggenheim Museum Library seeks a graduate student for an unpaid internship opportunity in cataloging.
This semester, Solomon R. Guggenheim Museum Library will be offering one (1) current MLS student or recent graduate an opportunity to gain experience in cataloging and a greater understanding to the multi-faceted workings of a small museum library. Summer internships are full-time, four days per week Monday-Thursday, in addition to Friday seminars.
· Perform general library maintenance, including book processing, shelving cataloged materials, and retrieving library materials from the stacks in response to reference requests from staff, volunteers or other interns.
· Copy cataloging, which includes searching, editing, and importing MARC records into the library catalog.
· Assist in the cataloging of the library’s backlog of new and older uncataloged materials.
For experienced applicants, we offer an opportunity to focus the internship on advanced cataloging practices.
· Assist in creating/editing bibliographic records for rare or unique books in our special collections.
· Create original cataloging records for older uncataloged materials.
· Identify items that will need repair or preservation.
· Course work in original and copy cataloging required. Experience in original and/or copy cataloging preferred.
· Knowledge of Library of Congress classification, subject headings, and authorities.
· Familiarity with AACR2, RDA and current cataloging practices.
· Knowledge of modern and contemporary art.
· Ability to take direction and to work independently.
Established in 1959 with the opening of the Solomon R. Guggenheim Museum, the Library contains published resources that reflect and inform museum collections and exhibitions. The Library’s mission is to support research endeavors. The collection consists of literature focused on modern and contemporary art, architecture, and design, with emphasis on the museum’s international collections and exhibitions. Materials are collected in English and Western-European languages with limited selections made among other languages. Collection development methods include purchase, exchanges, gifts, and acquisitions of both newly-published and out-of-print materials.
If interested, please send a resume, cover letter, three (3) references to Jillian Suarez, Assistant Librarian at firstname.lastname@example.org. For students interested in the advanced cataloging opportunity, submit three (3) examples of edited bibliographic records with your resume, cover letter, and three (3) references to the address above.
Follow the link to see the updated internship description and qualifications: http://arlisdmv.org/wp-content/uploads/2013/11/LibraryCollectionsIntern_20131119.pdf.
Compensation is $15 per hour and/or academic credit in line with graduate school requirements.
To apply, send a cover letter, resume, and a list of 3 professional references (including full contact information) to Tessa Brawley, Assistant Librarian, at email@example.com. Applications will be accepted until December 31, 2013 or until a suitable candidate is chosen.
Compensation is $15 per hour and/or academic credit in line with graduate school requirements.
To apply, send a cover letter, resume, and a list of 3 professional references (including full contact information) to Tessa Brawley, Assistant Librarian, at firstname.lastname@example.org by Friday, November 15, 2013.
The topic of unpaid internships is an important one around the world at the moment. In June, a federal court in New York found that interns working on the set for the movie Black Swan should have been paid for their work; they performed tasks that were essential to the production of the movie, and received no additional training beyond the typical on-the-job training received by other employees (LawFuel Editors, 2013). Because of this, the court ruled that Fox Searchlight did not meet the requirements for having unpaid interns, which can be read here: http://www.dol.gov/whd/regs/compliance/whdfs71.pdf
In Canada, the legal issues surrounding unpaid internships are not clearly defined; labour laws are under provincial jurisdiction, and only Ontario, British Columbia, and Quebec have regulations concerning interns in place (MacKinnon, 2013). Complaints were recently filed by past interns of Bell Mobility, who were promised a learning opportunity, and instead found themselves performing menial work such as phone surveys (Tomlinson, 2013).
This Wednesday, July 17th, interns working in the European Union gathered in Brussels to protest working conditions. One of the organizers of the protest noted that those who can’t afford to work without pay are at a disadvantage to those who can gain valuable experience through unpaid internships (Kharpal, 2013).
As emerging professionals, unpaid internships are sometimes our only way to gain experience relevant to our field. ArLiSNAP would like to hear from you: what’s your take on unpaid internships? Have you had any positive or negative experiences with this type of position? Would you give any advice to those considering an unpaid internship?
