Job Opportunity: Reference Librarian, Academy of Motion Picture Arts and Sciences, Beverly Hills, CA

The Reference Librarian supports the services and activities of the Reference and Public Services department; advises library patrons and staff in the selection and use of materials related to film and the performing arts, and provides reference and in-depth research assistance to virtual and onsite library users. This is a full-time position reporting to the Head of Reference and Public Services.

Duties and Responsibilities:

The Reference Librarian provides reference and research assistance to library patrons, scholars and staff; assists in the training and supervision of reference staff and public services support staff; participates in abstracting and indexing and selection of published materials for the core collections; participates in tours and workshops, etc.; maintains and shares expert knowledge of reference-related activities and trends; may provide bibliographic instruction and outreach to Academy staff; may participate in wider Academy projects. This position collaborates with the department head to implement policies and procedures for reference services as well as applying creative solutions to developing and improving practices and procedures using current and emerging technologies; may be responsible for assisting and developing the library’s patron portal.

Position Requirements:

• Master’s degree in library and information science
• Bachelor’s degree or master’s degree in film studies
• Professional work experience in an academic or special library
• Expert film history/industry knowledge
• Experience with specialized research for film-related requests
• Strong service orientation
• Project management skills preferable
• Experience working with web development tools, web interfaces and library systems
• Must be available to work evenings as required
• Other duties as assigned

Personal Characteristics
• Excellent interpersonal skills and ability to work effectively with the public and staff
• Strong organizational skills, self-motivation and meticulous attention to detail
• Ability to work with a diverse group in a positive and constructive manner
• Excellent oral, written, and interpersonal communication skills
• Ability to balance multiple projects and effectively set priorities

Physical Demands
• Ability to lift materials weighing 25lbs on and off shelves and five-drawer filing cabinets


Job Opportunity: Production Art Cataloger (Part-time), Academy of Motion Picture Arts and Sciences, Beverly Hills, CA

The Production Art Cataloger is responsible for creating production art database records. This is a part-time (20-24 hours per week) position in the Graphic Arts Department of the Margaret Herrick Library and reports to the Production Art Librarian.

Duties and Responsibilities:

The Production Art Cataloger’s duties include organizing and processing new collections and small gifts as well as backlogged collections: creating original catalog records in the Inmagic Production Art db; foldering and boxing collections; assessing materials for conservation; updating Location Manager records; managing the transfer of materials between the Graphic Arts department offices at the library and at the Pickford Center; and assisting with the processing of requests for reproductions; pulling material for weekly conservation photography orders.

Position Requirements:

•Bachelor’s degree in film studies, history, communications or art history required.
•M.L.I.S. or a student working towards the degree.
•Prior library or archives experience, preferably in a special collections environment.
•Understanding of archival principles.
•Knowledge of, and interest in, film history and research required.
•Knowledge of art and print processes.
•Familiarity with preservation techniques and condition assessment.
•Fluent English-language communication skills.
•Practiced in handling fragile materials.

Personal Characteristics:
•Attention to detail and organized and orderly work habits.
•Self-motivation, dependability, efficiency, and confidence working independently.
•Good penmanship.
•Pleasant personality and ability to work successfully with colleagues.

Physical Demands:
•Ability to lift boxes up to 40 pounds.
•Ability to retrieve and refile heavy boxes from shelving units using ladders and/or stepstools.
•Will need to sit at a computer and enter data for long periods of time.
•Will need to climb stairs.

Internship Opportunities: Multiple Positions, Lincoln Center for the Performing Arts, NY, NY

Internships available in digitization and records management.

Job Posting: Processing Archivist, the Shubert Organization, NYC

The Shubert Organization, Inc.
The Shubert Archive, a project of The Shubert Foundation, documents, collects, and preserves, the history of The Shubert Organization in its present and earlier configurations. With this purpose in mind, the Archive accumulates information and historical materials about the Shubert Brothers, the current Shubert Organization, Shubert productions, and all companies and theatres that have been owned and operated by Shubert since the company’s inception at the turn of the 20th century. A secondary focus is to support the study of Times Square and Broadway theatre history through the Archive’s collections.

