The Cantor Arts Center at Stanford University is seeking a full-time archivist to lead the Warhol Photography Collection Project.
From 1976 until his death in 1987, Andy Warhol used his Minox 35EL camera to meticulously document his daily life. The Andy Warhol Photography Collection includes more than 3,500 photographic negatives and 3,600 contact sheets of multiple photographs. The Andy Warhol Photography Collection is a new addition to the Cantor’s existing collection of Warhol works and reaffirms the university’s preeminence in the study of the history of photography, from Eadweard Muybridge to Carleton Watkins to Andy Warhol to Robert Frank to Lee Friedlander.
The Cantor Arts Center at Stanford University is a vital and dynamic institution with a venerable history. Founded in 1891 with the university, the historic museum was expanded and renamed in 1999 for lead donors Iris and B. Gerald Cantor. The Cantor’s encyclopedic collection spans 5,000 years, includes more than 40,000 artworks and beckons visitors to travel around the world and through time: from Africa to the Americas to Asia, from classical to contemporary. With 24 galleries presenting selections from the collection and more than 20 special exhibitions each year, the Cantor serves Stanford’s academic community, draws art lovers from the San Francisco Bay Area and beyond, and attracts campus visitors from around the world. Free admission, free tours, lectures, family activities, plus changing exhibitions make the Cantor one of the most well-attended university art museums in the country and a great resource for teaching and research on campus.
Under the direction of the Associate Director of Collections, Exhibitions, and Curatorial Affairs, the Andy Warhol Photography Collection Project Archivist is responsible for planning the long-term access to the collection for scholars, students and curators. The Archivist is also responsible for the organizing, processing, digitizing and archival storage of the collection. In addition, they will work with Cantor’s curatorial staff on the exhibition and publication of the collection.
Specific responsibilities will include, but are not limited to, the following
- Develop and carry out a collection processing plan
- Develop and carry out a collection digitization plan
- Establish project schedule
- Establish archival housing, preservation procedures and processing guidelines of both physical and digitized materials
- Cataloging of the collection to the item level
- Oversee creation of a website for online access to the collection on the item level
- Meet the collection access needs of classes and scholars and researchers during the course of the Project
- Collaborate with Cantor’s curatorial staff on exhibition and publication of the collection
- Manage and facilitate the operational efficiency of a small, specific collection or help support the management of a major, extensive collection with multiple changing exhibitions.
- Register, assign and maintain records of accession, catalog numbers, condition, and location of all objects in museum collection. Prepare acquisition reports for review of curatorial and administrative staff.
- Compose concise description of objects, and record descriptions on physical files and databases and in collection catalogs. Recommend changes in record keeping procedures to achieve maximum accessibility for efficient retrieval of collection objects.
- Oversee handling, packing, movement, insurance, transportation and inspection of all objects entering or leaving establishment, including traveling exhibits; determine that damage or deterioration to objects has not occurred.
- Arrange for insurance of objects on loan or special exhibition, or recommend insurance coverage on parts of or entire collection.
- Coordinate incoming traveling exhibitions and term loans. Monitor travel, process loan documents and arrange for crating, packing, shipping and insurance; monitor objects during exhibition.
- Coordinate light sensitive and gallery rotations. Partner with others to implement timeline, distribute checklists and gallery layouts. Generate and provide installation/de-installation checklists to preparators as scheduled.
- May serve as a courier accompanying valuable objects of art in transit as required; supervise loading and unloading of crates at airport, borrowing museum and other venues. May oversee installation of objects at borrowing museums.
- May prepare and manage special project budgets as required.
- May train and supervise the work of associate or assistant registrars, students, interns, and volunteers.
- *- Other duties may also be assigned
Education & Experience:
- A four-year college B.A. degree in Art, Art History, or related field required. A Master’s degree in Library Studies (M.L.S.), with a concentration in archival studies or a Master’s degree in Museum Studies desired
Knowledge, Skills and Abilities:
At least 5 years of experience working in archives or special collections including demonstrated work as lead processor for restricted or complex collections
Experience of cataloging and managing archives to recognized standards
Ability to complete projects on-time and on-budget
Ability to work independently in a production-oriented environment
Demonstrated experience using judgment and initiative
Strong analytical, organizational and interpersonal skills
Demonstrated ability to communicate effectively, both orally and in writing
Experience in working within collaborative projects with fixed deadlines
Flexibility and adaptability; ability to think creatively
Demonstrated experience with creation of blogs or websites
Demonstrated knowledge of professional museum practices including registration methods, safe object handling and art preservation, packing and shipping, insurance, storage of art, security measures, and object numbering techniques.
