Full-time schedule 35 hours per week, Monday through Friday
Duties & Responsibilities Job Summary:
Under general guidance from the Archivist/Records Manager, assists in the overall operation and functioning of the Harvard Art Museums Archives. Provides reference services, records management, and administrative support to the department and to the Archivist/Records Manager.
Duties and Responsibilities:
Assists in providing research services to museums staff, Harvard students and faculty, and external researchers. Researches archival collections and responds to email, telephone, and in-person inquiries. Monitors researchers in the Archives’ study space and provides on-site assistance. Tracks research inquires and visits, and creates topical reference guides for high-use collections.
Aids in executing records management procedures. Reviews inactive institutional records in all formats. Creates folder lists, references Harvard General Records Schedule, and prepares records for transport to offsite storage facility or digital repository.
Assists in appraising, arranging, and describing analog and digital collections. Processes manuscript collections, performs basic preservation tasks, and creates DACS-compliant finding aids encoded in EAD as well as MARC records for inclusion in Harvard’s online catalogs. Performs collections research to create exhibits and content for social media, and participates in varied outreach activities on behalf of the Archives.
Provides general departmental support including collection maintenance and monitoring archival supplies for reorder. May train and supervise student assistants and interns. Assists Archivist/Records Manager in department planning and policy initiatives as needed.
Related responsibilities as assigned.
MLS with archives concentration from an ALA-accredited program required and a minimum of one year of professional archival experience, including reference services and archival processing.
Additional Qualifications Degree in Art History or History useful, but not required. Records management experience a plus.
Demonstrated proficiency with Encoded Archival Description, MARC format, DACS, RDA. Experience with FileMakerPro and The Museum System (TMS) a strong plus. Excellent interpersonal and written communication skills required. Positive, problem solving and customer service attitude. Must be reliable, organized, and detail-oriented. Discretion with confidential information essential. Must be comfortable working in a small team with minimal supervision in a busy museum archives.
This position is located within the National Museum of African American History and Culture (NMAAHC) branch of the Smithsonian Libraries (SIL).
The employee is responsible for the planning, administration, and implementation of the NMAAHC archives program. Additionally the individual advises the NMAAHC collections and curatorial staff on the suitability of potential acquisition of archival materials; coordinates access service, reference service, service to the NMAAHC research community and assists with special projects such as the museum’s oral history program.
The Adirondack Museum (AM) in Blue Mountain Lake, founded in 1957, is one of the premier cultural institutions in upstate New York and is accredited by the American Alliance of Museums. AM’s 65,000 square feet of exhibitions are dedicated to telling the story of one of America’s most unique regions, its residents, and visitors. The year-round staff includes 33 employees with an additional 50 seasonal employees added during the open season May – October. The operating budget is approximately $5M. AM is embarking on an exciting period of growth and change. Detailed information about AM and its programs is available at www.adkmuseum.org
The AM has received funding from the Council on Library and Information Resources to hire an individual with strong organizational skills, and great attention to detail, to work with the Collections Department. Under the direction of the Chief Curator, this position will perform responsibilities related to documentation and preservation of the historic photograph collection. The Photo Cataloguer will supervise interns for this project and assist with the development of a catalog manual for visual collections. The position is a temporary (approximately 2 years), full-time position and offers a competitive salary and benefits.
|Candidates must have a Master’s Degree in Library Science and two years’ experience cataloguing visual materials. Knowledge of museum cataloguing techniques and museum software strongly preferred. The individual must have outstanding research skills and the ability to effectively manage time. Excellent written, verbal, and interpersonal skills as well as strong computer skills (Microsoft Word, Excel, and Outlook) are required. Send cover letter, resume and salary requirements to:
Attn: Colleen Sage, Human Resources Mgr.
PO Box 99, Blue Mt. Lake, NY 12812
Responsible for the administration of photographic collections, which include negative film collections, motion picture films and videos, and photographic prints. This includes acquisition, and de-accession, preservation, conservation and description, reference service, outreach, exhibition, publication, security, loans, and maintenance of the collection. Manages special projects, including database and digitization projects.
- Responsible for the administration of all photographic collections.
Creates goals for managing photographic collection.
Aids in the formulation of policies and procedures related to photographic collections.
Oversees daily maintenance and control of photographic collections and databases.
- Oversees acquisitions, processing, cataloging and digitalization of photographic collections materials.