MLS/MLIS from an ALA-accredited university with a concentration in Archives, or an equivalent degree such as an MA in Archives.
A graduate degree in Theatre History and a strong interest in the performing arts would be an asset.
Experience of at least one year in arranging and describing archival collections.
Demonstrated understanding of accepted archival standards in regard to archival description, controlled terminologies, and metadata.
Experience in all aspects of archival digitization practices and standards, including handling of archival materials and use of high-tech scanning equipment.
Familiarity with archival management software; knowledge of Cuadra Star, the Shubert Archive’s database program, is a plus.
Familiarity with Web publishing platforms.
Knowledge of preservation issues relating to both traditional and digital materials.
Physical ability to perform the duties of this position, including lifting and carrying of boxes weighing up to approximately 50 lbs.; climbing of stairs and ladders; and engaging in considerable standing, walking, stooping, bending, and lifting.
Outstanding organizational and time-management skills; ability to prioritize tasks and meet deadlines.
Capacity to work independently, as well as on a team.
Top-notch oral and written communication skills, along with excellent editing skills.
Attention to detail.

The Processing Archivist will report to the Director and the Archivist and will assist the Archive staff in the smooth operation of the Archive. The ideal candidate will have a passion for theatre and a willingness to pitch in and be part of a team.


Reconcile, consolidate, and fact check legacy inventories; create new inventories.
In consultation with the Archive’s Director and Archivist, identify priority collections and record groups for processing, and work to address the backlog of unprocessed collections.
Arrange and describe archival materials in all formats in accordance with professional standards and best practices.
Applying standard archival theory and practice, use Cuadra Star archives software, as well as other software such as Microsoft Excel, to create collection guides and finding aids.
For the Archive’s ongoing digitization project, manage the scanning of images and documents and apply appropriate descriptive, technical, and administrative metadata.
Oversee the Archive’s submissions of finding aids to the Online Public Access (OPA) catalog by standardizing the finding aids, preparing them for inclusion, and auditing the content for quality control.
Assist with collection maintenance and help manage physical space needs.
Assist with the re-housing of collections following best practices for storage and preservation.
Act as Assistant Editor on the Archive’s annual newsletter, The Passing Show, which is currently available both in print and online.
Supervise and train clerical personnel to assist with collection processing, as needed.
Perform other duties as required.

Job Posting: Cataloguing and Digitization Archivist, Stratford Festival Theatre, ON

(via the ARCAN-L listserv; no link!)

Would you like to play a meaningful role with North America’s leading classical repertory theatre? At the Stratford Festival, we attract the world’s finest talent, offering a unique experience for staff, artists, and actors alike. If you would like to be a part of this exciting organization, we are looking for someone to fill the role of….

Cataloguing and Digitization Archivist

This full time position will report to the Director of Archives and will divide their time equally between two major areas of responsibilities;

• Digitization of archive content for the purposes of a) preservation, b) reuse by the Festival in the context of marketing, production support, etc; and c) research by external researchers.

• Surveying, accessioning and cataloguing of material in the Archive to improve the management and exploitation of the collections

Main tasks will be as follows:

• Copyright and rights investigation and documentation

• Digitization pre-processing work

• Digitization of collections (incl photographic preservation and creation of catalogue entries for object access) according to guidelines

• Active input to the development of the above processes

• Surveying of material currently in the Archive and retrospective accessioning of this material

• Accessioning of new material that enters into the Archives

• Cataloguing materials to relevant standards as prioritized by the Director of Archives and creation of authority records

You must hold a professional archives qualification and have practical experience of working in a busy archive department. Experience of cataloguing, digitization and use of software such as Adobe PhotoShop is required. Familiarity with Canadian copyright and information law in an archival setting is also necessary; knowledge of theatre and experience working in a theatre environment would be an asset.

We recognize that diversity – in our workplace, in our audiences and on our stages fosters a rich and creative environment. We are actively engaged in building a more diverse workplace and encourage all qualified applicants to apply by December 5, 2014 to;

Human Resources

Stratford Festival


Job Posting: Performing Arts & Humanities Librarian, Cleveland State University

Date Posted: 5/8/2014
City: Cleveland
Location: Ohio
Country: United States
Primary Category: Open
Description & Details
Provides leadership in marketing and coordinating a program of scholarly information management and retrieval for faculty and students in the performing arts and humanities, including theatre and dance, English, music, drama, poetry, classics, medieval studies and School of Communication. Develops and manages assigned collections; provides general and specialized reference service and library instruction. Contributes to library decision making; serves on teams to carry out library goals as specified in assignments. Keeps up-to-date in librarianship and information technology, applying current information technologies in carrying out assigned responsibilities. Engages in scholarly, professional, and service activities. Interacts professionally with all internal and external customers using strong interpersonal skills.