Knowledge of and demonstrated skill using collection management databases, FileMaker security measures, Microsoft Word and Excel; experience working with Museum electronic databases is strongly desired.
Must have excellent interpersonal, organizational and communication skills.
Ability and willingness to maintain high level of accuracy and attention to detail is essential, as is the ability to work well under pressure with a wide variety of museum professionals, vendors, students, docents, and other.
Photo Archivist, One Kings Lane, NYC
Launched in 2009, One Kings Lane is a leading online destination for the home, connecting daily design inspiration with top-brand, designer, and vintage items you won’t find anywhere else. We’re revolutionizing the home decor market by bringing shoppers a fresh assortment of products every day of the year. We are rapidly growing and have our sights set on becoming a billion dollar business and the next great lifestyle brand.
We are looking for someone with a passion for photography and design to join our team as photo archivist. You’ll have a good eye for photography, some design interest or background so you can help us organize, tag and search our archive.
Archivist / Digital Asset Manager, VS+Company, NYC
DescriptionVS+Company is a New York City based creative agency, specializing in artist representation, creative services, fine art restoration, retouching and printing services. VS+Company is seeking a dedicated individual to be the company Archivist / Digital Asset Manager.
– Working with asset creators across different departments to ensure archival workflow is followed and organizational mistakes are corrected before archiving
– Archiving files and physical prints produced for photography, creative, retouching, and restoration
– Organizing project files on the server and following protocols for how jobs are archived
– Confirming all data is properly and redundantly copied to the archive and archive backups
– Keeping track of content archived across local and offsite storage systems
– Monitoring the health and integrity of archived files across two unique storage systems
– Performing biweekly and quarterly backups
– Ensuring there is always an appropriate amount of working space on the server
– Conducting all archive related projects and image research
– Updating internal database catalogs, websites, and portfolios with images and image metadata
– Coordinating image syndication with Trunk Archive
– Researching new software and technology to keep company’s archive current
– Improving the interdepartmental archiving protocols, helping company establish a new workflow for the creative services team
The Adirondack Museum (AM) in Blue Mountain Lake, founded in 1957, is one of the premier cultural institutions in upstate New York and is accredited by the American Alliance of Museums. AM’s 65,000 square feet of exhibitions are dedicated to telling the story of one of America’s most unique regions, its residents, and visitors. The year-round staff includes 33 employees with an additional 50 seasonal employees added during the open season May – October. The operating budget is approximately $5M. AM is embarking on an exciting period of growth and change. Detailed information about AM and its programs is available at www.adkmuseum.org
The AM has received funding from the Council on Library and Information Resources to hire an individual with strong organizational skills, and great attention to detail, to work with the Collections Department. Under the direction of the Chief Curator, this position will perform responsibilities related to documentation and preservation of the historic photograph collection. The Photo Cataloguer will supervise interns for this project and assist with the development of a catalog manual for visual collections. The position is a temporary (approximately 2 years), full-time position and offers a competitive salary and benefits.
|Candidates must have a Master’s Degree in Library Science and two years’ experience cataloguing visual materials. Knowledge of museum cataloguing techniques and museum software strongly preferred. The individual must have outstanding research skills and the ability to effectively manage time. Excellent written, verbal, and interpersonal skills as well as strong computer skills (Microsoft Word, Excel, and Outlook) are required. Send cover letter, resume and salary requirements to:
Attn: Colleen Sage, Human Resources Mgr.
PO Box 99, Blue Mt. Lake, NY 12812
Imaging Services Department College/Graduate Internship:
The Departments of Imaging Services and Special Collections at the Maryland Historical Society library are seeking undergraduate or graduate level interns to assist with organizing photograph collections and data, embedding metadata, and uploading information on the MdHS web site. This internship entails handling, organizing, and re-labeling historic photographs, creating inventory lists for internal and external use, and making information available to researchers via the web. Maturity, reliability, and attention to detail are essential. Imaging Services Department interns will work directly with the Digital Projects Manager, Special Collections Librarians, and Imaging Services technician on photograph collections projects. Internship work hours will run Tuesday through Friday, 10am – 4:30pm.
For more information:
Joseph Kohl Photograph Collection, Photograph Collection Processing Internship:
The Maryland Historical Society’s Departments of Imaging Services seeks an intern to assist in the processing of the Joseph Kohl Photograph Collection.
