Job Posting: Oral Histories Fellowship (Paid, F/T), BOMB Magazine, NY, NY

One-year fellowship, paid and full-time, to work on every aspect of the production of oral histories with African-American artists at BOMB Magazine beginning August 2015. This is an open, competitive position for recent graduates in art or art history who have shown great potential as editors or writers while pursuing their undergraduate or graduate degrees. The Oral Histories Fellowship will consist of the following responsibilities: acting as the contact for oral history interviewers and subjects; managing production, working with editors on multiple drafts of manuscripts; fact-checking and conducting biographical research; acquiring and cataloguing art images; writing introductions to oral histories; conducting one Oral History.


Internship Opportunity: National Digital Stewardship Residencies, NY, NY

Applications due May 22!

Residencies are available this year at Rhizome and Brooklyn Academy of Music (BAM)!

Job Postings: Digitization Project Manager, Baruch College

Baruch College, a senior college of the City University of New York, is currently seeking applicants for a Digitization Project Manager position in its Archives and Special Collections Department. The Digitization Project Manager will assist with a year-long grant-funded project (July 1, 2015-June 30, 2016) to digitize and provide access to print materials in the Institute of Public Administration Collection. The Institute of Public Administration (IPA) was an educational and consulting organization with roots going back to 1906, whose aims were the creation of an efficient, honest and professional government.

The successful candidate will work in collaboration with the Digital Initiatives Librarian to create a work plan for the digitization project.  Duties include establishing, implementing, and documenting workflows for the capture and storage of digital objects; inputting metadata; training and supervising two scanning technicians and student workers; and providing quality control on scans.

Experience: supervisory role managing digital projects, working knowledge of metadata and archival description standards (DACS, EAD, MODS, METS, and Dublin Core); knowledge of best practices for preservation of, and access to, digital collections; and experience generating checksums.

Requirements: The successful candidate will have a Master’s in Library Science (MLS) or closely related discipline.  This position requires at least two years of experience working on digitization projects and managing workflows.

Full time, Temporary from July 1, 2015-June 30, 2016. Compensation: $50,000. Application Deadline: May 20, 2015. Please send resume/CV and letter of recommendation to Professor Jessica Wagner, Digital Initiatives Librarian at Baruch College,

Internship Opportunity (Unpaid): Museum of Arts and Design, NY, NY

Curatorial Department: Library Intern

This internship is dedicated to creating a small, specialized research library that will support the immediate needs of curatorial staff and visiting researchers at the Museum of Arts and Design. At the core of any museum is its exhibition program. In order to curate the most successful exhibitions a great deal of research is needed. MAD is in need of a library to support this research, as well as its position as the preeminent craft museum in the US. The intention of this library is to provide essential resources that reflect new and growing scholarly literature on craft history and theory, including books, periodicals, online resources, and important exhibition catalogs, focusing on craft and contemporary art.

The Library Intern will evaluate and create an updated library that is fully functional for use by MAD curators and researchers. The intern will be responsible for:
  • Evaluating the current library’s holdings, identifying key missing texts, and deaccessioning material not pertinent to a craft research library
  • After evaluating the current library holdings, the intern will create a proposal for a cataloging system, relevant to a small museum library, such as LibraryThing or another program to be identified
  • The intern will complete the project by adding the new books and resources to the library and cataloging in full
  • Other archiving related responsibilities may include: helping to maintain the artist and exhibition files

An internship supporting the creation of a small, specialized research library with an emphasis on new studies and other contemporary resources in craft history and theory is a unique and rare opportunity for students of library science and/or the history of craft, decorative arts, or design. The internship will provide hands-on experience in the field of bibliographic research, library cataloging, and project management essential to careers in library science, exhibition curating, and collections management.


The Library Intern should be a graduate student obtaining a master’s degree in library science (preferably library science with a focus on art museum libraries), the history of craft, the decorative arts and/or design, archival studies, or a related field. Knowledge of art from the post war period to the present is required. The intern must be able to receive academic credit as a matriculated graduate student for this internship, and must be available 2-3 days per week. (S)he must be a self-motivated critical thinker able to work independently, as well as maintain high levels of organization.

To apply for this internship please send (1) a cover letter outlining your interests and relevant qualifications for this position, (2) a resume, and (3) 2-3 references to Samantha De Tillio at with “Library Intern” in the subject line. Please also outline your academic needs for obtaining credit, for instance number of hours fulfilled, etc., as well as your availability (days of the week, number of days per week).

The Museum of Arts and Design (MAD) is an Equal Opportunity/Affirmative Action Employer.