Minimum Qualifications
Master’s degree in library science from an ALA accredited program. Significant academic preparation/undergraduate coursework in the performing arts, music, communication or the humanities. Proficiency with current information technology. Knowledge of library instructional module development. Excellent interpersonal, written, and verbal communication skills; flexibility and ability to work collaboratively across a broad spectrum of the university.

Preferred Qualifications
Degree in the performing arts, music, communication or the humanities. Coursework or experience in librarianship in assigned subjects. Academic preparation/coursework or experience in two or more of the subject specialty areas. Pertinent professional experience.

How to Apply / Contact
Applications will be exclusively accepted online at Mailed or emailed application materials will not be accepted. Requisition number 0601606.

Review begins May 13, 2014, with a deadline of May 26, 2014.

Job Posting: Performing Arts Librarian, Western Michigan University


Performing Arts Librarian


Western Michigan University (WMU) seeks a creative and service-oriented Performing Arts Librarian to lead and administer the Maybee Music and Dance Branch Library. This librarian must possess the knowledge and expertise necessary to manage collections and deliver services and resources appropriate to WMU’s Carnegie classification as a “research university with high research activity.” Playing a key role in the mission of WMU, this individual must employ collaborative approaches in the development of information literacy services and programs, and help promote a climate of scholarly research and inquiry.  Please view position information at:


Selected Responsibilities:

  • Provides vision and direction for the Music and Dance Library. Supervises staff (one full-time library coordinator) and operations in the branch library
  • Serves as a primary liaison between the University Libraries and School of Music, the Department of Dance, and the Department of Theatre
  • Design and implements strategic instruction for classroom and online courses, as well as for course-integrated research and resource guides
  • Work closely with students, faculty, and administrators to provide specialized reference and research consultations in music, dance, and theatre
  • Build partnerships, using current technologies and relevant information tools, and create shared practices that connect the Libraries’ learning environment and research knowledge with constituent needs
  • Engages in ongoing assessment of library resources and services, as well as contributing to the development and management of collections that support learning and discovery in music, dance, and theatre

Qualifications, Required:

  • Degree from ALA-accredited program in library and information science
  • Undergraduate degree in music
  • 3+ years’ experience in academic library
  • Evidence of progressively responsible administrative experience
  • Library reference experience and demonstrated knowledge of resources in music, dance, and theatre
  • Evidence of providing user-centered library services
  • Ability to analyze, implement and adapt to evolving technologies
  • Experience in library instruction or other teaching in classroom or course-management systems
  • Ability to work independently, creatively, and collegially with administrators, faculty, and staff and within the local arts community
  • Excellent organizational, interpersonal, and communication skills
  • Commitment to professional development and the ability to meet the research, teaching, service, and professional competency requirements for tenure and promotion advancement


Qualification, Preferred:

  • Advanced degree in music or degree in another performing arts discipline
  • Evidence of progressively responsible administrative experience in an academic library
  • Working knowledge of French, German, or Italian
  • Demonstrated understanding of scholarly communications trends and issues within the performing arts disciplines
  • Interest and ability to assist faculty with digital scholarship projects and research




This position is full-time twelve-month fiscal year tenure-track appointment. Faculty rank, status, privileges, and responsibilities are dependent on qualifications and experience.


PROCEDURES:  Cover letter, vita, and the names, addresses, and phone numbers of three (3) references should be sent online to:   Application should be received by April 25, 2014.  Review will continue until the position is filled.


With more than 4.9 million total items and nearly 2.6 million total titles, Western Michigan University Libraries is the fourth largest university library system in Michigan and among the top 100 in the country with active instructional and collection development programs.  The WMU Libraries are housed at four locations:  Dwight B. Waldo Library (Main), the Lynn L. and Charles C. Zhang Legacy Collections Center, the Education Library, and the Harper C. Maybee Music and Dance Library.  The Business Librarian will be a member of the Reference and Instruction unit in Waldo Library, which includes 12 faculty librarians and four staff members.  As a faculty member, this individual will participate actively on committees and teams in the leadership of the WMU Libraries and the University.