The Joseph Kohl Photograph Collection consists of thousands of photographs and negatives spanning from the 1980s through 2002. Photo style and topics range from photojournalistic to artistic, some containing mature themes. MdHS seeks a student currently enrolled in a history, library science, or archives program at the undergraduate/graduate level, or in a photography BFA program to assist with organizing photographs and data, rehousing the collection, digitizing, embedding metadata, and uploading information onto the MdHS web site. Tasks include handling, organizing, and relabeling historic photographs, creating inventory lists for internal and external use, and making information available to researchers via the web. Maturity, reliability, and attention to detail are essential.
The Joseph Kohl Photograph Collection Processing Intern will work directly with the Digital Projects Manager, Special Collections Librarians, and Imaging Services technician on this project. Internship work hours will run Tuesday through Friday, 10am – 4:30pm.
For more information:
Responsible for the administration of photographic collections, which include negative film collections, motion picture films and videos, and photographic prints. This includes acquisition, and de-accession, preservation, conservation and description, reference service, outreach, exhibition, publication, security, loans, and maintenance of the collection. Manages special projects, including database and digitization projects.
- Responsible for the administration of all photographic collections.
Creates goals for managing photographic collection.
Aids in the formulation of policies and procedures related to photographic collections.
Oversees daily maintenance and control of photographic collections and databases.
- Oversees acquisitions, processing, cataloging and digitalization of photographic collections materials.
Arranges, describes, and assists with cataloging archival collections.
Oversees photographs to be added to the Library web page.
Creates and works with databases .
Works directly with donors regarding photographic materials.
Develops and encourages sources for potential acquisitions.
- Conducts research related to the Photography Collections.
Researches history of photographers and maintains a database.
Researches and documents copyright restrictions related to the Photography Collection.
Researches and identifies collection themes for exhibitions and publications.
Prepares text for photography exhibitions, catalogs and publishes articles on the Photography.
- Oversees preservation and conservation of photographic materials.
Assists with monitoring environmental conditions.
Oversees conservation treatments.
Initiates collection surveys and grant-funded projects to insure longevity of the photographic collections.
- Provides Outreach and Education.
Provides lectures on the photographic collection as requested.
Trains volunteers, interns and assigns tasks.
Documents and evaluates performance of assigned tasks.
- Responsible for exhibits related to the photography collection for the Museum.
Assists Museum Curators with exhibits related to photographs.
Develops and curates exhibits related to the Library photo collection.
- Continues professional development.
Keeps current with professional literature.
Participates in professional associations.
Attends conferences and/or pursues continuing education.
Maintains professional contacts.
- Other duties as assigned.
Experience and Skills:
Knowledge, Skills, Abilities:
- Proficiency in Microsoft Office software and ability to work with databases.
- Effective organizational and administrative skills.
- Excellent written and oral communication skills.
- Attention to accuracy and detail.
- Knowledge of collection management software
Minimum of 2 – 4 years work experience with photographic collections or materials.
Education, Licensure, Certifications:
B.A. in history, public history or related field with a strong focus in photography.
M.F.A.: preferred fields–photo-history, the imaging arts, or photography
Interlochen Center for the Arts, one of America’s most prestigious institutions for arts education, performance and fine arts is seeking to hire an Archivist. The recently established Interlochen Center for the Arts Archives exists to identify, preserve, and make available records, papers, sound recordings, film, photographs and other artifacts of enduring value created or received by ICA and its employees. The archivist’s leadership will ensure that the best practices of preservation and access of the institutional archives will be used. The archive materials will be made available to the ICA and greater community for individual and institutional use.
We would like to fill the position as soon as possible.
The person appointed to this position will also work closely with other members of the Bonisteel Library in order to provide services as needed to the ICA community which include:
- Building meaningful relationships with faculty, staff and students
- Assisting patrons in finding information
- Providing a collection that reflects and anticipates patron’s needs
- Creating a welcoming atmosphere
Major Duties and Responsibilities include the following:
- Provide direction and responsibility for the archives collection
- Select, process, arrange, maintain and preserve the archives collection
- Implement best practices of archival management, including emerging metadata standards and tools, ensuring productive and efficient processes
- Create and provide finding aids according to national standards, using DACS, EAD and METS.
