Job Posting: Outreach Librarian/ Research Services Coordinator, Fenimore Art Museum, Cooperstown, NYPosted: August 20, 2015
The New York State Historical Association, Fenimore Art Museum and The Farmers’ Museum seek an innovative, outgoing and highly motivated new member of the Research Library team. The librarian filling this new position will coordinate all of the ways in which users first interact with the Library and Museums in planning their visits for research purposes.
Acting as a “concierge” of sorts, the Outreach Librarian/Research Support Services Coordinator will connect users with all of the institutions’ resources in their many diverse formats. Our current users include museum staff and curators, members, scholars in the arts and humanities, genealogists, local history buffs, Graduate Students and Faculty in the Cooperstown Graduate Program for Museum Studies, American Folk and Fine art collectors and researchers, as well as independent curators, curators from other institutions, and donors to Special Collections.
The position is a permanent, part time and year round (20-25 hours per week with some seasonal fluctuations). This position has the potential to become full time at a future date. This is not a grant-dependent position.
* Interfacing with all library researchers, including some reference desk duties.
* Develop procedures and coordinate appointments for researchers, coordinating resources and on-site use by all Library Special Collection and Museum Collection users by liaising with the curators and librarians responsible for those collecting areas
* Coordinate database of library donors in conjunction with the Development Department
* Coordinate all incoming research requests working with the library team to ensure that responses are distributed in a timely manner
* Coordinate complete overhaul of the library’s website and social media activities with the Director for Museum and Library Collections and Director of Marketing; including integration of new OPAC into website “front door”
* Develop guides, materials, programs, and resources to enhance ease of access and positive user experience
* Participate in collection development, strategic planning, and cataloging workflows as needed
* Assist in development of new library audiences
* Participate in ongoing evaluation of policies and procedures
Required Qualifications include:
* Masters of Library Science from an ALA accredited program
* Demonstrated experience in public service and specialty library programming
* Demonstrated experience in project management and coordination
* Demonstrated experience working with library special collections and/or museum collections
* Understanding of and experience in conducting archival research, and familiarity with a wide variety of primary resources (broadsides, maps, archives, oral histories, prints, photographs, museum objects, etc.)
* Experience as an effective part of a team
* Experience with OCLC Connexion & MARC format
* Familiarity with Islandora and Fedora Commons
* Experience with museum collection databases
To apply, submit a digital cover letter and resume to: firstname.lastname@example.org
Duties & Responsibilities:
This position is responsible for processing archival collections, including arranging and describing, cataloguing, rehousing, tracking locations and transferring to storage. The position is also responsible for managing digitization projects of the Museum’s large holdings of photographic collections. The position is needed to prepare Peabody archival collections for a proposed renovation, to track and move collections, and to establish intellectual control over the backlog of unprocessed archival collections and new accessions. This position will rehouse, catalogue, track and coordinate move of photographic material to off-site storage locations. Rehouse as needed, catalogue, track and coordinate move of map collection and oversize plans, prints and drawings (8,000+ items). Process (arrange, describe, rehouse, catalogue) archival collections to prepare for storage. Perform research pertaining to materials as needed to gain intellectual control. Oversee image scanning projects by student and LHT employees; provides training in technical procedures. Performs quality control of TMS (The Museum System) data associated with digital projects. Assists with the daily activities in the Peabody Museum Archives as needed. Other duties as required.
Two years experience as a collections technician, archivist assistant or related position in an archive, library or museum working directly with archival collections
Knowledge of issues of handling, storage, and preservation of fragile archival collections. Solid knowledge of established archival standards and best practices for processing archival materials. Proficiency with relational databases such as TMS (The Museum System), and knowledge of basic metadata and descriptive standards for anthropological collections. Technology skills, including digital imaging hardware and software, , Microsoft Office, XML, HTML and EAD. Familiarity with archaeology and anthropology disciplines. Ability to work independently and as part of a team and communicate effectively with museum staff. Excellent organizational skills and ability to establish priorities and focus on designated tasks to meet project deadlines. Ability to lift heavy boxes.
All formal offers will be made by FAS Human Resources
A strong internal candidate has been identified
This is a term position with a scheduled end date of Dec. 31, 2016
The mission of the Architect of the Capitol (AOC) is to serve Congress and the Supreme Court, preserve America’s Capitol and inspire memorable experiences. Under the leadership of Stephen T. Ayers, FAIA, LEED AP, the roles and responsibilities of the Architect of the Capitol cover an expansive and diverse portfolio. The AOC is responsible for the maintenance, operation, development and preservation of 17.4 million square feet of buildings and more than 553 acres of land throughout Capitol Hill. The AOC provides a welcoming and educational environment for millions of visitors through the U.S. Capitol Visitor Center and the US Botanic Garden. The AOC also provides professional expertise on the preservation of architectural and artistic elements entrusted to its care. Learn more at www.aoc.gov.
