Service is the heart of the Trust. The Trust believes that each employee represents the Trust’s commitment to service and plays an essential role to deliver on our mission to lead and inspire philanthropic efforts that measurably improve the quality of life and prosperity in our region.
This position will assist the Archivist and the Digital Archivist, under the direction of the Senior Director of Strategic Initiatives, in developing the Archives and Records of The Chicago Community Trust as well as with other information duties.
The Chicago Community Trust, the region’s community foundation, is developing a formal archives as a part of its 100th anniversary in 2015. The creation of the digital archives is a goal of the Centennial Plan. This work includes organizing and retrieving material from several locations; developing long-term storage and retrieval mechanisms for both hardcopy and electronic records; developing and implementing control over daily business records; and developing an electronic archives of images and of audio-visual material; and work with the Oral History Project. This experience will also afford an opportunity to assist with the implementation of the Trust’s Centennial Program.
This is a paid internship, lasting up to twelve months. It will have a flexible schedule of up to 20 hours per week, Monday through Friday, during the hours of 9:00 a.m. to 5:00 p.m.
Assist the Archivist and Digital Archivist in carrying out the Archives and Records Plan, 2013-2016:
- Create metadata for archival holdings, including the photograph collection, ephemera (known as Collateral Material), oral history collection and audio-visual files
- Prepare digital files for ingestion into digital asset management system (DSpace)
- Perform research regarding Trust history and local history
- Process publication and periodical subscriptions
- Assist with work related to the Centennial as assigned
- Assist the Archivist, Digital Archivist, and Senior Director of Strategic Initiatives in other duties as assigned
This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job. Incumbents are required to perform other related functions as assigned.
- Must be a candidate for a Master’s or higher-level degree in Library and Information Science, Archives and Records Management, Digital Humanities, Public History or related degree program
- Coursework in metadata standards, archives and records management, digital curation, digital preservation, and/or digital libraries preferred
- Experience working with photograph and other image collections preferred
- Knowledge of contemporary archival and digitization practices, policies, and procedures, including arrangement, description and file formats a plus
- Excellent computer skills, including the Microsoft Office Suite
- Must be in good academic standing with a minimum GPA of 3.0
- Must have the ability to work independently with minimal supervision
About The Chicago Community Trust:
For 100 years, The Chicago Community Trust, our region’s community foundation, has connected the generosity of donors with community needs by making grants to organizations working to improve metropolitan Chicago. In 2014, the Trust, together with its donors, granted more than $164 million to nonprofit organizations. From strengthening community schools to assisting local art programs, from building health centers to helping lives affected by violence, the Trust continues to enhance our region. To learn more, please visit the Trust online at www.cct.org.
Interested individuals should submit an application including a resume and cover letter at http://www.cct.org/about/career-opportunities.
Deadline: July 21, 2015
Job Opening Title: Archive Assistant Intern
Institution/Organization Name: The Dennis Hopper Art Trust
Job Location (City, State, Province, Country): Hollywood, Ca, USA
Years of experience required: entry level okay
The Dennis Hopper Art Trust Archive is looking for 1-2 interns to work approximately 10 hours per week (Mondays & Wednesdays, 11am-4pm to start for training with Archivist). More hours are available if interested or needed for academic credit.
The DHAT Archive is in need of responsible and precise individuals to assist with archival data & image entry, photo research and scanning for import into a new Art and Archive database.
This position is available to begin immediately and will continue for the Summer semester. There is a possibility that the position can carry over to or begin again in the Fall for internship credit for the right candidate.
Contact Name: Jennifer Vanoni
Curatorial Department: Library Intern
This internship is dedicated to creating a small, specialized research library that will support the immediate needs of curatorial staff and visiting researchers at the Museum of Arts and Design. At the core of any museum is its exhibition program. In order to curate the most successful exhibitions a great deal of research is needed. MAD is in need of a library to support this research, as well as its position as the preeminent craft museum in the US. The intention of this library is to provide essential resources that reflect new and growing scholarly literature on craft history and theory, including books, periodicals, online resources, and important exhibition catalogs, focusing on craft and contemporary art.
- Evaluating the current library’s holdings, identifying key missing texts, and deaccessioning material not pertinent to a craft research library
- After evaluating the current library holdings, the intern will create a proposal for a cataloging system, relevant to a small museum library, such as LibraryThing or another program to be identified
- The intern will complete the project by adding the new books and resources to the library and cataloging in full
- Other archiving related responsibilities may include: helping to maintain the artist and exhibition files
An internship supporting the creation of a small, specialized research library with an emphasis on new studies and other contemporary resources in craft history and theory is a unique and rare opportunity for students of library science and/or the history of craft, decorative arts, or design. The internship will provide hands-on experience in the field of bibliographic research, library cataloging, and project management essential to careers in library science, exhibition curating, and collections management.