Arranges, describes, and assists with cataloging archival collections.
Oversees photographs to be added to the Library web page.
Creates and works with databases .
Works directly with donors regarding photographic materials.
Develops and encourages sources for potential acquisitions.
- Conducts research related to the Photography Collections.
Researches history of photographers and maintains a database.
Researches and documents copyright restrictions related to the Photography Collection.
Researches and identifies collection themes for exhibitions and publications.
Prepares text for photography exhibitions, catalogs and publishes articles on the Photography.
- Oversees preservation and conservation of photographic materials.
Assists with monitoring environmental conditions.
Oversees conservation treatments.
Initiates collection surveys and grant-funded projects to insure longevity of the photographic collections.
- Provides Outreach and Education.
Provides lectures on the photographic collection as requested.
Trains volunteers, interns and assigns tasks.
Documents and evaluates performance of assigned tasks.
- Responsible for exhibits related to the photography collection for the Museum.
Assists Museum Curators with exhibits related to photographs.
Develops and curates exhibits related to the Library photo collection.
- Continues professional development.
Keeps current with professional literature.
Participates in professional associations.
Attends conferences and/or pursues continuing education.
Maintains professional contacts.
- Other duties as assigned.
Experience and Skills:
Knowledge, Skills, Abilities:
- Proficiency in Microsoft Office software and ability to work with databases.
- Effective organizational and administrative skills.
- Excellent written and oral communication skills.
- Attention to accuracy and detail.
- Knowledge of collection management software
Minimum of 2 – 4 years work experience with photographic collections or materials.
Education, Licensure, Certifications:
B.A. in history, public history or related field with a strong focus in photography.
M.F.A.: preferred fields–photo-history, the imaging arts, or photography
Job Posting: Cataloger/Reference Librarian (Part-time), George Eastman House International Museum of Photography and Film, Rochester, NYPosted: December 12, 2014
Job Title: Cataloger/Reference Librarian (Part-time)
Department: Richard and Ronay Menschel Library
Reports To:Virginia Dodier, Associate Librarian
Status: Part-time – 28 hours per week
Start Date: Immediately
Posting Dates: December 9, 2014 through December 23, 2014
Responsible for cataloging and maintaining online library collection database. Provide reference and advisory services to researchers, staff, students, volunteers and library visitors.
- Catalog and classify library collection materials in all formats and languages, using Online Computer Library Center (OCLC) Connexion and following Anglo-American Cataloging Rules (2nd ed.) (AACR2) and Library of Congress Subject Headings (LCSH). Both original cataloging and copy cataloging required.
- Manage Voyager Online Public Access Catalog (OPAC) modules and OCLC cataloging and interlibrary loan modules. Perform system implementations, upgrades and integration of new modules, as needed.
- Act as liaison to the University of Rochester (UR) for George Eastman House (GEH) library records held in the UR Voyager OPAC system. Serve as first responder for any Voyager issues, troubleshooting and working with the UR support team, as needed.
- Serve as contact person for OCLC and Rochester Regional Library Council.
- Fulfill library reference requests submitted through GEH website, letter, email, or phone.
- Instruct researchers, students, visitors and staff in the use of library catalogs and finding aids, and in the safe handling of library materials. Provide student orientations and tours.
- Manage the serials operation responsibilities, including purchasing. Supervise volunteers in serials processing and record keeping.
- Direct and supervise student workers and volunteers to ensure that work meets standards.
- Assist the Associate Librarian with library policies and procedures, specifically for cataloging and reference services.
- Purchase and catalog library acquisitions. Maintain acquisition records.
- Submit and process all interlibrary loan (ILL) requests for materials not available at GEH, as requested by staff and students.
- Catalog materials for the Conservation Department library.
- Other responsibilities/projects as assigned by the Associate Librarian.
- Supervise students and volunteers. Ensure that work meets standards.
Please submit your cover letter and resume for consideration to Virginia Dodier, Associate Librarian email@example.com
The Rakow Research Library at The Corning Museum of Glass is currently seeking applicant for a Cataloging intern and for a Public Services intern. More information can be found at: http://www.cmog.org/get-involved/internships.
The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the field of cataloging. The successful candidate will have the opportunity to work with our book collection, which covers subject areas from archaeology to zoology and everything glass in between. Projects involve modifying and enhancing existing bibliographic records, copy-cataloging, and authority work, but may be tailored to the strengths and/or interests of the individual intern.
