Duties & Responsibilities:
This position is responsible for processing archival collections, including arranging and describing, cataloguing, rehousing, tracking locations and transferring to storage. The position is also responsible for managing digitization projects of the Museum’s large holdings of photographic collections. The position is needed to prepare Peabody archival collections for a proposed renovation, to track and move collections, and to establish intellectual control over the backlog of unprocessed archival collections and new accessions. This position will rehouse, catalogue, track and coordinate move of photographic material to off-site storage locations. Rehouse as needed, catalogue, track and coordinate move of map collection and oversize plans, prints and drawings (8,000+ items). Process (arrange, describe, rehouse, catalogue) archival collections to prepare for storage. Perform research pertaining to materials as needed to gain intellectual control. Oversee image scanning projects by student and LHT employees; provides training in technical procedures. Performs quality control of TMS (The Museum System) data associated with digital projects. Assists with the daily activities in the Peabody Museum Archives as needed. Other duties as required.
Two years experience as a collections technician, archivist assistant or related position in an archive, library or museum working directly with archival collections
Knowledge of issues of handling, storage, and preservation of fragile archival collections. Solid knowledge of established archival standards and best practices for processing archival materials. Proficiency with relational databases such as TMS (The Museum System), and knowledge of basic metadata and descriptive standards for anthropological collections. Technology skills, including digital imaging hardware and software, , Microsoft Office, XML, HTML and EAD. Familiarity with archaeology and anthropology disciplines. Ability to work independently and as part of a team and communicate effectively with museum staff. Excellent organizational skills and ability to establish priorities and focus on designated tasks to meet project deadlines. Ability to lift heavy boxes.
All formal offers will be made by FAS Human Resources
A strong internal candidate has been identified
This is a term position with a scheduled end date of Dec. 31, 2016
The Thomas J. Watson Library at the Metropolitan Museum of Art is seeking candidates for a temporary part-time Archives Assistant position. The position is 14 hours per week for six months, working on a project to survey archival materials held by curatorial and other departments throughout the Museum under the direction of the Chief Librarian and Managing Archivist.
Primary Responsibilities and Duties
- Survey archival materials in Museum offices to determine number of distinct collections, their physical extent and condition, preservation needs, and research potential
- Enter information about archival collections into survey database.
Requirements and Qualifications
Experience and Skills
- Basic knowledge of preservation and conservation practices for historical records required.
- Familiarity with archival surveys, and with standards for the arrangement and description of archival collections required.
- Experience entering information into Microsoft Access or similar database required.
- Strong oral communication skills required.
Knowledge and Education
- BA degree in art history, history or related field required.
- Some coursework completed towards Masters Degree in Library Science, Information Science, or History/Archival Management required.
Please send a cover letter and resume to firstname.lastname@example.org , with “archives assistant” in the subject line.
Art Librarian – Special Collections and Archives
Hillwood Estate Museum & Gardens
Media Curation Librarian
University of California, San Diego
San Diego, California
Museum Specialist (Art) (Photo Archives)
Digital Asset Systems Manager – Job No. 1504
The Rock and Roll Hall of Fame and Museum is currently considering applicants for the position of Digital Asset Systems Manager. The Digital Asset Systems Manager reports to the VP of Technology. This position holds a critical role at the Rock and Roll Hall of Fame and Museum and will be a key player in the new Technology division as we architect the digital ecosystem that will support exhibits, web, mobile, and educational content for years to come. The Digital Asset Systems Manager evaluates, recommends, and implements methodologies, standards, and software for the centralized
storage, management, preservation, and distribution of institutional digital assets. The Digital Asset Systems Manager also deploys, supports, and maintains technology resources in the Library and Archives, including specialized library applications and hardware. The ideal candidate will have experience with Digital Asset Management (DAM), Content Management, and library and archives management systems, with specific experience integrating these systems and creating public-facing portals to allow exploration and interaction with content. The ideal candidate will also bring a
knowledge of, and passion for, the history of rock and roll and related music genres.
The Project Archivist reports to the Head Archivist and is responsible for processing the Jane Scott Papers, and performing preservation digitization of her reporter’s notebooks. This is a temporary, full-time, 3-month Ohio History grant-funded position that requires specialized archival work.