The Library Intern should be a graduate student obtaining a master’s degree in library science (preferably library science with a focus on art museum libraries), the history of craft, the decorative arts and/or design, archival studies, or a related field. Knowledge of art from the post war period to the present is required. The intern must be able to receive academic credit as a matriculated graduate student for this internship, and must be available 2-3 days per week. (S)he must be a self-motivated critical thinker able to work independently, as well as maintain high levels of organization.
To apply for this internship please send (1) a cover letter outlining your interests and relevant qualifications for this position, (2) a resume, and (3) 2-3 references to Samantha De Tillio at firstname.lastname@example.org with “Library Intern” in the subject line. Please also outline your academic needs for obtaining credit, for instance number of hours fulfilled, etc., as well as your availability (days of the week, number of days per week).
The Museum of Arts and Design (MAD) is an Equal Opportunity/Affirmative Action Employer.
Internship Opportunity: Records Management and Digital Archives Internship (Paid), Workman Arts Project of Ontario, Toronto, CanadaPosted: April 13, 2015
Workman Arts Project of Ontario (Workman Arts) facilitates aspiring, emerging and established artists with mental illness and addiction issues to develop and refine their art form through its arts training programs, public performance/exhibition opportunities and partnering with other arts organizations. As well, Workman Arts promotes a greater understanding of mental illness and addiction through the creation, presentation and discussion of artistic media in five disciplines: music, theatre, literature, visual art and media art.
As part of a project funded by the Ontario Trillium Foundation, Workman Arts is currently in the process of consolidating its body of knowledge and developing a theoretical framework that will allow the organization to evolve from a practice-based service provider to an evidence-based leader and change agent.
Workman Arts is seeking an archivist intern or practicum student to work with the Archivist and Project Manager in processing materials stored in Workman Arts archives. The archivist intern will help organize, select, catalogue, and process material for the content management system.
• helping identify and assess the archival value of materials; processing of the collection, including physical arrangement (sorting,
• boxing, labeling);
• inventorying and describing of materials;
• creating database records;
• creating collection guides and other basic finding aids;
• drafting of a records retention policy and schedule for the historic records of the archive, utilizing recognized archival and records management practices
• uploading batches of records (organized according to the file classification scheme on the asset management system
• tagging and indexing records (documents, images, videos) using the metadata scheme and indexing protocols
• work collaboratively with other interns, Workman Arts member interns and staff
• Completion of courses in archives principles and practices
• Experience with archival collections processing or interest to learn
• Good computer and data entry skills / Experience working with data base software (Excel and/ or Access)
• Good communication and organization skills
• Familiarity with Metadata Encoding and Transmission Standard (METS) and Metadata Object Description Schema (MODS), EAD and MARC
The candidate must possess an understanding and an appreciation that people with different opinions, backgrounds and characteristics bring richness to the Workman Arts and must be sensitive to the needs of individuals dealing with mental health or addiction issues.
2015 Summer Archives Assistant
Museum of Fine Arts, Houston
The MFAH is seeking a Summer Archives Assistant to aid in the daily operation of the museum’s archives. The majority of the assistant’s hours will be devoted to the processing of the digital and analog photography in the Garth Clark Gallery Archive. Work will be conducted in accordance with standard conventions. In conjunction with the processing of these records, the assistant will assist with the creation of an EAD finding aid and MARC catalog record. Remaining responsibilities will include providing reference services and assisting with other duties necessary to the operation of the Archives Department.
Requirements: Current enrollment in accredited Masters in Library Science or Archives Studies program. Completion of basic archives course at graduate level or prior work experience in archival or special collection setting. Knowledge of MARC, EAD, DACS, LCSH and RAD strongly preferred. Experience using OCLC beneficial. Art history background preferred. Word processing and database skills. Ability to lift twenty-five pound boxes and climb ladders.
Application: Please submit a letter of application, current resume, an official college transcript, a sample of writing or work, and a letter of reference to:
Lorraine A. Stuart
Museum of Fine Arts, Houston
P.O. Box 6826
Houston, TX 77265-6826
Applications can also be submitted via email to archives(at)mfah.org
Work schedule: Ten-week position, June 1 through August 7, 2015. (Some flexibility in starting and ending dates.) Hours are 9am – 5pm, M-F.
Salary: Total salary for ten weeks is $3,500.
Deadline for receipt of application: March 31, 2015
Applications will be reviewed as received.
Interviews with final candidates residing out-of-state will be conducted by phone.
Imaging Services Department College/Graduate Internship:
The Departments of Imaging Services and Special Collections at the Maryland Historical Society library are seeking undergraduate or graduate level interns to assist with organizing photograph collections and data, embedding metadata, and uploading information on the MdHS web site. This internship entails handling, organizing, and re-labeling historic photographs, creating inventory lists for internal and external use, and making information available to researchers via the web. Maturity, reliability, and attention to detail are essential. Imaging Services Department interns will work directly with the Digital Projects Manager, Special Collections Librarians, and Imaging Services technician on photograph collections projects. Internship work hours will run Tuesday through Friday, 10am – 4:30pm.
For more information:
Joseph Kohl Photograph Collection, Photograph Collection Processing Internship:
The Maryland Historical Society’s Departments of Imaging Services seeks an intern to assist in the processing of the Joseph Kohl Photograph Collection.
The Joseph Kohl Photograph Collection consists of thousands of photographs and negatives spanning from the 1980s through 2002. Photo style and topics range from photojournalistic to artistic, some containing mature themes. MdHS seeks a student currently enrolled in a history, library science, or archives program at the undergraduate/graduate level, or in a photography BFA program to assist with organizing photographs and data, rehousing the collection, digitizing, embedding metadata, and uploading information onto the MdHS web site. Tasks include handling, organizing, and relabeling historic photographs, creating inventory lists for internal and external use, and making information available to researchers via the web. Maturity, reliability, and attention to detail are essential.
The Joseph Kohl Photograph Collection Processing Intern will work directly with the Digital Projects Manager, Special Collections Librarians, and Imaging Services technician on this project. Internship work hours will run Tuesday through Friday, 10am – 4:30pm.
For more information:
Internships (Unpaid): Photograph Collections Assistant and AV/Media Assistant, American Jewish Joint Distribution Committee, NYCPosted: January 16, 2015
Job Opening Title: Photograph Collection Opportunity (Experiential Education)
Institution/Organization Name: American Jewish Joint Distribution Committee
Job Location (City, State, Province, Country): New York, NY
The American Jewish Joint Distribution Committee (JDC) is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.
Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.
Photograph Collection Opportunity
The Photo Collection of the JDC Archives contains over 100,000 images. These photographs offer a rich historical overview of activities conducted by JDC for 10 decades in over 90 countries around the world. More than 60,000 photographs have already been digitally scanned. The Archives is seeking an Experiential Education Project participant to assist us with the cataloguing and preservation of the photograph collection. Geographical scope and range of topics in the photograph collection lets the participant to suggest areas that interest them.
• Integrating new photographs into existing cataloguing system.
• Entering and copy-editing information into the Archives database.
• Researching online to enrich descriptive data for photographs.
• Integrating unprocessed collection of photographs in our nearby offsite facility.
A familiarity with Word, Excel and database procedures is recommended. Library or archival training is preferred. Ideal candidate will have an interest in photography or pictorial history.
The opportunity is unpaid. To apply, please send a cover letter and resume to internship(at)jdc.org.
Audio-Visual Media Collection Opportunity
We eagerly look forward to working with an Experiential Education Project participant on projects to preserve, reformat, and provide access our historic film and video collections. These collections contain over 1,000 films and videos depicting JDC’s work, which range from early silent films in the Soviet Union, to many films from the World War II era and its aftermath, to more recent footage of JDC’s global humanitarian work in regions such as Eastern Europe, Africa and Latin America. There are over 1500 audio recordings, including oral histories and eyewitness accounts that testify to JDC’s efforts to meet needs around the world at critical moments in Jewish and world history over the past century. The collection includes a variety of video formats and corresponding equipment to enable viewing.
• Cataloging video collections and creating labels for video assets
• Aiding in the implementation of preservation and collections management plans
• Viewing programs to summarize content for the collection inventory and identify works worthy of digital transfer
Interest in archives and information science is recommended. Familiarity with databases required. Experience with processing of archival audio-visual materials is preferred, but not necessary. Concurrent coursework in Archives, Library Science, Museum Studies, or History.
The opportunity is unpaid. To apply, please send a cover letter and resume to internship(at)jdc.org