The preferred candidate is a motivated problem solver with an interest in cataloging. Applicants should have some practical experience with copy cataloging and the use of authority files. The intern will have strong organizational skills and attention to detail, and will feel comfortable working semi-independently with library materials in various languages. Ability to work in a Windows environment is required. Hands-on experience with OCLC Connexion and the Voyager library system is a plus. Experience with art-related subject matter is preferred but not necessary.
Public Services Internship
The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the area of public services. The successful candidate will have the unique opportunity to work with our diverse international patron base, ranging from grade school students to studio artists to advanced scholars. Intern will work with the Public Services Team, in-person and virtual reference work, instruction, creating LibGuides, and planning social media campaigns and the internship may be tailored to the strengths and/or interests of the individual intern.
The preferred candidate is energetic, outgoing, and dynamic. Applicants should have some practical experience with reference, instruction or social media. The intern will have strong organizational skills and attention to detail.
KHS is currently undertaking a comprehensive inventory of the museum collection that contains an estimated 100,000-150,000 individual pieces. The project will entail inventorying, describing, and photographing items in the museum collection to help gain physical and intellectual control over the KHS collections. The project will culminate with every object in the KHS museum collections becoming accessible to researchers through the KHS Objects catalog (www.history.ky.gov/objects).
A successful candidate will have a Master’s degree in Museum Studies, Public History, History, Art History or a related field. Other minimum requirements include: 1-2 years of experience handling museum collections, cataloging collections, and working with volunteers. The candidate should have 1 year of experience with the operation and maintenance of collections management software programs, Past Perfect 5.0 is preferred. The project does include moving some heavy items so the successful candidate should be comfortable lifting items that may weigh 30-50 pounds. The candidate should also have familiarity with writing for social media platforms such as blogs and Facebook.
The Chicago History Museum has two new job openings in their Rights and Reproductions department. Details are listed below:
LICENSING AND REPRODUCTIONS COORDINATOR
The Licensing and Reproductions Coordinator increases the visibility of CHM collections and generates earned revenue by providing for the delivery of reproductions of CHM collection materials for publication, media, research, licensing, and other commercial and non-commercial uses, both internal and external. The Coordinator also seeks out and supports income-generating licensing and product development opportunities and initiatives in an efficient and cost-effective manner.
* Receive and prioritize internal and external requests for reproductions and use rights, negotiate usage terms and fees, process contracts and payments, and ensure on-time delivery of reproduction orders
* Prepare original materials for digitization, including retrieving requested collection materials, checking rights status, scheduling photographic work with the Photo Lab, and generating caption, credit line, and other descriptive and administrative metadata
* Ensure that original collection materials are handled appropriately according to safe object handling protocols and returned to appropriate storage locations following reproduction
* Accurately organize and safely maintain files of reproduction negatives, slides, and transparencies
* Utilizing digital asset management system, enhance, verify, and create descriptive and administrative metadata for digital objects following national and local metadata/cataloging protocols and procedures
* Accurately maintain databases and other systems for documenting service activities and tracking order status and payments
* Lift, carry, or otherwise move objects weighing up to 20 lbs.
* With Department Head and supervisor, participate in the development of policies, procedures, and strategies governing digitization, order fulfillment, and digital assets management
* Recruit, train, and supervise volunteers, interns, and work study students
* Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries
* Contribute to and promote a positive culture at CHM by demonstrating the values of CHM in interactions with colleagues, external partners, and all audiences and through the products developed and services delivered.
* Prepare financial reports and weekly transmittals to the Accounting Department
* Serve as liaison with external research and licensing agencies and other external contractors
* Serve on interdepartmental staff committees
* Other duties as assigned
For information on qualifications required and applications instructions, please go to: https://home.eease.adp.com/recruit/?id=10414991
LICENSING AND REPRODUCTIONS TECHNICIAN (PART-TIME)
The Licensing and Reproductions Technician provides clerical, customer service, and research assistance to support the delivery of reproduction and licensing services for internal and external constituents, ensuring that collection materials are handled in a safe and prudent manner, digital assets contain accurate and complete metadata, and that services are delivered efficiently, on time, and in a helpful and professional manner.