Internship Opportunities: Multiple Positions, Lincoln Center for the Performing Arts, NY, NY

Internships available in digitization and records management.

Job Postings: Two Corporate Archiving/DAM jobs in NYC

Photo Archivist, One Kings Lane, NYC

Launched in 2009, One Kings Lane is a leading online destination for the home, connecting daily design inspiration with top-brand, designer, and vintage items you won’t find anywhere else. We’re revolutionizing the home decor market by bringing shoppers a fresh assortment of products every day of the year. We are rapidly growing and have our sights set on becoming a billion dollar business and the next great lifestyle brand.

We are looking for someone with a passion for photography and design to join our team as photo archivist. You’ll have a good eye for photography, some design interest or background so you can help us organize, tag and search our archive.

Archivist / Digital Asset Manager, VS+Company, NYC

VS+Company is a New York City based creative agency, specializing in artist representation, creative services, fine art restoration, retouching and printing services. VS+Company is seeking a dedicated individual to be the company Archivist / Digital Asset Manager.

– Working with asset creators across different departments to ensure archival workflow is followed and organizational mistakes are corrected before archiving
– Archiving files and physical prints produced for photography, creative, retouching, and restoration
– Organizing project files on the server and following protocols for how jobs are archived
– Confirming all data is properly and redundantly copied to the archive and archive backups
– Keeping track of content archived across local and offsite storage systems
– Monitoring the health and integrity of archived files across two unique storage systems
– Performing biweekly and quarterly backups
– Ensuring there is always an appropriate amount of working space on the server
– Conducting all archive related projects and image research
– Updating internal database catalogs, websites, and portfolios with images and image metadata
– Coordinating image syndication with Trunk Archive
– Researching new software and technology to keep company’s archive current
– Improving the interdepartmental archiving protocols, helping company establish a new workflow for the creative services team

Job Posting: Associate Librarian, Christie’s, NY, NY

Click here to go to posting.

Position Summary: 

Reporting to the Head Librarian, the Associate Librarian will be responsible for the following: overseeing database research resources; providing training in the use of these resources; maintaining relationships with the database vendors; cataloguing books in an ongoing retrospective conversion project; providing reference and research services; overseeing check-in of auction catalogues and generating price lists; managing Christie’s Library Intern program; and representing Christie’s at professional organizational meetings.

Responsibility Data:  

  • Oversee a variety of research databases made available to Christie’s globally.  The Associate Librarian will be responsible for maintaining these databases on a daily basis by fielding any problems as they arise: liaising with staff, vendor and IT.  Includes invoicing and budgeting.
  • Provide formal and informal training on available research resources and instruct new staff and interns on how to use them.
  • Reference and research to support the art and business research needs of Christie’s staff.
    Check in approximately 1200 auction catalogues per year, and monthly generate and tip price lists in each catalogue.  Prepare binding.
  • Continue an ongoing retrospective conversion project in departmental libraries.
  •  Recruit and oversee library interns.
  • Represent Christie’s at professional organizational meetings.
  • Other duties as assigned by manager.

Skills and Requirements:

  • Bachelor’s degree in Art History preferred; MLS degree strongly preferred; or equivalent work experience.
  • Minimum of 1-3 years of related work experience.
  • Knowledge of online resources, including proficiency with art database programs and the Internet.
  • Knowledge of Inmagic Genie or a similar web based integrated library system.
  • Knowledge of E-mail, Spreadsheet, Word Processing and Presentation software (Microsoft Office preferred).
  • Strong typing skills.
  • Excellent organizational skills.
  •  Excellent communication and interpersonal skills, including superior written and spoken communication.
  • Superior client service skills.
  • Ability to remain calm in stressful situations.
  •  Demonstrated ability to multi-task and prioritize.
  • Strong follow-up skills with attention to detail.
  • Knowledge of a second language preferred.

Job Posting: Archivist, Helen Frankenthaler Foundation, NY, NY

Helen Frankenthaler and the Helen Frankenthaler Foundation:

Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field
painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications.

The New York City-based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit:

The archives comprise the personal papers and business records of Helen Frankenthaler, including correspondence, documents, exhibition files, gallery records, datebooks, photographs in numerous formats, sound and moving image materials, digital records, printed ephemera and some published works.

Position Description:
The Foundation’s archives program is in the early stages of being established; this is a new position. Reporting to the Executive Director, the Archivist will have the opportunity to participate in the hiring and supervision of additional staff and the move of the collection into a new facility, and will have direct responsibility for the full spectrum of processing, including arrangement, description and rehousing. Responsibilities will eventually include reference services to researchers, the management of digitization, and support for the catalogue raisonné team.