This position is assigned to the Architect of the Capitol, Office of the Chief Administrative Officer, Curator Division, Records Management and Archives Branch and serves as an Archivist in the Records Management and Archives Branch.
Incumbent is responsible for the accessioning, arrangement, description, preservation, and management of the permanently valuable historical records of the Architect of the Capitol. Because the Architect of the Capitol is exempted by law from sending the agency’s permanent records to the National Archives, the Archivist performs a range of duties normally undertaken by the staff of the National Archives and Records Administration.
– Evaluating and accessioning historical paper and electronic records as documentary evidence of the administrative history of the agency and the history of the Capitol Complex.
-Organizing, maintaining, and preserving the permanent records of the AOC in textual and electronic format following the highest archival standards.
-Researching the history of the United States Capitol utilizing the historical records of the agency.
-Assisting the Chief of the Records Management and Archives Branch on matters of records retention and management, archival storage, and planning of microfilming/scanning projects as well as overseeing the daily work of Archives Technicians and summer employees.
-Performing reference services in the records of the Architect for AOC staff and contractors, congressional staff, government agencies, scholars, and the public.
-Conducting research in the historical records and published sources and drafting clear and concise responses to reference requests.
-Working with others to implement and maintain an electronic document and records management system to manage records across the AOC and researching new methods of representing descriptive information for access, incorporating finding aids, databases, and the AOC Guide to Historical Records.
-Conducting agency records inventories in order to update the records schedules in AOC jurisdictions.
-Developing and implementing the agency’s oral history program.
-Presenting results of research in the form of inventories, reports, and presentations.
***A Master’s Degree in archival or library science is preferred***
For any librarians who are also coders….
Our current team is made up of myself, three more software engineers, and a UX designer (3 female, 2 male).
Our current projects include:
1. Rebuilding the Getty Research Portal<http://portal.getty.edu/portal/landing> The Portal is a search index for art history texts digitized by the Getty and other museums and libraries around the world. It’s a simple catalog of records with links to the digitized items hosted by the conrtibuting intitutions. It was built several years ago as a custom Java + Solr application. We are moving it to an ElasticSearch index and putting a nicer UI on top which we intend to build with Angular.js.
2. Rebuilding the Provenance Index<http://www.getty.edu/research/tools/provenance/search.html> The Provenance Index is a collection of databases containing records of auction house transactions, dealer stock books, archival inventories, etc., which enable users to trace the provenance of a piece of artwork, conduct research of art markets, and study the history of collecting. The current system was built 30 years ago as a non-integrated collection of flat file databases. We are going to rebuild the entire system as a Linked Data application.
3. Scholar’s Workspace This web application is an online environment for art historians to conduct collaborative research by sharing images of artwork, facsimiles of transcripts, and other digital surrogates. They can annotate these items, create comparisons, build bibliographies, etc. — essentially all the actions and discussions they need to conduct collaborative research. A proof-of-concept system was already built in Drupal by another team and has been used on a couple research projects. My team will build the production version (not in Drupal, possibly in Django + Angular…Djangular??) and make use of some appropriate standards such as IIIF and Open Annotation.
4. Digital Archives Navigation Application (DANA) This project will be a complete rethinking of how we present archival collections to users. We intend to break apart the siloed nature of EAD encoded finding aids, and link reources within a collection and between multiple collections and across multiple applications (such as the Portal and Provenance Index mentioned above, along with many others).
5. Digitization, Automation, ‘Flow & Tracking (DAFT) We digitize a lot of stuff here, and we have been given a mandate to double our output. Our workflows grew organically over the years and are filled with exceptions, workarounds, switchbacks, and offshoots. If we’re going to continue to grow, we need to do some pruning and add some structure. We have recently begun mapping the entire workflow and my team will build a an application to track (and automate as much as possible) every item digitized, from the moment of selection, through every step of processing, and finally to the upload into various repositories like the Getty Research Portal, the Internet Archive, and the Hathi Trust. This will be built almost exclusively with Python/Django.
The Getty is a great place to work. The environment is second to none in beauty<http://www.getty.edu/visit/center/>. We have a team of good natured people. And we get every other Friday off!
If you’re interested you can find the job applications here:
Software Engineer<https://jobs-getty.icims.com/jobs/2592/software-engineer/job> (1-4 years experience) Software Engineer<https://jobs-getty.icims.com/jobs/2593/software-engineer/job> (5+ years experience)
Feel free to contact me with questions.