Kharpal, A. (2013, July 17). Brussels interns protest working conditions, lack of pay. CNBC. Retrieved from http://www.cnbc.com/id/100892173
LawFuel Editors. (2013, July 15). Unpaid Internships: Legal Risks Highlighted by New Court Decision. LawFuel. Retrieved from http://www.lawfuel.com/unpaid-internships/
MacKinnon, L. (2013, July 4). Interns face patchwork of rules, even on Parliament Hill. CBC. Retrieved from http://www.cbc.ca/news/canada/ottawa/story/2013/07/03/pol-unpaid-interns-no-federal-policy.html
Tomlinson, K. (2013, June 24). Bell accused of breaking labour law with unpaid interns. CBC. Retrieved from http://www.cbc.ca/thenational/indepthanalysis/gopublic/story/2013/06/21/bc-unpaid-interns.html
(per our earlier posting: a second available internship at the Glenstone Museum!)
Glenstone Library Collections Intern
Located just outside of the nation’s capital in Potomac, Maryland, Glenstone is a museum that seamlessly integrates art, architecture, and landscape into a serene and contemplative environment to form a unique connection between art and the visitor. Glenstone expresses the personal vision of its founders by assembling and presenting post-World War II and contemporary art of the highest quality in a series of refined architectural and outdoor spaces.
The Glenstone Library collects, preserves, and provides access to published, secondary source materials documenting the development of post-World War II art, architecture, and landscape. The library is non-circulating, and functions to provide collections staff with research materials on specific artists, works, or movements to support the curatorial work and the mission of Glenstone.
This is a part-time, 3 days (24 hours) per week internship to be completed during the summer months and during regular business hours. Work must be completed on Mondays and Tuesdays, but there is some flexibility in determining the remainder of the intern’s weekly schedule.
The position of Library Collections Intern reports to the Assistant Librarian, with guidance from the Chief Archivist. The Glenstone Library is preparing to implement a new integrated library system (ILS) for its collection. In preparation for this implementation, Library and Archives staff have been conducting an extensive inventory of all library materials and have completed approximately one third of the inventory thus far.
The Library Intern will assist the Assistant Librarian in completing the inventory of current library holdings. The project will involve cataloging and assigning or updating correct locations to the materials in the library, which include artist monographs, catalogues raisonnés, exhibition catalogues, rare books, periodicals, and theory books on the subjects of art, architecture, and landscape.
This position may include the assignment of other duties, as necessary.
The Library Intern will:
- Gain library cataloging experience
- Gain knowledge of collections management
- Gain an understanding of the organization and inner workings of a newly developed, small contemporary art museum library
- Enhance their resume and practical library experience through the completion of a professional project
Reports to: Assistant Librarian
- Assist in the shifting and relocation of library materials prior to the inventory
- Identify and create catalog records for library materials using the provided software technology
- Perform book processing and light book mending as necessary
- Assist in retrieving library materials from the stacks in response to reference requests from museum staff
- Shelve new library materials as needed
- Other duties as assigned
- MLS graduate student in library, archives, and/or information science
- Coursework in descriptive cataloging, bibliographic control, classification, and information organization
- Proficiency with PC, Apple computers, and Microsoft Office tools
- Proficiency with common database management systems such as FileMaker Pro and Microsoft Access, as well as library, archive, and museum database systems
- Basic knowledge of professional museum metadata standards such as MARC, RDA, AACR2, and with thesauri such as the Getty vocabularies and Library of Congress authorities
- Ability to lift a minimum of 30 pounds
Additional Selection Criteria
- Paraprofessional experience in libraries or archives
- Paraprofessional experience in a special collections, museum or non-forprofit cultural organization
- Interest in art and art history and/or undergraduate degree in art history or related field
- Excellent organizational and analytical skills
- Accuracy and attention to detail
- Effective verbal and written skills
- Ability to exercise discretion and maintain confidentiality
- Ability to take direction and to work independently
$15.00/hour stipend, minus any required withholdings, to be paid pursuant to Glenstone’s regular payroll process, which currently is bi-monthly.
Send a cover letter, resume, and a list of 3 professional references (including full contact information and email addresses) to Tessa Brawley, Assistant Librarian, at email@example.com.
The application deadline is June 16, 2013.
Applicants must provide their own transportation. Parking is provided.
Glenstone is an equal opportunity employer.