The ideal candidate will possess the following:
– Masters degree in Library Science or related field, with concentration in archives management;
– 6 to 8 years of experience as an Archivist, including substantial experience in the processing of archival collections;
– Knowledge of 20th and 21st century art and experience with artists’ archives;
– Knowledge of the prevailing standards and best practices of the archives profession, including EAD, DACS and relevant guidelines pertaining to access, preservation and security;
– Experience with digitization projects;
– Proficiency in Microsoft Office suite and Mac computers;
– Excellent written and oral communication skills;
– Active participation in the archives profession;
– Ability to work both independently and in a team environment;
– Ability to lift cartons weighing up to 40 pounds.

Compensation and benefits:
Competitive salary and excellent benefits.

Application process:
Send cover letter and resume to HumanResourcesHFF(at) No phone calls, please.

Application deadline: March 9, 2015. Appointment is anticipated around May 4, 2015.

Job Posting: Digital Assets Manager, The Willem de Kooning Foundation, NY, NY

The Willem de Kooning Foundation is seeking a highly organized, discreet, and detail-oriented individual to fill the position of Digital Assets Manager. The position will direct the processing of all digital assets—comprised of images of Willem de Kooning, his studio and artworks, as well as other archival materials—within the Foundation’s existing specialized systems. The position will also work with the Foundation’s research and archives staff on digitization projects, facilitate access to digital materials, and manage image rights. Specific responsibilities include:

  • direct acquisition, description, organization, and migration of born-digital and converted digital assets.
  • maintain the digital asset infrastructure and codify related standards and protocols.
  • develop the Foundation’s digital asset management system.
  • develop and manage metadata tools, standardization solutions, and controlled vocabularies to ensure accuracy and consistency.
  • ensure the long-term storage of the Foundation’s digital assets, monitor system hardware, and administer digital asset software including license contracts, upgrades, etc.
  • plan and direct digitization projects and perform ad-hoc digitization as required.
  • respond to rights and reproductions requests.
  • review publication layouts to ensure works by de Kooning are reproduced accurately and in accordance with the Foundation’s terms of use.
  • work with institutions and scholars on image requests for upcoming publications.
  • procure images of works of art from outside sources and manage related rights and license agreements.
  • oversee new photography of works in the Foundation’s collection as necessary, and monitor color-correctness.
  • manage the growth of the Foundation’s website, including the addition of new components and images.

Job Requirements

Master’s Degree in library and information science, archives management, museum studies, art history or a related field, or equivalent combination of education and experience; five or more years of practical experience in a museum, archive, library, or other institution demonstrating expertise in the tasks listed above; experience managing large-scale projects and organizing extensive collections of information; thorough knowledge of field-wide metadata standards; strong understanding of digital file processing (capture, formats and codecs, color profiling, file conversion, dissemination, etc.); proven expertise with digital asset management systems, Filemaker Pro, and Adobe Photoshop suite.

The winning candidate must demonstrate: an aptitude for complex analytical work with strong attention to detail; an ability to work collaboratively in a team-oriented environment; ability to communicate effectively on technology issues with technical and non-technical staff; strong writing and proofreading skills; fastidious work habits; self-starter with the ability to take direction; strong visual acuity as it relates to color-correctness.

Candidates may submit their resume, cover letter, writing sample, and three references to

Job Opportunity: Reader Services Librarian, Bard Graduate Center, NY, NY

The Bard Graduate Center is seeking a full-time Reader Services Librarian. Responsibilities include managing all aspects of the library’s public services: overseeing the reference desk, performing outreach and orientation, devising and implementing bibliographic instruction workshops, managing interlibrary loan, liaising with faculty and curators, keeping statistics and assessing all programs in the reader services department. Also works closely with entire library staff on collection development, preservation and other library-wide special projects.

Two to four years experience preferred, preferably in an art library.

Click here for more info.

Internship Opportunity (Paid): MuSe Internship Program for College and Graduate Students, The Metropolitan Museum of Art, NY, NY

The MuSe paid internship is a fast-paced, intensive training program in current museum practice. All interns receive an immersive work experience through placements in departments under the mentorship of Museum staff, engage critically with the issues facing twenty-first century art museums, and learn about the myriad careers available in museums and the arts through seminars led by museum professionals from the Met and other cultural institutions.