Joshua Gomez | Sr. Software Engineer
Getty Research Institute | Los Angeles, CA
Department Assistant | Library and Archives
Provides administrative support to the chiefs of MoMA Library and Archives. Works with supervisors on annual budget preparation, processes accounts payable and receivable, and monitors departmental spending. Plans and organizes meetings and events for both departments and constituent groups, including Trustee Committee on Archives, Library, and Research and the Library Council. Tracks dues payment for the Trustee Committee and the Library Council, as well as gifts and grants for specific projects for both departments. Works with Library Council editor on yearly artist’s book project. Tracks and records staff attendance on a weekly basis. Oversees maintenance of physical plant, and relations with outside service vendors. Serves as liaison to Information Technology department. Coordinates outgoing Library exchange program. Provides administrative support for archival research functions, including fact checking, drafting letters, logging, pulling materials, and scheduling appointments. Performs administrative support duties. Reports to Chief of Library and Chief of Archives.
Requirements: Bachelor’s degree, with a major or minimum of 16 credits in art history; knowledge of modern art preferred. Minimum of three years relevant administrative experience. Proficiency in Microsoft Word, Excel, Gmail, and other standard office procedures and equipment. Excellent organizational skills. Proficiency with tracking finance and budgets. Excellent verbal and written communication skills. Ability to take direction and work as part of a team. Experience with PeopleSoft preferred.
MoMA Jobs application guidelines
If you would like to submit your resume and cover letter for consideration, please choose one of the following options:
By e-mail: email@example.com (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019
Please be advised that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at The Museum of Modern Art.
Library Assistant (P/T)—Libraries and Archives
(Part-time, temporary, non-union position)
Requirements: The ideal candidate must have experience working in a museum library setting; excellent and accurate communication and computer skills; the ability to perform detailed work such as creating, entering, and searching bibliographic data; and knowledge of library automated systems, such as OCLC and MARC formats. M.L.S. student preferred.
Responsibilities: The Library Assistant’s main responsibilities include ordering acquisitions and recording them into a shared Library Online Catalog; maintaining financial records and processing invoices; maintaining the stacks, including labeling, shelving, and shifting the collections; packaging and mailing interlibrary loans and other library projects; circulating materials to Museum staff; assisting both the Museum staff and the public onsite and via phone, letter, fax, and email; and photocopying, scanning, and other general office work.
Work schedule: 20 hours a week, Wednesday through Friday, 9 a.m. to 5 p.m., first Saturdays of the month from October to June, and possible late hours on Thursdays
To apply: Please send a résumé and cover letter via email to firstname.lastname@example.org.
Job link here.
The full-time Archives Manager manages and processes historical archive collections of the Museum and oversees records management of recent Museum records. The position also oversees all data related to archival collections and assists staff and researchers with archives research.
Other Responsibilities: Processes, describes, and manages Museum archival collections; works with Museum departments to comply with Museum’s Records Retention Policy and Schedules; manages new records accessions following records retention schedule, oversees transfer and retrieval of archive materials’ from offsite and onsite storage spaces; maintains inventories of archival boxes in storage and their physical arrangement in storage; updates the Archives Finding aid to reflect newly processed archives; manages and answers research and references requests for Archives from staff and external researchers; supervision of processing progress of Project Assistant Archivist and interns; front desk reference responsibilities as scheduled
Requirements: 4 years’ experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards, such as EAD and DACs; operating knowledge Access databases and of archival management systems, such as ArchiveSpace; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills.
Follow this link for more information.
The Huntington Library is currently accepting applications for a full-time Registrar, Job Number 061-15. The Registrar, Library is responsible for all aspects of registration for objects on display in the Library’s permanent exhibition halls and temporary exhibition spaces as well as incoming and outgoing loans for the Library. The post holder will work closely with the Head of Conservation, Conservators, Exhibitions Coordinator, Exhibit Manager, Curators, and staff across the institution to further the mission of The Huntington. He/she will report to Head of Registration and Collections Management, Art Collections.
Review of applications will begin immediately and continue until the position is filled. View the full job posting and instructions on how to apply at our website: http://www.huntington.org/WebAssets/Templates/content.aspx?id=924
The Savannah School of Art and Design is seeking applicants for the position of Reference Librarian.
This position works with Reference Department staff and other library staff members to assist students, faculty and staff in their research and instruction needs. The Reference Librarian also assists in the promotion of library collections and services to the SCAD Community.