The Performing Arts Librarian serves the School of Music, the Department of Dance, and the Department of Theatre with a total enrollment of more than 700 majors in WMU’s College of Fine Arts, a dynamic artistic and educational community dedicated to offering its students an exceptional education that is learner centered, discovery driven and globally engaged. The College’s fully accredited, nationally and internationally recognized programs are led by faculty who foster academic and creative excellence, a professional learning environment that inspires exploration and innovation while honoring tradition, and the diversity of human expression. In addition to undergraduate programs in all units, the School of Music offers graduate degrees in performance, composition, conducting, education, and music therapy.


The College plays an integral role in the arts community of Kalamazoo, located midway between Chicago and Detroit and 40 minutes from Lake Michigan. Kalamazoo also has a vibrant arts community with strong institutions including the Kalamazoo Symphony Orchestra, Gilmore International Keyboard Festival, and scores of diverse music, dance, arts, and theatre organizations. Visit online at for more about the city.


Western Michigan University (WMU) seeks to recruit and retain a diverse workforce to maintain the excellence of the University, and to offer students richly varied disciplines, perspectives, and ways of learning and growing in wisdom.  WMU is strongly dedicated to the pursuit of excellence by including and integrating individuals who represent different groups as defined by race, ethnicity, gender, gender identity, sexual orientation, socioeconomic background, age, disability, national origin, religion and veteran status.


Western Michigan University is an affirmative action/equal opportunity employer consistent with applicable federal and state law.


Are you doing research in the arts that you would like to share with fellow librarians? Is there something you’re doing at your library dealing with the arts that you think others should know about? Do you have a presentation you’d like to float by a group of friendly colleagues for some benevolent critique?

If so, the ACRL Arts section invites you to submit a presentation proposal for our Discussion Forum held on Saturday, June 25th from 10:30-12noon during the ACRL Annual Conference in New Orleans, LA.


–Proposals can be about any topic dealing with the visual or performing arts and design (see list of possible topics below).
–Everyone is welcome to submit a proposal. Students are also encouraged to make a submission.
–Each presentation will have 15-20 minutes with a 5 minute Q&A. We anticipate being able to accept 4-5 proposals for presentation.
–Proposals will be reviewed by a committee drawn from the Arts Section Executive Board and Publications & Research Committee.

Deadline: Please submit your proposals to Yen Tran (, chair of the Arts Section’s Publications & Research Committee no later than May 27th. Those submitting proposals will be notified by June 3rd, as to whether or not your proposal was accepted for presentation.

Possible topics:

–Research of any topic related to the arts
–Developments in the display and/or preservation of arts materials
 –Innovative information literacy or visual literacy techniques with arts students
–Emerging technologies in arts libraries
–Inventive collection management and development in the arts
–Strategies for reaching out to arts users (students and faculty)
–Copyright and fair use in the arts environment
–Evaluating the needs of arts users
–Use of images in information literacy instruction
–Creative physical or online/virtual exhibits

The possibilities are endless; please consider submitting a proposal.

Call for Chapters: Bringing Visual, Literary, and Performing Arts into the Library

Call for Chapters: Bringing Visual, Literary, and Performing Arts into the Library

Book Publisher: American Library Association

Editor: Carol Smallwood, MLS

Writing and Publishing: The Librarian’s Handbook, American Library Association, 2010

The Frugal Librarian: Thriving in Tough Economic Times, American Library Association, 2011

Chapters sought from U.S. and Canadian librarians who’ve worked with visual and performing artists to bring the arts into libraries to keep them vibrant community cultural centers. Innovative public, school, librarians who have encouraged painters, photographers, musicians, writers, and other creative talent of various ages.

No previously published, simultaneously submitted material; 3,000-4,000 words written by one or up to three co-authors. Concise, how-to chapters, using bullets, headings.

Compensation: a complimentary book, discount on additional copies.

Possible topics: community programs and outreach, working with students, security and legal concerns, using the media, open houses, readings and book launches, displays, collaborations with community groups, workshops, grants.

To avoid duplication, please e-mail 2-3 topics described separately in 2-3 sentences by April 24, 2011 with a brief bio. Kindly place, ARTS/Your Name, on the subject line to: