Full-time schedule 35 hours per week, Monday through Friday
Duties & Responsibilities Job Summary:
Under general guidance from the Archivist/Records Manager, assists in the overall operation and functioning of the Harvard Art Museums Archives. Provides reference services, records management, and administrative support to the department and to the Archivist/Records Manager.
Duties and Responsibilities:
Assists in providing research services to museums staff, Harvard students and faculty, and external researchers. Researches archival collections and responds to email, telephone, and in-person inquiries. Monitors researchers in the Archives’ study space and provides on-site assistance. Tracks research inquires and visits, and creates topical reference guides for high-use collections.
Aids in executing records management procedures. Reviews inactive institutional records in all formats. Creates folder lists, references Harvard General Records Schedule, and prepares records for transport to offsite storage facility or digital repository.
Assists in appraising, arranging, and describing analog and digital collections. Processes manuscript collections, performs basic preservation tasks, and creates DACS-compliant finding aids encoded in EAD as well as MARC records for inclusion in Harvard’s online catalogs. Performs collections research to create exhibits and content for social media, and participates in varied outreach activities on behalf of the Archives.
Provides general departmental support including collection maintenance and monitoring archival supplies for reorder. May train and supervise student assistants and interns. Assists Archivist/Records Manager in department planning and policy initiatives as needed.
Related responsibilities as assigned.
MLS with archives concentration from an ALA-accredited program required and a minimum of one year of professional archival experience, including reference services and archival processing.
Additional Qualifications Degree in Art History or History useful, but not required. Records management experience a plus.
Demonstrated proficiency with Encoded Archival Description, MARC format, DACS, RDA. Experience with FileMakerPro and The Museum System (TMS) a strong plus. Excellent interpersonal and written communication skills required. Positive, problem solving and customer service attitude. Must be reliable, organized, and detail-oriented. Discretion with confidential information essential. Must be comfortable working in a small team with minimal supervision in a busy museum archives.
This position is located within the National Museum of African American History and Culture (NMAAHC) branch of the Smithsonian Libraries (SIL).
The employee is responsible for the planning, administration, and implementation of the NMAAHC archives program. Additionally the individual advises the NMAAHC collections and curatorial staff on the suitability of potential acquisition of archival materials; coordinates access service, reference service, service to the NMAAHC research community and assists with special projects such as the museum’s oral history program.
The Adirondack Museum (AM) in Blue Mountain Lake, founded in 1957, is one of the premier cultural institutions in upstate New York and is accredited by the American Alliance of Museums. AM’s 65,000 square feet of exhibitions are dedicated to telling the story of one of America’s most unique regions, its residents, and visitors. The year-round staff includes 33 employees with an additional 50 seasonal employees added during the open season May – October. The operating budget is approximately $5M. AM is embarking on an exciting period of growth and change. Detailed information about AM and its programs is available at www.adkmuseum.org
The AM has received funding from the Council on Library and Information Resources to hire an individual with strong organizational skills, and great attention to detail, to work with the Collections Department. Under the direction of the Chief Curator, this position will perform responsibilities related to documentation and preservation of the historic photograph collection. The Photo Cataloguer will supervise interns for this project and assist with the development of a catalog manual for visual collections. The position is a temporary (approximately 2 years), full-time position and offers a competitive salary and benefits.
|Candidates must have a Master’s Degree in Library Science and two years’ experience cataloguing visual materials. Knowledge of museum cataloguing techniques and museum software strongly preferred. The individual must have outstanding research skills and the ability to effectively manage time. Excellent written, verbal, and interpersonal skills as well as strong computer skills (Microsoft Word, Excel, and Outlook) are required. Send cover letter, resume and salary requirements to:
Attn: Colleen Sage, Human Resources Mgr.
PO Box 99, Blue Mt. Lake, NY 12812
Responsible for the administration of photographic collections, which include negative film collections, motion picture films and videos, and photographic prints. This includes acquisition, and de-accession, preservation, conservation and description, reference service, outreach, exhibition, publication, security, loans, and maintenance of the collection. Manages special projects, including database and digitization projects.
- Responsible for the administration of all photographic collections.
Creates goals for managing photographic collection.
Aids in the formulation of policies and procedures related to photographic collections.
Oversees daily maintenance and control of photographic collections and databases.
- Oversees acquisitions, processing, cataloging and digitalization of photographic collections materials.
Arranges, describes, and assists with cataloging archival collections.
Oversees photographs to be added to the Library web page.
Creates and works with databases .
Works directly with donors regarding photographic materials.
Develops and encourages sources for potential acquisitions.
- Conducts research related to the Photography Collections.
Researches history of photographers and maintains a database.
Researches and documents copyright restrictions related to the Photography Collection.
Researches and identifies collection themes for exhibitions and publications.
Prepares text for photography exhibitions, catalogs and publishes articles on the Photography.
- Oversees preservation and conservation of photographic materials.
Assists with monitoring environmental conditions.
Oversees conservation treatments.
Initiates collection surveys and grant-funded projects to insure longevity of the photographic collections.
- Provides Outreach and Education.
Provides lectures on the photographic collection as requested.
Trains volunteers, interns and assigns tasks.
Documents and evaluates performance of assigned tasks.
- Responsible for exhibits related to the photography collection for the Museum.
Assists Museum Curators with exhibits related to photographs.
Develops and curates exhibits related to the Library photo collection.
- Continues professional development.
Keeps current with professional literature.
Participates in professional associations.
Attends conferences and/or pursues continuing education.
Maintains professional contacts.
- Other duties as assigned.
Experience and Skills:
Knowledge, Skills, Abilities:
- Proficiency in Microsoft Office software and ability to work with databases.
- Effective organizational and administrative skills.
- Excellent written and oral communication skills.
- Attention to accuracy and detail.
- Knowledge of collection management software
Minimum of 2 – 4 years work experience with photographic collections or materials.
Education, Licensure, Certifications:
B.A. in history, public history or related field with a strong focus in photography.
M.F.A.: preferred fields–photo-history, the imaging arts, or photography
Job Posting: Cataloger/Reference Librarian (Part-time), George Eastman House International Museum of Photography and Film, Rochester, NYPosted: December 12, 2014
Job Title: Cataloger/Reference Librarian (Part-time)
Department: Richard and Ronay Menschel Library
Reports To:Virginia Dodier, Associate Librarian
Status: Part-time – 28 hours per week
Start Date: Immediately
Posting Dates: December 9, 2014 through December 23, 2014
Responsible for cataloging and maintaining online library collection database. Provide reference and advisory services to researchers, staff, students, volunteers and library visitors.
- Catalog and classify library collection materials in all formats and languages, using Online Computer Library Center (OCLC) Connexion and following Anglo-American Cataloging Rules (2nd ed.) (AACR2) and Library of Congress Subject Headings (LCSH). Both original cataloging and copy cataloging required.
- Manage Voyager Online Public Access Catalog (OPAC) modules and OCLC cataloging and interlibrary loan modules. Perform system implementations, upgrades and integration of new modules, as needed.
- Act as liaison to the University of Rochester (UR) for George Eastman House (GEH) library records held in the UR Voyager OPAC system. Serve as first responder for any Voyager issues, troubleshooting and working with the UR support team, as needed.
- Serve as contact person for OCLC and Rochester Regional Library Council.
- Fulfill library reference requests submitted through GEH website, letter, email, or phone.
- Instruct researchers, students, visitors and staff in the use of library catalogs and finding aids, and in the safe handling of library materials. Provide student orientations and tours.
- Manage the serials operation responsibilities, including purchasing. Supervise volunteers in serials processing and record keeping.
- Direct and supervise student workers and volunteers to ensure that work meets standards.
- Assist the Associate Librarian with library policies and procedures, specifically for cataloging and reference services.
- Purchase and catalog library acquisitions. Maintain acquisition records.
- Submit and process all interlibrary loan (ILL) requests for materials not available at GEH, as requested by staff and students.
- Catalog materials for the Conservation Department library.
- Other responsibilities/projects as assigned by the Associate Librarian.
- Supervise students and volunteers. Ensure that work meets standards.
Please submit your cover letter and resume for consideration to Virginia Dodier, Associate Librarian firstname.lastname@example.org
The Rakow Research Library at The Corning Museum of Glass is currently seeking applicant for a Cataloging intern and for a Public Services intern. More information can be found at: http://www.cmog.org/get-involved/internships.
The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the field of cataloging. The successful candidate will have the opportunity to work with our book collection, which covers subject areas from archaeology to zoology and everything glass in between. Projects involve modifying and enhancing existing bibliographic records, copy-cataloging, and authority work, but may be tailored to the strengths and/or interests of the individual intern.
The preferred candidate is a motivated problem solver with an interest in cataloging. Applicants should have some practical experience with copy cataloging and the use of authority files. The intern will have strong organizational skills and attention to detail, and will feel comfortable working semi-independently with library materials in various languages. Ability to work in a Windows environment is required. Hands-on experience with OCLC Connexion and the Voyager library system is a plus. Experience with art-related subject matter is preferred but not necessary.
Public Services Internship
The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is excited to offer an internship for a library science student interested in the area of public services. The successful candidate will have the unique opportunity to work with our diverse international patron base, ranging from grade school students to studio artists to advanced scholars. Intern will work with the Public Services Team, in-person and virtual reference work, instruction, creating LibGuides, and planning social media campaigns and the internship may be tailored to the strengths and/or interests of the individual intern.
The preferred candidate is energetic, outgoing, and dynamic. Applicants should have some practical experience with reference, instruction or social media. The intern will have strong organizational skills and attention to detail.
KHS is currently undertaking a comprehensive inventory of the museum collection that contains an estimated 100,000-150,000 individual pieces. The project will entail inventorying, describing, and photographing items in the museum collection to help gain physical and intellectual control over the KHS collections. The project will culminate with every object in the KHS museum collections becoming accessible to researchers through the KHS Objects catalog (www.history.ky.gov/objects).
A successful candidate will have a Master’s degree in Museum Studies, Public History, History, Art History or a related field. Other minimum requirements include: 1-2 years of experience handling museum collections, cataloging collections, and working with volunteers. The candidate should have 1 year of experience with the operation and maintenance of collections management software programs, Past Perfect 5.0 is preferred. The project does include moving some heavy items so the successful candidate should be comfortable lifting items that may weigh 30-50 pounds. The candidate should also have familiarity with writing for social media platforms such as blogs and Facebook.