· ALA-accredited MLS or MLIS degree
· Ability to plan and provide library instruction that incorporates information literacy standards and current teaching practices
· Current knowledge in the library field to address general and subject-specific information resources and effective search strategies
· Up-to-date and knowledgeable about emerging technologies that support reference and instructional services
· Education or significant research experience in one or more subjects offered at SCAD
· Superior verbal, written and interpersonal communication skills
· Prior experience working collaboratively with faculty, students and staff in an academic library environment is preferred
Details and application instructions can be viewed at https://scadjobs.scad.edu/postings/9601.
Temporary, one-year Archivist position to arrange, describe, and house the papers, photographs, artworks, and associated materials in the archive of artist Edward Ruscha.
Working as a member of the Research and User Services (RUS) Librarians team, the Art and Design Librarian will administer the collection and provide research services primarily for the Corcoran School of the Arts and Design within the Columbian College of The George Washington University. The Art and Design collection is located on the first floor of the Gelman Library and supports the artistic and academic needs of the Corcoran School and the wider GW population. For further information, please visit http://library.gwu.edu/art-design. A key challenge for the position is to evaluate the relationship between the Corcoran School and the Art Department, and to develop a cohesive plan for their mutual needs. This is a newly created position that offers strong opportunities for leadership in developing the collections and services of a prominent art school within a major research university.
The Architecture Library Specialist is responsible for the Architecture Library in the absence
of the Director. The position works a closing shift schedule (currently 12:30 pm to 8:30 pm
during fall and spring semesters). The schedule may include any hours of days of the week
that the Architecture Library is open and may be changed as needed. For more information
The full-time Archivist will manage and reassess the extensive archives of the Dedalus Foundation. The collection is comprised of two distinct areas: materials created by the artist Robert Motherwell, and materials generated by the foundation after Motherwell’s death in 1991. Motherwell’s papers consist of tens of thousands of documents, including extensive personal and professional correspondence, handwritten manuscripts, drafts of his writings, transcripts of lectures and interviews, studio and business records, datebooks documenting his daily activities, and many other materials. The photographic archive consists of more than 24,000 photographs of works of art, exhibition installations, studio documentation, events, and portraits/personal images. The archives are arranged and described, with current finding aids available. Some materials have been digitized, including video and audio recordings.
Job Posting: Research & Collections Librarian / Fine Arts Library, Harvard University, Cambridge, MAPosted: October 1, 2014
Minimum 3 years experience.
The position of Research & Collections Librarian participates in research, teaching, and learning services and initiatives and contributes regularly to collection development activities for Fine Arts Library. Responsibilities include collaboration in the development and implementation of library programs, online learning tools, and services for the College, FAS, GSAS, and the University. This position will work closely with library colleagues, faculty, students, museum staff and interns, teaching fellows, and educational technologists to facilitate opportunities for students to discover, evaluate, organize, synthesize, and ethically use a wide range of arts resources in multiple formats. S/he supports virtual and in-person reference services, outreach and library learning programs, and library assessment initiatives.
The Visual Resources Librarian, embedded within the Department of Art, coordinates the creation, management, and use of Visual Resources for art history and studio art instruction at Lafayette College, as well as for faculty and students from other academic departments. Manages digital imaging lab within the Department of Art. Participates in the Library’s instruction program, serving as campus lead for visual literacy education. Contributes to the development of disciplinary image collections to support the curriculum, including image production, using and displaying digital assets, and consultation on best practices for daily use of digital resources.
A leading contemporary gallery in Chelsea is looking for a dynamic, highly organized, self-motivated candidate to fill a full-time Associate Archivist position. The ideal candidate must be detail-oriented, highly organized, proactive attitude, and comfortable working in a fast-paced environment with rapidly changing priorities.
Manage Press and Text archive for Gallery and Gallery Artists
• Research press and publications, domestic and internationally
• Manage Artist Press Portfolios for use by clients and institutions
• Track online presence for Gallery and Gallery Artists
Manage Book Library
• Tracking and ensuring gallery has all publications that Artists are included in
• Research and purchase books related to Gallery programming
• Create and maintain book inventory system
• Manage Gallery Book store
Manage Image Archives
• With Photographers oversight, maintain the digital and hard image archives
• Manage Literature and Exhibition Histories
• Other duties as needed.
The mission of this position is to provide accurate and prompt bibliographic records in local and international cataloging databases for the Harold B. Lee Library General and Special Collections materials that relate to music and dance subject areas. This covers all formats including text, digital, audio-visual, and serial, with a growing emphasis on digital manifestations. The mission also includes participating in scholarship, creative works, and other professional development activities associated with faculty status.