This position is located in the Freer Gallery of Art and the Arthur M. Sackler Gallery, Smithsonian Institution (FSA). The galleries are devoted to the research, acquisition, exhibition, care, and management of the collections of Asian art in each museum and American art in the Freer Gallery. The two museums are co administered and share the same staff; however, they maintain separate identities. The collections of both museums are complementary, and provide extensive resources for original research, exhibitions, and the preservation of the cultural heritage of Asia.
The incumbent applies expert research techniques to serve as a manuscripts collections cataloger, responsible for creating online records representing overall collections, series, and item descriptions illustrated with digital representations. The records are made available online through the Smithsonian’s Collections Search Center (CSC).
- Cataloging extensive holdings of documents, photographs, drawings and ephemera relating to the history, scholarship and appreciation of Asian and Near Eastern art, archaeological and architecture.
- Link records to digital surrogates uploaded into the Smithsonian’s Digital Assets Management System (DAMS).
- Support the identification of portions of collections to be cataloged and made available online and research the accuracy and thoroughness of catalog entries.
The Library Assistant I will process the M. Knoedler & Co. archive as part of a four-person processing team. The influential art dealer M. Knoedler & Co. was one of the first art galleries established in the United States and played an instrumental role in shaping the emergent American art market in the mid 19th century. The processing team will focus on the gallery’s business records, and the research and photographic files maintained by the firm regarding artworks and collectors. This is a limited-term, part-time position (20 hours per week) through June 2016.
Duties include: re-housing collection materials into archival containers; organizing materials according to an arrangement plan; following local procedures to prepare a container list in the finding aid; preservation photocopying; other duties as assigned.
Required qualifications: bachelor’s degree or course work in art history or a related discipline; good organizational and communication skills; ability to work both independently and collaboratively with efficiency and attention to detail in a production-oriented environment; ability to lift 40 pounds.
Preferred qualifications: experience handling archival materials or special collections; experience with databases. Works under direct supervision on assignments that are routine in nature.
- Undergraduate course work in art history or related discipline
- 0-2 years related experience
- Reading knowledge in at least one foreign language preferred
- Good written and verbal communication skills
- Organizational skills and attention to detail
- Ability to lift boxes and push book trucks up to 40 pounds.
- Experience with common office software applications
- Ability to learn new technologies and software applications.
- Must be comfortable working collaboratively
Curatorial Department: Library Intern
This internship is dedicated to creating a small, specialized research library that will support the immediate needs of curatorial staff and visiting researchers at the Museum of Arts and Design. At the core of any museum is its exhibition program. In order to curate the most successful exhibitions a great deal of research is needed. MAD is in need of a library to support this research, as well as its position as the preeminent craft museum in the US. The intention of this library is to provide essential resources that reflect new and growing scholarly literature on craft history and theory, including books, periodicals, online resources, and important exhibition catalogs, focusing on craft and contemporary art.
- Evaluating the current library’s holdings, identifying key missing texts, and deaccessioning material not pertinent to a craft research library
- After evaluating the current library holdings, the intern will create a proposal for a cataloging system, relevant to a small museum library, such as LibraryThing or another program to be identified
- The intern will complete the project by adding the new books and resources to the library and cataloging in full
- Other archiving related responsibilities may include: helping to maintain the artist and exhibition files
An internship supporting the creation of a small, specialized research library with an emphasis on new studies and other contemporary resources in craft history and theory is a unique and rare opportunity for students of library science and/or the history of craft, decorative arts, or design. The internship will provide hands-on experience in the field of bibliographic research, library cataloging, and project management essential to careers in library science, exhibition curating, and collections management.
The Library Intern should be a graduate student obtaining a master’s degree in library science (preferably library science with a focus on art museum libraries), the history of craft, the decorative arts and/or design, archival studies, or a related field. Knowledge of art from the post war period to the present is required. The intern must be able to receive academic credit as a matriculated graduate student for this internship, and must be available 2-3 days per week. (S)he must be a self-motivated critical thinker able to work independently, as well as maintain high levels of organization.
To apply for this internship please send (1) a cover letter outlining your interests and relevant qualifications for this position, (2) a resume, and (3) 2-3 references to Samantha De Tillio at email@example.com with “Library Intern” in the subject line. Please also outline your academic needs for obtaining credit, for instance number of hours fulfilled, etc., as well as your availability (days of the week, number of days per week).
The Museum of Arts and Design (MAD) is an Equal Opportunity/Affirmative Action Employer.