This program awards forty-one individuals interested in pursuing careers in the arts and museum fields a ten-week, six-month, nine-month, or twelve-month internship in one of the world’s largest museums. Each accepted intern works closely with a supervisor on special and/or ongoing projects. Training is integral to the interns’ experience; in addition to developing practical work skills through their departmental placements, interns participate in the MuSe (Museum Seminars) Series and interact directly with the Museum’s diverse audience by leading Highlights Tours and Gallery Conversations and assisting at the Information Desk. All accepted college interns are also assigned a Museum staff mentor to support their experience throughout the internship.

Click here for more info.

Job Posting: Visual Resources Curator (P/T), Fordham University, Bronx, NY

Fordham University seeks a Visual Resources Curator with expertise in digital pedagogy. A successful candidate will maintain the Art History Department’s significant digital image collections, performing curatorial duties required to support Art History faculty in their teaching and research. S/he will develop, promote, and support new digital-based pedagogies primarily among faculties in Art History, Music, and Visual Arts, as well as provide support for the use of digital platforms for research. Experience with relevant software for image database management necessary, as is knowledge of Photoshop and Adobe Creative Suite. Required also is engagement with current practices in digital scholarship and pedagogy, as well as the ability to train faculty in their use and implementation in the classroom. Depending on the candidate’s qualifications and expertise, s/he may have opportunities to teach departmental courses.

The Curator reports to the Chair of Art History and Music. The position is split between our Rose Hill and Lincoln Center campuses, and the Curator would be expected to divide the work week between campuses.

This is a part-time 40-week/year position, with benefits

Work hours per week: 25

Educational Requirements:

  • BA or higher in Art History
  • MA/MLS in library science or related field

Further Requirements:

  • At least three years experience with visual resources management and digital pedagogy
  • Intermediate knowledge of Mac and PC environments required
  • Must be able to adapt to and master new technologies in digital image management and pedagogical support
  • Excellent communication skills, ability to work with colleagues, attention to detail

Start Date: Monday, January 12, 2015

Deadline for Application: Monday, November 24, 2014

Applicants should send a résumé and letter of interest to Nina Rowe, Chair of the Department of Art History and Music, Fordham University ( The letter should detail your training and work experience. Also explain your conception of the role of a Visual Resources Curator within an Art History program today and your vision for the future. Finally, please address your capabilities with digital pedagogies pertaining to Musicology and Visual Arts.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds. Fordham is an Equal Opportunity Employer.

Job Posting: Technical Services & Systems Librarian, The Bard Graduate Center, Bard College, NY, NY

The Bard Graduate Center is seeking a full-time Technical Services and Systems Librarian. Responsibilities include managing all aspects of technical services workflow, including original and copy cataloging, database management, coordinating the implementation of new library software, and the local system administration of the ILS and OPAC. This position also oversees the development of our new Blacklight discovery tool, working across departments and collaborating with outside developers to ensure continued development. Additional duties include working closely with library staff on collection development and reference service.

Link out to job posting

Job Posting: Manager of Collection Information/Digital Media, The Metropolitan Museum of Art, NY, NY

The Manager of Collection Information manages all aspects of the Museum’s collections management system (TMS) and its implementation. This position has primary responsibility for managing the Museum’s collection cataloguing system, and plays a critical role in the development, maintenance, and use of collection information. Working closely with Museum staff in Curatorial, Digital Media, IS&T, and the Registrar’s office, this position will define data management needs, provide user support, and will establish and maintain cataloguing and workflow standards. S/he will oversee staff on the TMS team and will also collaborate on all projects that require electronic access to the Museum’s collection information.

4-6 years of experience preferred.

Link out to job posting

Job Posting: Archivist, Dedalus Foundation, NY, NY

The full-time Archivist will manage and reassess the extensive archives of the Dedalus Foundation. The collection is comprised of two distinct areas: materials created by the artist Robert Motherwell, and materials generated by the foundation after Motherwell’s death in 1991. Motherwell’s papers consist of tens of thousands of documents, including extensive personal and professional correspondence, handwritten manuscripts, drafts of his writings, transcripts of lectures and interviews, studio and business records, datebooks documenting his daily activities, and many other materials. The photographic archive consists of more than 24,000 photographs of works of art, exhibition installations, studio documentation, events, and portraits/personal images. The archives are arranged and described, with current finding aids available. Some materials have been digitized, including video and audio recordings.

Link out to job.

Internship/Volunteer Opportunity: Digital Archivist, Menil Foundation, NY, NY

The Menil Foundation seeks an intern/volunteer to help process and organize the digital assets of the Jasper Johns Drawings Catalogue Raisonné.