- Coordinate archives efforts across campus
- Heighten awareness of ICA archival assets with articles and reports for various media outlets
- Work with marketing, advancement and other departments in order to engage the outside community with the archives
- Supervise archives staff, student interns and volunteers in various library and archival tasks
- Create policies and processes for the archives in coordination with other archives staff
- Assist outside researchers and ICA staff in accessing and retrieving items from the collection
- Provide excellent customer service
- Serve as a resource person for the ICA community
- Participate in school wide committee work when applicable
- MLS or equivalent from an ALA-accredited academic program with a concentration in archives, or certification in archival management.
- Experience with arrangement of complex collections and preparing finding aids using archival standards, including DACS, EAD, and METS.
- Knowledge of archival data management systems.
- Knowledge and experience implementing best practices for preserving complex archival collections, including moving image, audio, photographs, electronic records, artifacts, and other media.
- Strong organizational skills
- Excellent written, oral, and interpersonal communication skills; ability to present and share ideas clearly and effectively
- Ability to work independently and effectively with others as a team member
- Evening and weekend hours required
- Must be able to regularly lift 40 lbs
- At least two years post-graduate professional experience in archives is desirable
- An undergraduate degree in an arts field, music is highly desirable
- Experience working in both a library and archive
- Experience performing reference and circulation duties
- Grant writing experience is desirable
- Demonstrated ability to initiate new programs and services and to manage a variety of projects in a complex and dynamic environment
Compensation and Benefits:
A competitive salary and benefits package being offered, commensurate with experience and qualifications.
Required documents for application are: cover letter, resume and a current listing of three professional references. Please upload your documents in a pdf format. These documents should be uploaded into your application, under the additional documents section. You can complete the online application by clicking the “I’m interested” green button.
Review of materials will continue until the position has been filled. Materials submitted will be held in strictest confidence, and references will not be contacted without the permission of the applicant.
Materials submitted will be held in strictest confidence.
Archives of American Gardens offers paid and unpaid internships year-round to students enrolled in graduate programs who wish to gain professional experience in learning about the management of and providing public access to a photographic archive.
Cataloging and Metadata Intern
The Archives of American Gardens’ intern will assist primarily with cataloging series and item level descriptions in the Horizon database system and apply embedded metadata to corresponding digital assets. The intern will also assist with the digitization of archival materials (35mm slides, negatives and photographic prints), write interpretive materials utilizing the collections, assist with social media initiatives, prepare teaching tools for field volunteers engaged in documenting gardens for the Archives, and enter reference requests into an Access database. The intern may have an opportunity to assist with discrete components of the processing, arrangement and housing of collections, and develop parts of inventories and/or finding aids. The intern will report to a team of three museum specialists to carry out the following tasks:
- Synthesizing information in newly acquired collections to create series/garden level descriptions
- Creating MARC-based collection, series and item level records for the Smithsonian’s online database (www.siris.si.edu) and reviewing database records for accuracy
- Renumbering image files and embedding metadata in digital assets in preparation for digital asset management system ingestion
- Assist with providing additional access points to images already in the digital asset management system
- Conducting research on garden history and design related topics using approved sources
- Creating postings on Facebook and Twitter for Mystery Monday and Tag-it-Tuesday initiatives
- Developing succinct reports or articles on the garden documentation process for field volunteers
- Digitizing paper and photographic materials using best practices and approved methods, as needed
- Interns with prior experience with the creation of finding aids may have an opportunity to work on a project to convert legacy archival finding aids and inventories to the EAD format using Archivists Toolkit and Steady
- Interns with interest and advanced experience with audio-video materials will have the opportunity to assist with the rehousing of a small collection of 16mm film
The ideal candidate is pursuing a graduate degree in Library and Information Science or Archival Studies and has the following skills:
- Cataloging and/or metadata in an archival, museum or library setting
- A very high attention to detail and good organizational skills
- Excellent writing abilities and communication skills
- Knowledge of MARC, CCO, EAD, DACS, and relational databases
- Willingness to adapt to changing priorities and circumstances and update project schedule accordingly
- Ability to work independently and in a team environment
- Self-starter with a strong work ethic
- Archival or visual resource collection
- Image management and structured data
- History, art history, garden or landscape studies
- Social media for archival outreach and education
- Gaining hands-on experience using the following software programs: SirsiDynix Horizon system, Adobe Bridge/Photoshop, Open Text, Hootsuite, Microsoft Office Suite and Microsoft Access
Both Summer and Fall Internships: February 1
Archives of American Gardens’ intern applicants must apply for both Archives of American Gardens’ internship and the Garden Club of America’s Garden History and Design Scholarship to be considered: https://www.gcamerica.org/index.cfm/scholarships/details/id/14