* Respond to internal and external requests for reproductions and use rights, provide customers with information on licensing usage terms and fees, prepare licensing contracts, and record and route payments received
* Prepare original materials for digitization, including retrieving requested collection materials, checking rights status, and generating caption, credit line, and other descriptive and administrative metadata
* Ensure that original collection materials are handled appropriately and returned to appropriate storage locations following reproduction
* Maintain physical files of reproduction negatives, slides, and transparencies
* Utilizing digital asset management system, enhance, verify, and create accurate descriptive and administrative metadata for digital objects following national and local metadata/cataloging protocols and procedures
* Maintain databases and other systems for documenting service activities and tracking order status and payments
* Lift, carry, and otherwise move boxes or objects weighing up to 25 pounds
* Create a team spirit and enhance communication within the Collections Department so that staff members will work collaboratively and in a supportive manner across departmental and functional area boundaries
* Contribute to and promote a positive culture at CHM by demonstrating the values of CHM in their interactions with colleagues, external partners, and all audiences and through the products developed and services delivered
* Other duties as assigned
For information on qualifications required and applications instructions, please go to: https://home.eease.adp.com/recruit/?id=10414781
Dumbarton House, a Federal period historic house Museum in Georgetown, seeks an Archivist/Librarian Intern to work with the rare book and manuscript collection during the fall 2011.
Dumbarton House, headquarters of The National Society of The Colonial Dames of America, offers visitors an opportunity to enhance their appreciation of early American history. Dumbarton House strives to inform and educate the public, about life in Washington during the early days of the Republic (circa 1800) and about Federal Period decorative arts and architecture.
Dumbarton House’s collection of decorative and fine art consists primarily, but not exclusively, of objects dating from the Federal period of U.S. history (approximately 1790-1830). The Dumbarton House manuscript and book collection includes an original copy of the Articles of Confederation, as well as papers, journals, account books, ledgers and letters documenting nearly 300 years of Nourse family life. In addition to our permanent exhibition, we also offer a series of temporary exhibits that feature topics relevant to the museum. The Archivist/Library Intern works directly with and reports to the Museum Curator.
The fall 2011 intern will work closely with the rare book and manuscript collection, re-housing, conditioning, numbering, scanning, and assisting with accessioning the over 1000 pieces in the manuscript collection as well as the nearly 150 rare books.
Working with the Museum Curator and the Collections Assistant, the intern will be responsible for ensuring that the manuscript and book collection is stored, handled, and cared for according to museum standards. The Archivist/Library Intern will write a policy and procedures document outlining best practices in care, handling, and storage of the collection. In addition, the intern will prioritize the conservation needs of this specific collection. Finally, the intern will assist in moving this collection forward to become accessible online along with aiding in the process of making the museum’s research library of roughly 1,000 books accessible online.
The internship program is designed to provide practical, hands-on experience to students pursuing a graduate-level or PhD degree in Library Sciences, American History, Museum Studies, Material Culture Studies, or related field. Applicants with a recent degree, working toward a degree, and/or comparable work experience will be considered. Applicants must be able to work independently with minimal supervision, and be willing to assist with all aspects of working in a small, historic house museum.
- Available 8-12 hours/week for a total of 150 hours over the course of the semester.
The Archivist/Librarian Intern will:
- Propose, research, develop, and write procedures for the care of the rare book and manuscript collection
- Scan and condition report manuscript collection
- Re-house those pieces that are not currently housed properly
- Assess conservation needs of collection and create a priority list
- Catalogue, condition report, and accession Rare Book Collection
- Create online catalogue of current research library for public access
- Excellent organizational skills and attention to detail;
- Excellent research and written and oral communication skills;
- Familiarity with proper terminology in field and a particular interest in the Federal period a plus;
- The ability to work both independently and as part of a team;
- Experience with MS Office applications (Word and Excel), knowledge of databases and office equipment;
- Experience with Past Perfect 4.0 and 5.0 a plus; and
- Strength, dexterity, and mobility to perform all duties.
Academic credit may be arranged in cooperation with a sponsoring college or university. A stipend may be available.
- Send position-focused cover letter, resume or CV, and 2 professional/academic references to:Archivist/Librarian Intern c/o Education Director, 2715 Q Street, NW, Washington, DC, 20007-3071;firstname.lastname@example.org; FAX: 202-337-0348.
- Qualified applicants will be contacted to schedule an interview. Please do not contact Dumbarton House to inquire about your application status.
For more information about the Museum and our programs, please visit www.DumbartonHouse.org