The qualified applicant will work alongside the Senior Project Associate to survey and organize the catalogue raisonné’s records and digital assets. Tasks will include surveying existing digital files to assess quality and eliminate duplicates; implement file-naming standards; and metadata creation.

Qualifications and Requirements:
Currently pursuing a Masters in Library and Information Science, or equivalent.
Familiarity with records management and digital archiving principles.
Ability to work independently.
Knowledge of Filemaker Pro databases and Adobe Creative Suite preferred, but not necessary.
An interest in Post-Modern and Contemporary Art is a plus.

This is an un-paid position that offers an invaluable learning experience and opportunity for individual research or fieldwork. Transportation will be covered. The position calls for 1-2 days / 8-16 hours per week (schedule is flexible) and is open to students who will receive academic credit dependent on school policies.

Job Posting: Associate Archivist, Contemporary Art Gallery, NY, NY

A leading contemporary gallery in Chelsea is looking for a dynamic, highly organized, self-motivated candidate to fill a full-time Associate Archivist position. The ideal candidate must be detail-oriented, highly organized, proactive attitude, and comfortable working in a fast-paced environment with rapidly changing priorities.

Manage Press and Text archive for Gallery and Gallery Artists
• Research press and publications, domestic and internationally
• Manage Artist Press Portfolios for use by clients and institutions
• Track online presence for Gallery and Gallery Artists
Manage Book Library
• Tracking and ensuring gallery has all publications that Artists are included in
• Research and purchase books related to Gallery programming
• Create and maintain book inventory system
• Manage Gallery Book store
Manage Image Archives
• With Photographers oversight, maintain the digital and hard image archives

• Manage Literature and Exhibition Histories
• Other duties as needed.

Job Posting: Archivist, Artist Foundation, NY, NY

Artist’s foundation seeks an Archivist to provide leadership and management in the continued development of its archive. The archivist will provide support for scholars, students and curators. The Archivist is expected to develop and oversee the foundation’s archives, and will work closely with the Executive Director and other related staff to establish a strategic plan and policies for the archives.


Job Postings: Video and Audio Technology Specialist and Film Library Technician, New York University, NYC

Position Title:
Video and Audio Technology Specialist 
Position Summary:
Manage the technology infrastructure for Avery Fisher Center for Music and Media Center’s video and audio collections and services. Design, implement, and maintain quality control over procedures and training for permanent and part-time staff, to ensure they have the knowledge and skills to assist the public in the use of the Center’s technology and facilities. Design and implement routines and projects to optimize conservation, preservation, and long-term use of the Center’s collections, including but not limited to digital reformatting of audio and video materials for purposes of access, conservation, and preservation.
Qualifications/Required Education:
Bachelor’s Degree
Preferred Education:
College major or coursework in music, cinema, or art; Graduate degree in audio/video preservation.
Required Experience:
Minimum three years experience managing complex workflows in a customer service environment; Experience with audio and/or video engineering and preservation.
Preferred Experience:
Library work experience. Understanding of academic culture, with the ability to interact cooperatively with a diverse population of faculty, students, and professional colleagues.
Required Knowledge, Skills, and Abilities: (include unique competencies, certification, licenses, etc.):
Hardware and software for the production and end use of audio and video; Preservation best practices for audio and video recordings, including metadata capture; Analog to digital conversion workflows; Use of library information systems; Excellent interpersonal, oral, and written communication skills; Basic office computing applications; Ability to work collaboratively within a large multi-departmental organization.
Position Title:
Film Library Technician IV

SupOrg – Division Equivalent:

TS1035 – Tisch School of the Arts

Position Summary:

Provide technical support for assigned area of operation in the Department of Dramatic Writing, Tisch School of the Arts. Operate a wide variety of television, media, new media, and computer technology equipment including specialized equipment requiring significant training. Instruct students and faculty on operating equipment; conduct individual and group training workshops, and demonstrate use of equipment. Advise students and faculty on equipment that would best meet their technical needs. Perform skilled maintenance and repairs on complex equipment and parts.
Qualifications/Required Education:
High School diploma and some relevant technical training or equivalent
Preferred Education:
relevant certification
Required Experience:
2-3 years of related experience. Experience providing customer support in a production-related environment.
Preferred Experience:
Experience in film and/or television production or equipment rental facility.
Required Knowledge, Skills, and Abilities: (include unique competencies, certification, licenses, etc.):
Knowledge of and ability to operate a wide variety of production equipment. Skilled at troubleshooting and performing moderately complex repairs. Ability to train others in equipment use.